City Council Meeting

CITY OF PLACERVILLE CITY COUNCIL AGENDA Regular City Council Meeting February 26, 2019 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 6:00 P.M. Open Session 5:30 CLOSED SESSION Item 1: Conference with Labor Negotiators Patrick Clark, Cleve Morris, Dave Warren Government Code §54957.6 Bargaining Units: Local 39 and UCASE Item 2: Conference with Legal Counsel – Liability Claims Government Code § 54956.95 Claimant: Denise Samboceti Agency claimed against: City of Placerville __________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 6:06 P.M. and The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Acuna, Borelli, Saragosa, Taylor, Thomas 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Brief Comments by City Council Vice-Mayor Saragosa said he met with Terry LeMoncheck of the El Dorado Arts Council to discuss current activities. Councilmember Thomas said he met with Councilmember Steve Hansen from the City of Sacramento on the issues of homelessness. Councilmember Borelli said she attended meetings for the Placerville Fire Safe Council and Greater Sacramento Economic Council, and went to the ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 26, 2019 1 Visit us on “The Web” at www.cityofplacerville.org  Amgen kick-off. She noted the next Placerville Fire Safe Council meeting is scheduled for March 21, 2019, at 5:30 P.M. at Eskaton Village. Mayor Acuna acknowledged the Interim Director of Public Works, Nick Stone, for his leadership through the recent weather challenges. 3.2 Caltrans Update: Highway 50 @ Mosquito Rd. (Mayor Acuna) Mayor Acuna announced the El Dorado County Transportation Commission will be holding a stakeholders meeting March 4, 2019, involving community members, City representatives, Cal Fire, California Highway Patrol, and Caltrans. Tentative construction dates for the Caltrans Highway 50 Mosquito Road Bridge/Deck Replacement Project are April 1st thru April 12th, with a backup schedule of April 22nd thru May 3rd. 3.3 Review and provide input on October 14, 2018 PG&E Power Shut Off and the effects on the City of Placerville and discuss ways to avoid the safety concerns created by the Shut Off (Mr. Morris) The City Manager provided background on the item and introduced Brandon Sanders of PG&E, who presented information on the company’s wildfire safety and prevention efforts. Public comment was received from Francine Ehler, Kimberly McKinney, Joann Ehler, Tiffany Sanders, Sue Rodman Kirk Smith, Marian Washburn, Edwin Lepper, and Jason Roybal. No action was taken on this item. Mayor Acuna called for a five-minute recess. The meeting resumed at 7:35 P.M. 3.4 Annual Crime Report (Chief Ortega) The Chief of Police presented the Annual Crime Report regarding crime statistics in 2018. No public comment was received. No action was taken on this item. 4. CLOSED SESSION REPORT – City Attorney Driscoll The City Attorney reported that the City Council voted unanimously to reject the liability claim of Denise Samboceti. No reportable action was taken on the remaining closed session items. 5. ADOPTION OF AGENDA It was moved by Councilmember Borelli and seconded by Vice-Mayor Saragosa that the City Council adopt the agenda as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 26, 2019 2 Visit us on “The Web” at www.cityofplacerville.org  ABSENT: None ABSTAIN: None 6. CEREMONIAL MATTERS No ceremonial matters were scheduled. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communication No written communication was received. 7.2 Oral Communication Oral communication was received by Marian Washburn regarding the status of the vegetation management ordinance; Sue Rodman addressed the Council regarding emergency fire safety communication; Tiffany Sanders addressed the Council regarding traffic calming on Mosquito Road; and Kirk Smith spoke regarding the enforcement of utility regulations. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of February 12, 2019 (Ms. O’Connell) Approved the Minutes of the regular City Council meeting of February 12, 2019. 8.2 Approve the Accounts Payable Register (Mr. Warren) Approved the Accounts Payable register. 8.3 Approve the Payroll Register (Mr. Warren) Approved the Payroll Register. No public comment was received on the Consent Calendar. It was moved by Councilmember Borelli and seconded by Councilmember Taylor that the City Council approve the Consent Calendar as presented. The motion was passed by the following vote: ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 26, 2019 3 Visit us on “The Web” at www.cityofplacerville.org  AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled from the Consent Calendar. 10. ORDINANCES No Ordinances were scheduled. 11. PUBLIC HEARINGS No Public Hearings were scheduled. 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution: 1. Approving a contract with Carnahan Electric, Ltd. in the amount of $110,647.24 for the Automatic Transfer Switch (ATS) Bypass Project (CIP#41803);and 2. Authorize the City Engineer to execute the same; and 3. Approving a $32,798 budget appropriation from the Sewer Enterprise Fund unassigned fund balance for the said project (Ms. Neves) Resolution No. 8711 The City Engineer presented the item and responded to Council questions. Public comment was received from Sue Rodman. It was then moved by Councilmember Thomas and seconded by Vice-Mayor Saragosa that the City Council adopt a resolution for the following actions: 1. Approving a contract with Carnahan Electric, Ltd. in the amount of $110,647.24 for the Automatic Transfer Switch (ATS) Bypass Project (CIP#41803);and 2. Authorize the City Engineer to execute the same; and 3. Approving a $32,798 budget appropriation from the Sewer Enterprise Fund unassigned fund balance for the said project The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 26, 2019 4 Visit us on “The Web” at www.cityofplacerville.org  ABSTAIN: None 12.2 Adopt a Resolution: 1. Approving the purchase of a 2019 Ford F150, 4X4 Super Cab pickup truck in the amount of $30,357.97 from Ron DuPratt Ford; and 2. Approving the purchase of a 2019 Ford F250 pickup truck, equipped with a lift gate in the amount of $33,646.64 from Ron DuPratt Ford; and 3. Approving the purchase of a 2019 Ford F250 pickup truck from Ron DuPratt Ford in the amount of $29,391.64: and 4. Authorizing the Interim Director of Public Works or his designee to execute any paperwork associated with the said purchases (Mr. Stone) Resolution No. 8712 The Interim Director of Public Works presented the item. No public comment was received. It was moved by Vice-Mayor Saragosa and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions: 1. Approving the purchase of a 2019 Ford F150, 4X4 Super Cab pickup truck in the amount of $30,357.97 from Ron DuPratt Ford; and 2. Approving the purchase of a 2019 Ford F250 pickup truck, equipped with a lift gate in the amount of $33,646.64 from Ron DuPratt Ford; and 3. Approving the purchase of a 2019 Ford F250 pickup truck from Ron DuPratt Ford in the amount of $29,391.64: and 4. Authorizing the Interim Director of Public Works or his designee to execute any paperwork associated with the said purchases The motion was passed by the following roll-call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.3 Direct staff to execute an amendment to the two (2) Street Frontage Improvement Agreements (SF-143 and SF-144) for the property located at 7476 Green Valley Road, identified as Assessor’s Parcel Number 325-120-28, and to record the two (2) new agreements with the El Dorado County Office of the Recorder (Ms. Neves) Resolution No. 8713 (SF-143) Resolution No. 8714 (SF-144) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 26, 2019 5 Visit us on “The Web” at www.cityofplacerville.org  The City Engineer presented the staff report and responded to Council questions. No public comment was received. It was moved by Councilmember Taylor and seconded by Councilmember Borelli that the City Council direct staff to execute an amendment to the two (2) Street Frontage Improvement Agreements (SF-143 and SF-144) for the property located at 7476 Green Valley Road, identified as Assessor’s Parcel Number 325-120-28, and to record the two (2) new agreements with the El Dorado County Office of the Recorder. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.4 Adopt a Resolution: 1. Approving the placement of a demand upon the current owner of the property located at 1900 Broadway identified as Assessor’s Parcel Number 048-380-10 requiring performance pursuant to the executed Street Frontage Improvement Agreement (SF-31) that requires the construction of concrete curb, gutter, and sidewalk along the street frontage of said parcel; and 2. Authorizing the City Manager or designee to execute any associated documentation (Ms. Neves) Resolution No. 8715 The City Engineer presented the item and responded to Council questions. Public comment was received from Morgan Burgess and Gayle Norton. Following Council discussion, it was moved by Councilmember Borelli and seconded by Vice-Mayor Saragosa that the City Council adopt a resolution for the following actions: 1. Approving the placement of a demand upon the current owner of the property located at 1900 Broadway identified as Assessor’s Parcel Number 048-380-10 requiring performance pursuant to the executed Street Frontage Improvement Agreement (SF-31) that requires the construction of concrete curb, gutter, and sidewalk along the street frontage of said parcel; and 2. Authorizing the City Manager or designee to execute any associated documentation. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 26, 2019 6 Visit us on “The Web” at www.cityofplacerville.org  ABSTAIN: None 12.5 Adopt a Resolution: 1. Approving the placement of a demand upon the current owner of the property located at 1700 Broadway identified as Assessor’s Parcel Number 049-170-15 requiring performance pursuant to the executed Street Frontage Improvement Agreement (SF-383) that requires the construction of concrete curb, gutter, and sidewalk along the street frontage of said parcel; and 2. Authorizing the City Manager or designee to execute any associated documentation (Ms. Neves) Resolution No. 8716 The City Engineer explained the item and responded to Council questions. Public comment was received from Barry Wilkinson and Gayle Norton. Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Taylor that the City Council adopt a resolution for the following actions: 1. Approving the placement of a demand upon the current owner of the property located at 1700 Broadway identified as Assessor’s Parcel Number 049-170-15 requiring performance pursuant to the executed Street Frontage Improvement Agreement (SF-383) that requires the construction of concrete curb, gutter, and sidewalk along the street frontage of said parcel; and 2. Authorizing the City Manager or designee to execute any associated documentation The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.6 Adopt a Resolution: 1. Approving contract Amendment No. 2 with R.E.Y. Engineers, Inc. (R.E.Y.) in an amount not to exceed $29,222 for the Broadway Sidewalks Project (CIP #41606) and authorizing the City Manager to execute the same; and 2. Authorizing staff to issue Notice to Proceed #3 to R.E.Y. Engineers, Inc. for Phase II (Plan, Specifications, and Estimate) in an amount not to exceed $45,192 for the said project; and 3. Authorizing staff to issue Notice to Proceed #4 to R.E.Y. Engineers, Inc. for Phase III (Right-of-Way) in an amount not to exceed $7,214for the said project; and ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 26, 2019 7 Visit us on “The Web” at www.cityofplacerville.org  4. Approving a budget appropriation in the amount of $10,000 from the Measure L Fund for the purposes of roadway shoulder design work for the said project; and 5. Approving a budget appropriation in the total amount of $36,000 in Highway Safety Improvement Program (HSIP) revenue for the said project; and 6. Approving a budget appropriation in the amount of $4,840 from the Gas Tax Fund for the said project (Ms. Neves) Resolution No. 8717 Councilmember Thomas recused himself from this item due to property ownership within proximity of the project area and left the chamber. The City Engineer summarized the item and responded to Council questions. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Taylor that the City Council adopt a resolution for the following actions: 1. Approving contract Amendment No. 2 with R.E.Y. Engineers, Inc. (R.E.Y.) in an amount not to exceed $29,222 for the Broadway Sidewalks Project (CIP #41606) and authorizing the City Manager to execute the same; and 2. Authorizing staff to issue Notice to Proceed #3 to R.E.Y. Engineers, Inc. for Phase II (Plan, Specifications, and Estimate) in an amount not to exceed $45,192 for the said project; and 3. Authorizing staff to issue Notice to Proceed #4 to R.E.Y. Engineers, Inc. for Phase III (Right-of-Way) in an amount not to exceed $7,214 for the said project; and 4. Approving a budget appropriation in the amount of $10,000 from the Measure L Fund for the purposes of roadway shoulder design work for the said project; and 5. Approving a budget appropriation in the total amount of $36,000 in Highway Safety Improvement Program (HSIP) revenue for the said project; and 6. Approving a budget appropriation in the amount of $4,840 from the Gas Tax Fund for the said project. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: None RECUSED: Thomas ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 26, 2019 8 Visit us on “The Web” at www.cityofplacerville.org 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority No meeting. • El Dorado County Transportation Commission No meeting. • LAFCO (El Dorado Local Agency Formation Commission) Meets tomorrow night. • SACOG (Sacramento Area Council of Governments) Vice-Mayor Saragosa said a presentation was received regarding traffic improvement throughout the region. He also noted a briefing is scheduled for March 7, 2019, regarding the Metropolitan Transportation Plan/Sustainable Communities Strategy (MTP/SCS). • Two by Two No meeting. 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) The Mayor requested an update regarding the Clay Street Project and a discussion regarding defensible space. A majority concurrence was received from the Council. 15. CITY MANAGER AND STAFF REPORTS No City Manager and Staff reports. 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting of March 12, 2019, include: Spring Street Emergency Repair/Contract Ratification, Clay Street MBI Contract Amendment, Upper Broadway Bike Lanes SFIA, Pacific Street Closeout, Ray Lawyer Drive Paving Contract, and Upper Broadway Bike Lanes REY Contract Amendment 17. ADJOURNMENT @ 8:59 P.M. The next regularly scheduled Council meeting will be held on March 12, 2019, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. Regina O’Connell, City Clerk ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 26, 2019 9 Visit us on “The Web” at www.cityofplacerville.org