City Council

VILLAGE OF PORT DICKINSON Village Board Meeting Agenda February 26, 2019 6:00 pm Port Dickinson Village Hall Please take a moment to ensure that your cellphones are OFF or SILENCED. PUBLIC HEARING: AUDIT & PAYMENT OF CLAIMS: Abstract #16 (2018-2019) 1. Abstract of Unaudited vouchers for the General Fund for $10,537.42 2. Abstract of Unaudited vouchers for the Water Fund for $366.41 3. Abstract of Unaudited vouchers for the Sewer Fund for $618.73 RESOLUTIONS FOR APPROVAL: 1. 2019-2020 Tentative Budget 2. Bond Resolution NEW BUSINESS/DISCUSSION: 1. Discussion of new pumps (5 Hp each) at the Kirkwood lift station. They are not grinder pumps and not chopper pumps, because those couldn't fit on the discharge pipe. The suggestion by DPW and Joe Rosati (and I am checking with Joel Kie) is for another version, with a recessed impaler. It should be powerful enough to take care of most of the problems we have had. The cost estimate per pump is only about $4,600. I can get bid prices if the Board agrees we should get them and have that ready to approve at the April Board Meeting. The funding would come out of the ample Sewer Fund Balance. 2. Apparently, DPW unlocks the back door by the elevator in the morning and locks it when they leave at 3pm. With Corina off and the place deserted, I think we need agreement that the door should remain locked on days she is off. I don't know if some ADA accessibility mandate requires us to have it unlocked during normal business hours, which go until later than the current 3pm closing time, or not. Maybe we need some sort of door bell or buzzer by the back door, so Corina, when she is on duty, can either come down and open the door or buzz them in. We also need some signage by the back door on what to do, if the door is locked. We might get one person every other month coming to that back door, but we don't want to get a law suit for non-compliance. 3. Good News: the burst sewer pipe at the dead-end of Kirkwood was replaced for only $19K this past December in a 2-day project. Bad News: the first estimate received so far (from our normally lowest bidder) was for over $17,000 just for the asphalt restoration!! That end of Kirkwood was not resurfaced when the rest of Kirkwood got a coating a couple of years ago. Plans were to include that repaving in with the Rochelle reconstruction/repaving project, possibly being done in 2021, after the new Rochelle water line is installed. The question is what to do in the mean time. 4. Cleaning of Village Hall 5. Policy on late water readings ADJOURNMENT  EXTRACT OF MINUTES Regular Meeting of the Board of Trustees of the Village of Port Dickinson in the County of Broome, New York March 26, 2019 * * * A regular meeting of the Board of Trustees of the Village of Port Dickinson, in the County of Broome, New York, was held at the Village Hall, 786 Chenango Street, Binghamton, New York, on March 26, 2019. There were present: Hon. Kevin M. Burke, Mayor; and Trustees: Robert Aagre Michael Cashman James DeGennaro Charles Harding There were absent: Also present: Sue Fox, Village Clerk William O. J. Graves, COUGHLIN & GERHART, LLP, Attorney for the Village * * * offered the following resolution and moved its adoption: BOND RESOLUTION OF THE VILLAGE OF PORT DICKINSON, NEW YORK, ADOPTED MARCH 26, 2019, AUTHORIZING THE RECONSTRUCTION OF AND ADDITION TO THE VILLAGE FIRE STATION GARAGE, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $230,000, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $185,112 TO FINANCE SAID APPROPRIATION THE BOARD OF TRUSTEES OF THE VILLAGE OF PORT DICKINSON, IN THE COUNTY OF BROOME, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two-thirds of all the members of said Board of Trustees) AS FOLLOWS: Section 1. The Village of Port Dickinson, in the County of Broome, New York (herein called the “Village”), is hereby authorized to reconstruct a portion of, and construct an addition to, the Village Fire Station garage. Pursuant to the New York State Environmental Quality Review Act (“SEQR”), said reconstruction and addition is a Type II action pursuant to 6 N.Y.C.R.R. § 617.5(c)(9), and does not require SEQR review. The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $230,000 and said amount is hereby appropriated for such purpose. The plan of financing includes the expenditure of insurance proceeds in the amount of $44,888 paid to the Village as a result of damage to said Village Fire Station garage and the issuance of bonds in the principal amount of $185,112 to finance said appropriation, and the collection of taxes on real property within the Village to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2. Bonds of the Village in the principal amount of $185,112 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the “Law”), to finance said appropriation. Section 3. The following additional matters are hereby determined and declared: (a) The period of probable usefulness of the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a.12(a)(2) of the Law, is fifteen (15) years. (b) The proceeds of the bonds herein authorized, and any bond anticipation notes issued in anticipation of said bonds, may be applied to reimburse the Village for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will exceed five (5) years. Section 4. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds, and any notes issued in anticipation of said bonds, shall be general obligations of the Village, payable as to both principal and interest by general tax upon all the taxable real property within the Village. The faith and credit of the Village are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds, and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Village by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year. Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and 168.00 of the Law, the powers and duties of the Board of Trustees relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to the execution of agreements for credit enhancements, are hereby delegated to the Village Treasurer, the chief fiscal officer of the Village. Section 6. The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if: (a) such obligations are authorized for an object or purpose for which the Village is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of the publication of such resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution is subject to a permissive referendum and the Village Clerk is hereby authorized and directed, within ten (10) days after the adoption hereof, to cause to be published, in full, in the “Press & Sun Bulletin,” a newspaper having general circulation in said Village and hereby designated the official newspaper of the Village for such publication, and posted in at least six (6) public places and in each polling place in the Village, a Notice in substantially the following form:  VILLAGE OF PORT DICKINSON, NEW YORK PLEASE TAKE NOTICE that on March 26, 2019, the Board of Trustees of the Village of Port Dickinson, in the County of Broome, New York, adopted the bond resolution entitled: “Bond Resolution of the Village of Port Dickinson, New York, adopted March 26, 2019, authorizing the reconstruction of and addition to the Village Fire Station garage, stating the estimated maximum cost thereof is $230,000, appropriating said amount for such purpose, and authorizing the issuance of bonds in the principal amount of $185,112 to finance said appropriation,” an abstract of such bond resolution concisely stating the purpose and effect thereof, being as follows: FIRST: AUTHORIZING the Village of Port Dickinson to reconstruct a portion of, and construct an addition to, the Village Fire Station garage; STATING the estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $230,000; APPROPRIATING said amount for such purpose; and STATING the plan of financing includes the expenditure of insurance proceeds in the amount of $44,888 paid to the Village as a result of damage to said Village Fire Station garage and the issuance of bonds in the principal amount of $185,112 to finance said appropriation, and the collection of taxes on real property within the Village to pay the principal of said bonds and the interest thereon as the same shall become due and payable; SECOND: AUTHORIZING the issuance of bonds in the principal amount of $185,112 pursuant to the Local Finance Law of the State of New York (the “Law”) to finance said appropriation; THIRD: DETERMINING and STATING that (a) the period of probable usefulness of the object or purpose for which the bonds are authorized is fifteen (15) years; (b) the proceeds of the bonds herein authorized and any bond anticipation notes issued in anticipation of said bonds may be applied to reimburse the Village for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized; and (c) the proposed maturity of said bonds will exceed five (5) years; FOURTH: DETERMINING that said bonds and any bond anticipation notes issued in anticipation of said bonds and the renewals of said bond anticipation notes shall be general obligations of the Village; and PLEDGING to their payment the faith and credit of the Village; FIFTH: DELEGATING to the Village Treasurer the powers and duties as to the issuance of said bonds and any bond anticipation notes issued in anticipation of said bonds, or the renewals thereof; and SIXTH: DETERMINING that the bond resolution is subject to a permissive referendum. DATED: March 26, 2019 Sue Fox Village Clerk  Section 8. The Village Clerk is hereby authorized and directed to cause a summary of this Bond Resolution to be published after this Bond Resolution shall take effect, in the newspaper referred to in Section 7 hereof, and hereby designated the official newspaper for said publication, together with a Notice in substantially the form as provided by Section 81.00 of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York. * * *  The adoption of the foregoing resolution was seconded by and duly put to a vote on roll call, which resulted as follows: AYES: NOES: The resolution was declared adopted. ********  CERTIFICATE I, Sue Fox, Village Clerk of the Village of Port Dickinson, in the County of Broome, State of New York, HEREBY CERTIFY that the foregoing annexed extract from the minutes of a regular meeting of the Board of Trustees of said Village of Port Dickinson held on March 26, 2019, has been compared by me with the original minutes as officially recorded in my office in the Minute Book of said Board of Trustees and is a true, complete and correct copy thereof and of the whole of said original minutes so far as the same relate to the subject matters referred to in said extract. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the corporate seal of said Village of Port Dickinson this 26th day of March, 2019. (SEAL) Village Clerk  AFFIDAVIT OF POSTING STATE OF NEW YORK ) :ss: COUNTY OF BROOME ) Sue Fox, being duly sworn, deposes and says: That she is and at all times hereinafter mentioned she was the duly elected, qualified and acting Village Clerk of the Village of Port Dickinson, in the County of Broome, State of New York; That on March , 2019, she has caused to be conspicuously posted and fastened up in the following places, a Notice setting forth an abstract of the bond resolution duly adopted by the Board of Trustees on March 26, 2019, a copy of which is annexed hereto and made a part hereof, said places constituting at least six (6) of the most conspicuous public places in said Village, and at least one (1) copy in each polling place in said Village: 1. 2. 3. 4. 5. 6. Village Clerk Subscribed and sworn to before me this day of , 2019. Notary Public, State of New York