1. Board of Commissioners (BOC)

MINTUES TOWN OF PITTSBORO BOARD OF COMMISSIONERS REGULAR MEETING MONDAY, JANUARY 25, 2021 7:00 PM Members Present (Virtual): Mayor Pro Tern Pamela Baldwin, Commissioner John Bonitz, Commissioner Michael Fiocco and Commissioner Kyle Shipp. Members Absent: Mayor James Nass and Commissioner Jay Farrell. Staff Present (Virtual): Town Manager Chris Kennedy, Town Attorney Paul S. Messick, Chief of Police Shorty Johnson, Town Clerk Cassandra Bullock., Planning Director Jeff Jones, Senior Planner Theresa Thompson, Planner 1 Kayleigh Mielenz, Director of Engineering Kent Jackson. Call to Order-Mayor Pro Tern Baldwin Mayor Pro Tern Pamela Baldwin called the meeting to order. Invocation - Moment of Silence Mayor Pro Tern Pamela Baldwin asked for a moment of silence. Pledge of Allegiance Pledge of Allegiance was led by Commissioner Shipp. Adoption of the Agenda Commissioner Fiocco made a motion to Adopt the Agenda, seconded by Commissioner Shipp. Vote: Aye-4 Nay-0 Mayor Nass: Absent Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Absent Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion passed. Resolution Recognizing Donation to Kiwanis Park Commissioner Fiocco made a motion to approve Resolution, seconded by Commissioner Shipp. Vote: Aye-4 Nay-0 Mayor Nass: Absent Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Absent Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion passed. The Board of Commissioners thanked Ms. Patricia L. Johnson for her generous donation to the Town for Kiwanis Park improvements. UPDATES & COMMISSIONER CONCERNS 1. Manager Updates Town Manager Chris Kennedy stated that Mayor Nass and Commissioner Farrell will be absent this evening as they continue to attend to personal family matters. Mr. Kennedy added that with the absence of Mayor Nass and Commissioner Farrell, the proposed agenda has been adjusted to remove the planned Closed Session from tonight's meeting and that it will be held at a future meeting. Town Manager Chris Kennedy also reminded the Board and the public of the Town's Chatham Park Small Area Plan public meeting that will be held on Tuesday, February 2 from 4:00pm - 7:00pm at the Chatham Park offices located at 55 Grant Drive in Pittsboro. Mr. Kennedy stated that this public meeting will be in-person, accommodating to indoor and outdoor preferences and floating hours rather than a formal presentation. 2. Commissioner Updates • Boys & Girls Club Commissioner Shipp stated that the Pittsboro Boys & Girls Club is making progress in its founders fundraising campaign and that the Club is working with Hobbs Architects on the upfit of the existing Kiwanis Club facility to accommodate the Boys & Girls Club. • Chatham County Arts Council • Chatham County Economic Development Corporation (EDC) Commissioner Fiocco advised that he was unable to attend the January EDC meeting. • Climate Change Commissioner Bonitz advised the Board that he needs to make a few edits to the resolution in support of Carbon Fee and Dividend federal policy that he asked the Board of Commissioners to 2 consider adopting at the last Board meeting. Commissioner Bonitz stated that he should be able to deliver a draft resolution for the February 8, 2021 Regular Meeting of the Board. • Downtown • Fairground Association • Human Relations Committee • Main Street Pittsboro (MSPBO) Commissioner Fiocco stated that Main Street Pittsboro has coordinated with NCDOT in finding locations adjacent to official detour signage to place signage alerting traffic that downtown businesses remain open during construction. Main Street Pittsboro will place fifteen ( 15) signs around Town advising that downtown shops and restaurants remain open. • Parks and Recreation Advisory Board (PARAB) Commissioner Fiocco advised that the PARAB held a meeting but lacking a quorum, the PARAB only had a general conversation. • Pittsboro Business Association (PBA) • Triangle Area Rural Planning Organization (TARPO) Commissioner Fiocco advised that the next TARPO meeting is scheduled for February 11, 2021. • Triangle J Council of Governments (TJCOG) Mayor Pro Tern Baldwin advised next meeting will be Wednesday, January 27, 2021. • Other CITIZEN MATTERS 1. Public Comment None. CONSENT AGENDA 1. Minutes of the November 23, 2020 Regular Meeting of the Board of Commissioners 2. Minutes of the December 7, 2020 Special Meeting of the Board of Commissioners 3. Resolution to Amend Ordinance to Create Capital Reserve Fund for Parks & Recreation 4. Budget Amendment for Donation to Kiwanis Park Decrease Line Item Miscellaneous Revenue 10-3350-000 $50,000.00 Increase Line Item Transfer to Parks and Recreation Project Fund 10-3790-099 $50,000.00 Increase Line Item Donation 99-3850-200 $50,000.00 Increase Line Item General Maintenance 99-3001-000 $50,000.00 5. Set Public Hearing for ZTA-2021-01 Town of Pittsboro Planning Department - Accessory Dwelling Units & Secondary Ingress and Egress 6. Set Public Hearing for Robeson's Walk Development Agreement 7. Set Public Hearing for REZ-2019-01 Robeson's Walk MUPD End of Consent Agenda. 3 Commissioner Fiocco suggested a correction to the December 7, 2020 Special Meeting minutes in that he would like to clarify his comments regarding a concept for a performing arts center in Pittsboro. Commissioner Fiocco stated that his desire is to have a performing arts center in Pittsboro, without limitation to the location, and not restrained in location to the site of the former Pittsboro High School as reflected in the draft minutes. Commissioner Fiocco made a motion to approve the Consent Agenda with corrections to December 7, 2020 minutes, seconded by Commissioner Shipp. Vote: Aye-4 Nay-0 Mayor Nass: Absent Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Absent Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion passed. PUBLIC HEARINGS Commissioner Fiocco made a motion to go into Public Hearing, seconded by Commissioner Bonitz. Vote: Aye-4 Nay-0 Mayor Nass: Absent Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Absent Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion passed. 1. Rezoning- REZ-2017-04-A0l - Northwood MUPD Planner Kayleigh Mielenz delivered the staff report for this request. Ms. Mielenz outlined the requirements and stated that the petitioner, Eco Northwood MUPD, LLC is requesting an amendment to its 2018 rezoning approval of 91.36 acres to make a series of site modifications. Town Manager Chris Kennedy informed the Board that packet materials were updated over the last few days due to a few last-minute staff comments delivered to the petitioner. The petitioner updated materials and due to an issue with delivering the packet materials, unfortunately most of the Board did not receive the updated hard copies of the materials until earlier this afternoon. 4 Commissioner Shipp asked staff for a list of the changes in the updated packet materials received this afternoon versus the packet materials delivered last week. Town Manager Chris Kennedy stated that the petitioner adjusted the application to reflect the exact acreage as rezoned in the 2018 application, the plans designate the most easterly portions of the subject property as future development, the designation of additional open space and the inclusion of a flag lot versus a lot accessed via easement. On behalf of the petitioner, Mark Ashness and Kirk Bradley were present to answer any questions from the Board. Discussion ensued on the described plan changes and if the packet materials were available for public inspection prior to this public hearing. Out of deference to any public who may not have seen the most recent packet materials, the Board agreed to continue the Board's public hearing while also allowing the Planning Board to review the application at their next meeting. Commissioner Fiocco made a motion to send REZ-2017-04-A0I to the Planning Board for their February I, 2021 Regular Meeting and to continue and hold open the Board of Commissioners public hearing until the February 8, 2021 Regular Meeting of the Board of Commissioners, seconded by Commissioner Shipp. Vote: Aye-4 Nay-0 Mayor Nass: Absent Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Absent Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion passed. 2. Zoning Text Amendment - ZTA-2020-01 - Micro-Brewery Senior Planner Theresa Thompson delivered the staff report and discussed the application. Ms. Thompson stated that the petitioner, Red Moose Brewing is requesting to amend the zoning ordinance to permit micro-breweries as a permissible use in the C-1 (Neighborhood Commercial), C-2 (Highway Commercial), C-4 (Central Commercial), M-1 (Light Industrial), and M-2 (Heavy Industrial) zoning classifications. Ms. Thompson also reminded the Board that while the petitioner has a specific property in mind, the Board should not limit their decision making to that individual property as this text amendment would be applicable to all properties within these identified zoning classifications. Commissioner Fiocco asked staff about whether micro-breweries should be included as permissible use in the MUPD zoning classification. 5 Staff agreed that the land use would make sense in the MUPD zoning classification and thereby asked for the Board to consider asking the petitioner to adjust their request to also include this land use as a permissible use in the MUPD zoning classification. Commissioner Fiocco made a motion to forward ZTA-2020-01 to the Planning Board, seconded by Commissioner Bonitz. Vote: Aye-4 Nay-0 Mayor Nass: Absent Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Absent Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion passed. Commissioner Fiocco made a motion to go out of Public Hearing, seconded by Commissioner Shipp. Vote: Aye-4 Nay-0 Mayor Nass: Absent Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Absent Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion passed. OLD BUSINESS 1. None. NEW BUSINESS 1. None. MISCELLANEOUS 1. Town of Pittsboro Town Hall Construction Status Conversation Taylor Hobbs and Chevon Moore of Hobbs Architects and Ana Wadsworth with the Wooten Company provided an update on the Pittsboro Town Hall construction project. Site plan approval, 6 sewer allocation approval and authorization to go to bid will be requested of the Board of Commissioners at the February 8, 2021 Regular Meeting of the Board. Town Manager Chris Kennedy stated that once the site plan is approved for bidding, the Town can proceed with its USDA funding application. The only other lacking item that the Town is aware of for the USDA application is the lease agreement with Chatham County. After USDA funding approval, the Town must bid the project, secure interim financing and LGC approval before commencing with construction. 2. Town of Pittsboro Planning Department Report to the Board - Unified Development Ordinance Status Updates Senior Planner Theresa Thompson reviewed the latest UDO updates with the Board. Ms. Thompson then discussed five (5) UDO topics that Planning staff is seeking better direction on as it prepares the final edits on the UDO chapters. The Board and staff discussed each of the topics. Senior Planner Theresa Thompson stated that she will take the feedback provided by the Board and edit the staff draft of the UDO accordingly. Ms. Thompson added that staff will review the adjusted language with the Board at a future meeting to confirm the edits. Final Board of Commissioner Comments & Adjournment Commissioner Shipp advised the Board and the public that he has uploaded the audio recordings from past Board of Commissioner meetings onto a new You Tube page for the Town of Pittsboro, starting with meetings from 2017-2019. Commissioner Shipp stated that he will next work on uploading meeting audio from 2014-2016 along with meeting audio from our Planning Board meetings. Commissioner Fiocco inquired about the status of the Kiwanis Park design and whether any money remained on the contract if design work was not complete, since the Kiwanis Park donation was on tonight's agenda. Planning Director Jeff Jones provided an update on the status of the final design for the Kiwanis Park. Commissioner Fiocco made a motion to Adjourn, seconded by Commissioner Bonitz at 10:05pm. Vote: Aye-4 Nay-0 Mayor Nass: Absent Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Absent Commissioner Fiocco: Aye Commissioner Shipp: Aye 7  Motion passed. ~~ lvLJ.3ullr;CJ( Cassandra Bullock, Town Clerk 8