1. Board of Commissioners (BOC)

TOWN OF PITTSBORO BOARD OF COMMISSIONERS REGULAR MEETING MINUTES MONDAY, FEBRUARY 12, 2024 6:00 PM 2/12/2024 - Minutes 1. ORDER OF BUSINESS The Pittsboro Board of Commissioners met in Regular Session on Monday, February 12, 2024, at 6:00pm in the meeting room at the Chatham County Agriculture and Conference Center with Mayor Kyle Shipp presiding. The meeting was called to order at 6:03 pm. Mayor Shipp requested a moment of silence with the recitation of the Pledge of Allegiance led by Commissioner Farrell. Elected Town Officials Present: Mayor Kyle Shipp, Mayor Pro Tern Pamela Baldwin, Commissioners John Bonitz, Jay Farrell, John Foley, and James Vose . Town Staff Present: Town Manager Jonathan Franklin, Assistant Town Manager/Director of Engineering Kent Jackson, Town Attorney Paul S. Messick, Police Chief Shorty Johnson, Finance Director Heather Meacham, Public Information Officer/Emergency Management Coordinator Colby Sawyer, Public Works Director Daniel Snipes, Director of Parks and Recreation Katy Keller, Planning Director Randy Cahoon-Tingle , Senior Planner Eric Sanchez and Town Clerk Carrie Bailey. Commissioner Bonitz made a motion to move consent agenda item Advisory Board Attendance Policy to Action Item #2 and to accept the consent agenda as modified, seconded by Commissioner Vose. Vote: Aye-5 Nay-0 CONSENT AGENDA 2. 2.1. Minutes: January 8, 2024 Regular Meeting Of The Board Of Commissioners 2.11. Resolution: Health Insurance For Board Of Commissioners 2.111. Budget Amendment: Health Insurance For Board Of Commissioners 2.IV. Budget Amendment: Donation Rapid Solar Flashing Assemblies FY 23-24 2.V. Budget Amendment: Legal Fees-Sanford Utility Merger 2.VI. Agreement: FPIC Response-Audit FY 2022-2023 2.VII. Ordinance: Establishing Stop Signs On Park Drive At Circle Drive 2.VIII. Revision: Public Water Distribution System Specifications-Section 3.4 3. INFORMATION ITEMS 3.1. Report: Boys & Girls Club 02 3.11. Report: Financials As Of December 31, 2023 3.111. Report: ABC Financials As Of December 31, 2023 4. CEREMONIAL 4.1. Proclamation: Black History Month Celebrating African Americans And The Arts  Mayor Shipp proclaimed February as Black History Month Celebration African Americans and the Arts. 5. CITIZENS MATTERS Town Manager Jonathan Franklin provided updates to the Board. Assistant Manager/Director of Engineering Kent Jackson shared that the Town of Pittsboro Water Treatment Plant recently received "Best Water Treatment Drinking Water Project" award for progressive design build of GAC treatment system for PFAS Removal in Drinking water from DBIA Southeast Region. Mayor and Board members gave updates on the committees and Boards on which they serve . Public comment was held at 6:28pm . 6. MISCELLANEOUS None. 7. PUBLIC HEARINGS 7.1. Revision Request: Bellemont Station MUPD PD-23-306 Mayor Pro Tem Baldwin made a motion to enter into public hearing, seconded by Commissioner Vose. Aye-5 Nay-0 Planning Director Randy Cahoon-Tingle presented the item to the Board along with additional information by Mark Ashness from CE Group Inc., 367 Freedom Parkway, Suite 220, Pittsboro. There were no speakers signed to speak for public hearing . Mayor Pro Tem Baldwin made a motion to exit public hearing, seconded by Commissioner Bonitz. Aye-5 Nay-0 Commissioner Bonitz made a motion to approve the amendments to Bellemont Station as included in exhibit B with the changes mentioned just now, seconded by Commissioner Vose. Aye-5 Nay-0 7.11. Text Amendment: ECO Northwood MUPD Master Sign Program Commissioner Vose made a motion to enter into public hearing, seconded by Commissioner Foley. Aye-5 Nay-0 Planning Director Randy Cahoon-Tingle presented the item to the Board along with additional information presented by Jody Leidolf, 481 Bennett Mountain Trace, Pittsboro. There were no speakers signed to speak for public hearing. Mayor Pro Tem Baldwin made a motion to exit public hearing, seconded by Commissioner Farrell. Aye-5 Nay-0 Commissioner Farrell made a motion to approve the amendments to the Northwood MUPD Master Sign Program as included in exhibit B, seconded by Commissioner Vose. Aye-5 Nay-0 8. ACTION ITEMS 8.1. Budget Amendment: Pilot Study For Water Plant Steve Wilcenski from lnvicta Water, 2119 West Web Avenue , Burlington , NC presented information to the Board . Commissioner Vose made a motion to approve the budget ordinance amending the fiscal year 2023-2024 operation budget, seconded by Commissioner Bonitz. Aye-5 Nay-0 8.11. Policy: Advisory Board Attendance The Board discussed the proposed language presented within the item . Town Manger Jonathan Franklin suggested updating the language to be "Lack of attendance is defined as failure to attend two (2) consecutive meetings or failure to attend at least two-thirds (2/3) of regular meetings scheduled within a twelve-month (12) period ." Commissioner Vose made a motion to approve the policy regarding the Town of Pittsboro Advisory Board attendance as included in attachment A and modified by Manager Franklin, seconded by Mayor Pro Tem Baldwin. Aye-5 Nay-0 9. CLOSED SESSION 9.1. N.C.G.S. §143-318.11 (A)(3) To Consult With Town Attorney. Mayor Pro Tern Baldwin a motion to enter into closed session pursuant to N.C.G.S. 143.318.11 (a)(3) to consult with Town Attorney to protect the attorney-client privilege, and to consider and give instructions concerning a judicial action titled Town of Pittsboro vs. 3M and DuPont et al, seconded by Commissioner Vose. Aye-5 Nay-0 Mayor Pro Tern Baldwin a motion to exit closed session, seconded by Commissioner Vose. Aye-5 Nay-0 Commissioner Foley made a motion to issue a notice of intent to sue Apollo Chemical for violations of the Clean Water Act and the Resource Conservation and Recovery Act, seconded by Commissioner Bonitz. Aye-5 Nay-0 10. ADJOURNMENT Commissioner Vose made a motion to adjourn, seconded by Commissioner Foley. Aye-5 Nay-0 The meeting was adjourned at 8: 17pm. KyleSh~ ~ L 13o_Jj Carrie L. Ba iley, Town Clerk ~