City Council

VILLAGE OF PORT DICKINSON Village Board Meeting Agenda December 12, 2023 6:00 pm Port Dickinson Village Hall Please take a moment to ensure that your cellphones are OFF or SILENCED. CALL TO ORDER PUBLIC HEARING: None APPROVAL OF MINUTES: November 14, 2023 meeting PUBLIC PARTICIPATION: TREASURER’S REPORT: AUDIT & PAYMENT OF CLAIMS # (2023-2024) 1. Abstract of Unaudited vouchers for the General Fund for $ 2. Abstract of Unaudited vouchers for the Water Fund for $ 3. Abstract of Unaudited vouchers for the Sewer Fund for $ AUDIT & PAYMENT OF CLAIMS # 12 (2023-2024) 1. Abstract of Unaudited vouchers for the General Fund for $12,448.67 2. Abstract of Unaudited vouchers for the Water Fund for $965.06 3. Abstract of Unaudited vouchers for the Sewer Fund for $955.79 COMMUNICATIONS: TRUSTEE-COMMISSIONER REPORTS: Administration/Community Association – Robert Warholic Public Works – Michael Cashman, Trustee Planning – Public Safety – James DeGennaro, Trustee Reports attached Parks, Water & Sewer – Robert Moss, Trustee Parks: Water/Sewer: Water arrears as of 12/12/2023: $18, 993.60 Zoning Board of Appeals – OLD BUSINESS: RESOLUTIONS FOR APPROVAL: a. Resolution approving Mayor’s reappointment of Coughlin & Gerhart as Attorney for the Village for a term to expire December 31, 2024. b. Resolution approving the Mayor’s appointment of John Broughton as Building Inspector/Code Enforcement Officer for a one-year term to expire December 31, 2024 c. Resolution approving Mayor’s reappointment of Corina Beames as Deputy Village Clerk for a term to expire December 31, 2024 d. Resolution approving Mayor’s reappointment of Robert Blakeslee and Roger Shaller as Village Historians for a term to expire December 31, 2024 e. Resolution approving Mayor’s reappointment of Peter Dionne as member of the Planning Board for a term to expire December 31, 2028 f. Resolution approving Mayor’s reappointment of Robert Sherling as member of the Zoning Board of Appeals for a term to expire December 31, 2028 g. Resolution reaffirming mayoral appointment of ad hoc members for the Planning Board and Zoning Board of Appeals for a term to expire 12/31/2024 - David Robertson h. Resolution approving Edward Corcoran, Robert Aagre as members to the Tree Board for a term to expire 12/31/2024 i. Resolution reaffirming and re-adopting resolutions establishing Procurement Policy adopted February 14, 1995 and Cash Management and Investment Policies adopted December 14, 1993 j. Resolution designating the following Tuesdays of each month as Village Board meeting nights at Port Dickinson Village Hall Second Tuesday – Regular Village Board Meeting 6:00pm Fourth Tuesday – Work Session 5:00pm k. Resolution appointing the Press & Sun-Bulletin as the official newspaper for 2024, and requiring the applicant on a zoning matter or an environmental matter to pay the cost of such publication in the official newspaper of the Village. l. Resolution naming all commercial banks in Broome County as depositories for Village funds. m. Resolution reaffirming the Village Hall Use Policy adopted 12/10/2013. n. Resolution reaffirming the Village Employee Personnel Policy adopted 11/12/2002 as amended. o. Resolution requiring all vouchers to be submitted to the Village Clerk’s office before noon on the Monday prior to the first Tuesday of each month to qualify for audit and payment at next regular Village Board meeting. p. Resolution establishing reimbursement of travel and mileage expenditures incurred in 2024 for travel and use of private vehicles on Village business at the Internal Revenue Service (IRS) rates prescribed for 2024. q. Resolution authorizing payment in advance of audit on claims for public utility services and postage. r. Resolution setting the date for the next organization meeting as December 10, 2024 s. Resolution authorizing the Mayor and Trustees to attend any and all meetings of the Broome County Association of Towns & Villages. t. Resolution designating the bulletin board on the south wall inside the main front door as the official place for posting legal notices by the Village Clerk. u. Resolution authorizing the Mayor to sign an Intermunicipal Agreement Regarding Code Enforcement Services with the Town of Dickinson v. Resolution approving the Standard Work Day and Reporting Resolution for Elected and Appointed Officials: Robert Warholic, James DeGennaro, Robert Moss and Sandra Reifler. NEW BUSINESS/DISCUSSION: 1. Deputy Mayor appointments for 2024  Trustee James DeGennaro 2. Committee Assignments for 2024 Administration Commissioner – Robert Warholic • Community Association Liaison. • Broome County Shared Services Health Care Committee. • Medical Insurance Cost Containment Initiative. Public Safety Commissioner – James DeGennaro • Broome County Emergency Services Liaison. (Fire, Police and EMS) Public Works Commissioner – Michael Cashman • Broome County Shared Services Public Works Committee. • FEMA Coordinator of applications and activity. • Village Tree Committee Leader. • County & Municipalities Sharing of Parks Services Committee. • Broome County Parks Liaison. • Local Waterfront Redevelopment Project. Parks and Water & Sewer Commissioner – Robert Moss • MS4 (Municipal Separate Storm Sewer System) coordinate compliance with Engineer. • Sewer Treatment (BJCJSTP) Representative. • CMOM operations. Mayor: Greater Binghamton Council of Governments. Broome County Association of Towns & Villages. NYSDOT Greenway Committee. NYSDOT Liaison to Regional Director and local Engineers. Outside Sewers Users Group of the BJCJSTB. Broome County Legislature Finance Committee. Millennium Pipeline Relations. Broome County Civil Service. Broome County Executive Point of Contact. Flood Mitigation Coordination – FEMA, DEC, Corp. of Engineers & Local Engineers. ADJOURNMENT  INTERMUNICIPAL AGREEMENT REGARDING CODE ENFORCEMENT SERVICES THIS AGREEMENT is made this ___ day of June, 2023, by and between the Village of Port Dickinson (the “Village”), a municipal corporation with its offices located at 786 Chenango Street, Binghamton NY 13901, and the Town of Dickinson (the “Town”), a municipal corporation with its offices located at 531 Old Front St., Binghamton NY 13905. WHEREAS, the Town and Village each have a fully staffed and functional office for the enforcement and administration of their respective zoning laws and the New York State Building Code; and WHEREAS, the Village previously contracted with the Town for the provision of enforcement and administration services related to the foregoing in the event of any absence or conflict preventing the Village Code Enforcement Officer from performing his or her duties (the “Code Services”); and WHEREAS, municipal corporations have authority under New York State law to enter into agreements for the performance between themselves of their respective functions, powers and duties; and WHEREAS, the parties desire to renew their prior agreement for services on the terms and conditions outlined herein; NOW THEREFORE, in consideration of one dollar ($1.00) and the mutual covenants herein contained, the parties agree as follows: 1. The Town shall furnish a qualified individual regularly employed by the Town to provide Code Services (the “Town CEO”) to the Village on an as-needed basis when absence or conflict prevents the Village Code Enforcement Officer from performing his or her duties, as reasonably identified by the Village. The Village will provide appropriate space and supplies to the Town CEO when performing the Code Services as required herein. 2. Such Code Services include, without limitation, all of the services ordinarily performed by the Village Code Enforcement, including consultation with applicants regarding zoning, building, subdivision and other related applications, review of plans, inspections and oversight as appropriate and necessary, attendance at meetings, and issuance of permits, certificates of occupancy, notice of violation, summonses, stop work orders, appearance tickets, court appearances, and related documents. 3. Any authority heretofore conferred on the Village, pursuant to any applicable law, rule or regulation, is hereby conferred upon the Town and the Town CEO when providing Code Services. 4. The Town and the Town CEO shall follow their normal policies and procedures to the extent such policies do not conflict with the Village’s laws, rules and regulations, or any other applicable federal, state or local law, regulation or procedure. 5. The initial term of this Agreement shall be one calendar year from the date first set forth above. 6. The term of this Agreement may be extended upon the passage of an appropriate resolution by each party’s governing board.  7. This Agreement may be terminated by either party upon thirty (30) days prior written notice to the other. 8. The Village shall indemnify and hold the Town harmless, with respect to any and all notices, claims, demands, actions, proceedings, order, judgments, settlements, and/or payments including, but not limited to, reasonable attorneys’ fees, from any claims resulting from the performance of Code Services by the Town and the Town CEO within the scope of this Agreement. The Town shall be solely responsible for all claims, expenses and costs, including but not limited to reasonable attorneys’ fees, associated with acts and omissions of the Town and the Town CEO when they or it are acting solely on behalf of the Town. 9. This Agreement constitutes the entire understanding of both parties. No modification of any provision therefore shall be valid unless in writing and signed by each party. All notices hereunder shall be in writing, mailed first class, certified or registered mail to the address of the parties’ as set forth above, or to such other address as the receiving party may designate from time to time by written notice to the other. IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the day and year first written above. VILLAGE OF PORT DICKINSON TOWN OF DICKINSON By: By: Kevin Burke, Mayor Michael Marinaccio, Supervisor Village Water Consumption for : Nov-23 Read dates: Binghamton meter Fenton Large Fenton Small 11/30/2023 6223 37219363 7611642 10/31/2023 6223 37015117 7507758 Usage 0 204246 103884 Total cubic ft: 308130 __________________________________________________________________________________ Read dates: Town of Fenton Sewer Readings 11/30/2023 54023800 10/31/2023 53941800 Total 82000 cu. ft. __________________________________________________________________________________ Read dates: Wayne Ave. sewer station readings (hours): Pump1 Pump 2 Pump 3 11/30/2023 6957 20020 17966 10/31/2023 6931 19989 17942 Totals 26 31 24 Total hrs. 81  The Village of Port Dickinson Department of Police Scot McDonald, Chief of Police Police Department Monthly Report Report Month: November Police Commissioner: Trustee J. DeGennaro Report Year: 2023 Chief: Scot McDonald Report Date: 12/06/2023 Deputy Village Clerk: Corina M. Beames Total Complaints Received:92 (64) Med calls-3 MVA(PD)-5 Person annoying-2 DV-2 911 hang up-1 Domestic-3 Check welfare-6 Police information-3 Death investigation-1 PDFD-1 Building checks-3 Disturbance-1 Dispute-3 Assistance rendered-4 Civil matter-2 Larceny-1 Suspicious-4 Mental health-4 Miscellaneous-42*Includes Assist other agencies, Lockouts, Alarms, Alternate street Parking warnings and tickets., Animals, Traffic lights, Information, code enforcement, special details, vacant properties , and Etc. 491 mileage:1,232 492 mileage: 422  Report of the ALARMS RESPONSE TIMES CHIEF Fire 7 Avg Members Response (F) 2.17 Med Avg 2 November 2023 EMS 4 Avg Alarm to Response 6.00 0700-1500 5 Avg Alarm to Arrival 9.67 1500-2300 4 Total 11 Total Time in Service (hh:mm) 5:30 2300-0700 2 MUTUAL AID LOCATION DOLLAR LOSS/VALUE Given 5 Village of Port Dickinson 5 Fire Loss Received 1 Town of Dickinson 2 Property Engine 94 Town of Fenton 4 Saved No Tone Town of Chenango Town of Kirkwood City of Binghamton Othe Alarms r CASUALTIES YTD Fire Service Injured 0 Fire Service Death 0 Civilian Injured 0 Civilian Death 0 YT CODE DESCRIPTION CODE DESCRIPTION YTD D 111 Building Fire 1 3 440 Electrical/Wiring Problem 3 114 Chimney Fire 444 Power Line Down 131 Passenger Vehicle fire 4441 Phone/Cable Line Down 2 142 Brush Fire 3 445 Arcing electrical equipment 1 150 Outside Rubbish Fire 520 Water Problem, other 2 212 Overpressure Steam Boiler 550 Public Service Assistance 2 311 Medical Assist, Assist EMS 1 571 Standby/Moveup 3 Dispatched, Canceled 3001 EMS Incident, No Response 1 29 611 1 23 enroute Smoke Scare, Odor of 321 EMS Incident, Except MVA 3 14 651 4 Smoke False Call, False Alarm, 322 MVA w/ Injury 1 6 700 Other 323 Vehicle vs Ped Accident 714 False Alarm - Malicious Alarm Activation - 324 MVA w/out Injuries 735 2 Malfunction 350 Rescue/Extrication, other 1 745 Alarm Activation - Unintentional 2 23 355 Confined Space Rescue 746 CO Alarm Activation, No CO 1 4001 Tree down, no wires 1 800 Severe Weather, other 1 1 412 Gas Leak (NG or LPG) 1 3 813 Windstorm Assessment 4121 Gas Leak, no leak found 1 13 424 Carbon Monoxide Incident 3 TOTAL 11 2 Report of the Chief November 2023 Training Average Total Member SUMMARY Hours Man s Offered Present Hours November 4 3.67 12 YTD Totals 65 4.7 424 Non Department 35 Training YTD 45 TRAINING Training Total Member Hours Man s Wk Date Lesson Offered Present Hours 11/6/2023 Responding to Gas Emergencies 1 4 4 11/13/202 Monthly Meeting 0 3 11/20/202 Driver Training 2 1 2 3 11/27/202 Responding to Structure Fires 1 6 6 3