City Council

1 VILLAGE OF PORT DICKINSON Village Board Meeting Agenda December 8, 2020 6:00 pm Port Dickinson Village Hall Zoom Meeting ID: 860 8848 8623 Passcode: 411157 Please take a moment to ensure that your cellphones are OFF or SILENCED. CALL TO ORDER APPROVAL OF MINUTES: November 10, 2020 meeting PUBLIC PARTICIPATION: TREASURER’S REPORT: AUDIT & PAYMENT OF CLAIMS #10 (2020-2021) 1. Abstract of Unaudited vouchers for the General Fund for $55,822.03 2. Abstract of Unaudited vouchers for the Water Fund for $11,94694 3. Abstract of Unaudited vouchers for the Sewer Fund for $ 588.70 4. COMMUNICATIONS: Resignation of Robert Moss as Planning Board Member effective 12/31/2020. COMMITTEE REPORTS: Administration/Community Association – Charles Harding, Trustee Public Works – Michael Cashman, Trustee Planning – meeting 12/9/2020 5:00PM, Comprehensive Plan meeting Public Safety – James DeGennaro, Trustee Parks, Water & Sewer – Robert Aagre, Trustee 1. 345 remote meters installed (58%) Zoning Board of Appeals – none OLD BUSINESS: RESOLUTIONS FOR APPROVAL: a. Resolution approving Mayor’s reappointment of Coughlin & Gerhart as Attorney for the Village for a term to expire December 31, 2021. b. Resolution approving the Mayor’s appointment of Susan Fox as Village Clerk/Tax Collector for a two-year term to expire December 31, 2022. c. Resolution approving the Mayor’s appointment of Sandra Reifler as Village Treasurer for a two-year term to expire December 31, 2022. d. Resolution approving the Mayor’s appointment of John Broughton as Building Inspector/Code Enforcement Officer for a one-year term to expire December 31, 2021 e. Resolution approving Mayor’s reappointment of Corina Beames as Deputy Village Clerk for a term to expire December 31, 2021  2 f. Resolution approving Mayor’s reappointment of Robert Blakeslee and Roger Shaller as Village Historians for a term to expire December 31, 2021 g. Resolution approving Mayor’s reappointment of Gary Campbell as member of the Planning Board for a term to expire December 31, 2025 h. Resolution approving Mayor’s reappointment of Eric Backlund as member of the Zoning Board of Appeals for a term to expire December 31, 2025 i. Resolution reaffirming mayoral appointment of ad hoc members for the Zoning Board of Appeals for a term to expire 12/31/2021 - David Robertson j. Resolution reaffirming mayoral appointment of Edward Corcoran as a member of the Planning Board for a term to expire 12/31/2022 k. Resolution reaffirming the mayoral appointment of ad hoc members of the Planning Board for a term to expire 12/31/2021 – Ginger Kipper l. Resolution approving Edward Corcoran, Robert Aagre as members to the Tree Board for a term to expire 12/31/2021. m. Resolution reaffirming and re-adopting resolutions establishing Procurement Policy adopted February 14, 1995 and Cash Management and Investment Policies adopted December 14, 1993 n. Resolution designating the following Tuesdays of each month as Village Board meeting nights at Port Dickinson Village Hall Second Tuesday – Regular Village Board Meeting 6:00pm Fourth Tuesday – Work Session 5:00pm o. Resolution appointing the Press & Sun-Bulletin as the official newspaper for 2021, and requiring the applicant on a zoning matter or an environmental matter to pay the cost of such publication in the official newspaper of the Village. p. Resolution naming all commercial banks in Broome County as depositories for Village funds. q. Resolution reaffirming the Village Hall Use Policy adopted 10/8/2002. r. Resolution reaffirming the Village Employee Personnel Policy adopted 11/12/2002 as amended. s. Resolution requiring all vouchers to be submitted to the Village Clerk’s office before noon on the Monday prior to the first Tuesday of each month to qualify for audit and payment at next regular Village Board meeting. t. Resolution establishing reimbursement of travel and mileage expenditures incurred in 2021 for travel and use of private vehicles on Village business at the Internal Revenue Service (IRS) rates prescribed for 2021. u. Resolution authorizing payment in advance of audit on claims for public utility services and postage. v. Resolution setting the date for the next organization meeting as December 14, 2021. w. Resolution authorizing the Mayor and Trustees to attend any and all meetings of the Broome County Association of Towns & Villages. x. Resolution designating the bulletin board on the south wall inside the main front door as the official place for posting legal notices by the Village Clerk. y. Resolution authorizing the Mayor to sign the renewal agreement with Broome County for STOP DWI Overtime Patrol CA 1512-1F for $500 for 2021. z. Resolution approving Building Code fees as attached. aa. Resolution declaring the following as surplus equipment: Wacker Jumping Jack Tamp Model # BS60Y Serial # 677989964 Rockford Leaf Loader Model # PTA40-4819 PF226514 Serial # 398125 Case Uni-Loader Model # 1840 Serial # JAF0075767 NEW BUSINESS/DISCUSSION: 1. Deputy Mayor appointments for 2021 Trustee James DeGennaro  3 2. Committee Assignments for 2021 Administration Commissioner – Charles Harding • Community Association Liaison. • Broome County Shared Services Health Care Committee. • Medical Insurance Cost Containment Initiative. Public Safety Commissioner – James DeGennaro • Broome County Emergency Services Liaison. (Fire, Police and EMS) Public Works Commissioner – Michael Cashman • Broome County Shared Services Public Works Committee. • FEMA Coordinator of applications and activity. • Village Tree Committee Leader. • County & Municipalities Sharing of Parks Services Committee. • Broome County Parks Liaison. • Local Waterfront Redevelopment Project. Parks and Water & Sewer Commissioner – Robert Moss • MS4 (Municipal Separate Storm Sewer System) coordinate compliance with Engineer. • Sewer Treatment (BJCJSTP) Representative. • CMOM operations. Mayor: Greater Binghamton Council of Governments. Broome County Association of Towns & Villages. NYSDOT Greenway Committee. NYSDOT Liaison to Regional Director and local Engineers. Outside Sewers Users Group of the BJCJSTB. Broome County Legislature Finance Committee. Millennium Pipeline Relations. Broome County Civil Service. Broome County Executive Point of Contact. Flood Mitigation Coordination – FEMA, DEC, Corp. of Engineers & Local Engineers. ADJOURNMENT  4 Village Water Consumption for : Nov-20 Read dates: Binghamton meter Fenton Large Fenton Small 12/2/2020 36132400 17974052 3977851 10/30/2020 36132400 17441310 3869933 Usage 0 532742 107918 Total cubic ft: 640660 __________________________________________________________________________________ Read dates: Town of Fenton Sewer Readings 12/2/2020 50666400 Rate: 2.52 cu. 10/30/2020 50560600 Ft/min Time: 8:50am Total 105800 cu. ft. __________________________________________________________________________________ Read dates: Wayne Ave. sewer station readings (hours): Pump1 Pump 2 Pump 3 12/2/2020 5910 18652 17154 10/30/2020 5882 18624 17128 Totals 28 28 26 Total hrs. 82  5 (a) For the construction of a new building, additions, alterations or other structures equal to or exceeding one hundred twenty (120) square feet in area: (1) One and two-family dwellings: $.01 per square foot or the sum of Twenty- five Dollars ($25.00), whichever shall be more: (2) Multiple dwellings: $.02 per square foot. or the sum of Twenty-five Dollars ($25.00), whichever shall be more: (3) General Commercial Construction: $.02 per square foot. or the sum of Twenty-five Dollars ($25.00), whichever shall be more: (4) Industrial Construction: $.03 per square foot. or the sum of Twenty-five Dollars ($25.00), whichever shall be more: (5) Supplemental Structure: a. Residential - whether attached to or detached from the main structure, more particularly in reference to, but not limited to, garages, patios, decks, breezeways, porch enclosure or enlargement, dormers and swimming pools: $5.00 - or the sum of Twenty-five Dollars ($25.00), whichever shall be more: b. Commercial - $.02 per square foot. or the sum of Twenty-five Dollars ($25.00), whichever shall be more: c. Industrial - $.03 per square foot. or the sum of Twenty-five Dollars ($25.00), whichever shall be more: (6) The square feet of area shall be determined from the outside dimensions of the structures and shall include all floor areas, except for non-habitable basements and attics of dwellings and garages. (b) Alteration of a Building: (1) Residential - $5.00. (2) Commercial - $10.00. (3) Industrial - $10.00. (c) Moving Any Type of Building to a New Location: (1) Residential - $10.00. (2) Commercial - $10.00. (3) Industrial - $10.00. (d) The demolition or wrecking of any building or structure shall be Five Dollars ($5.00). (e) Erection of signs and billboards equal to or exceeding ten (10) square feet in area shall be Five Dollars ($5.00). (f) No permit fee will be required for construction work less than one hundred twenty square feet (120) in area or for the erection of signs less than ten (10) square feet in area.  6 (g) No permit fee will be required for the erection on any lot of not more than one prefabricated metal storage shed not exceeding one hundred twenty (120) square feet in gross floor area and to be used exclusively for the storage of lawn and garden equipment and tools. (h) The fee for renewal of a building permit when construction has not been completed within one year of its issuance shall be Five Dollars ($5.00). (i) Any work which is not specifically provided for above, and for which a fee must be obtained, shall be charged a fee in accordance with the rate set forth in the category herein most analogous to such work to be determined at the discretion of the Code Enforcement Officer. (j) The definitions of one and two family dwellings, multiple dwellings and general construction shall be those set forth in the Uniform Code. In the event any work is commenced prior to the issuance of a permit pursuant to the terms of this section, the permit fee shall be twice the amount of the regular fee above set forth 7  8 The Village of Port Dickinson Department of Police Douglas E. Pipher, Chief of Police Police Department Monthly Report Report Month: November Police Commissioner: Trustee J. DeGennaro Report Year: 2020 Chief: Douglas Pipher Report Date: 12/01/2020 Deputy Village Clerk: Corina M. Beames Total Complaints Received: 89 (89) Med calls-6 Unattended death-2 Check welfare-3 Burglary-1 Suspicious-3 Civil issue-1 PDFD-2 Covid complaint-1 Noise-2 Found property-2 Larceny-1 V & T-3 Harassment-1 Open burn-1 DV-2 911 hang up -1 MVA/hit and run-1 Fraud-1 Miscellaneous-54*Includes Property Checks, Lockouts, Alarms, Parking Comp., Animals, Traffic lights, Information, village reassurance program, code enforcement, special details, vacant properties , assist public and Etc. Assist Other Agencies-(1) BCSO Traffic stop-1 Charges- 0 (0) Parking tickets issued-5 Vehicle and Traffic tickets-15 Patrol vehicle #492 A. Starting Mileage-46319 B. Ending Mileage-46689 Total Mileage-370 Patrol Vehicle #491 A. Starting Mileage –93960 B. Ending Mileage- 95775 Total Mileage-1815  9 Report of the ALARMS RESPONSE TIMES CHIEF Fire 6 Avg Members Response (F) 5 Med Avg 2 November 2020 EMS 6 Avg Alarm to Response 0:04 0700-1500 5 Standby Avg Alarm to Arrival 0:02 1500-2300 6 Total 12 Total Time in Service (hh:mm) 1:33 2300-0700 1 DOLLAR MUTUAL AID LOCATION LOSS/VALUE Given 5 Village of Port Dickinson 6 Fire Loss Received 1 Town of Dickinson Engine 99 Town of Fenton 6 No Tone Town of Chenango Town of Kirkwood City of Binghamton Alarms Other CASUALTIES Fire Service Injured 0 Fire Service Death 0 Civilian Injured 0 Civilian Death 0 CODE DESCRIPTION YTD CODE DESCRIPTION YTD 111 Building Fire 2 10 322 MVA w/Injuries 10 112 Structure/No Building 1 400 Hazardous Condition 21 113 Cooking Fire 2 411 Flammable Liquid Spill 1 114 Chimney 412 Natural/LP Gas Leak 7 116 Burner/Boiler/Furnace 424 CO Detector Activation 3 118 Trash/Inside Building 1 463 MVA no Injuries 1 121 Mobile Home Residence 500 Service Call 1 130 Vehicle (All) 4 531 Smoke/Odor Removal 141 Forrest/Woods/Wild Land 2 561 Open Burning 142 Brush/Grass 571 Cover Assign/Standby 4 150 Trash/Outside Fires 1 2 600 Good Intent Call 1 163 Outside Gas/Vapor Exp 611 Cancelled en Route 170 Garden/Orchard/Crops 710 False Malicious 6 200 Over Pressure Rupture 730 False Malfunction 13 240 Explosion/No Fire 740 False Unintentional 3 26 Fireworks Exposure/No 243 Fire 800 Severe Weather 300 Rescues/EMS 6 63 900 Special Incident TOTAL 12 179