Budget and Finance Committee Meeting

City of Prosser CITY COUNCIL BUDGET AND FINANCE COMMITTEE AGENDA Council Chambers, 601 7th Street, Prosser WA 99350 Tuesday, May 12, 2020 @ 6:30 PM Page 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES a. Approve April 28, 2020 Meeting Minutes 2 Budget and Finance Committee Meeting - 28 Apr 2020 - Minutes - Pdf 4. ACCOUNTS PAYABLE a. Discuss Claim Checks For Period Ending May 12, 2020 3 - 10 Check Register 5.12.2020 5. PAYROLL a. Discuss April 2020 Payroll and Vacation Buy Outs 11 - 17 Payroll- April 2020 VBO April 2020 6. OTHER ITEMS 7. NEXT MEETINGS a. May 26, 2020 8. ADJOURNMENT Page 1 of 17  CITY OF PROSSER WASHINGTON 601 7TH STREET CITY COUNCIL CHAMBERS BUDGET AND FINANCE COMMITTEE MEETING TUESDAY, APRIL 28, 2020 Call to Order Council Member Becken called the meeting of the City of Prosser Budget and Finance Committee to order at 6:30 p.m. Roll Call Council Member Edwards, Council Member Siemens, Finance Director Yost were present. Minutes A motion was made by Council Member Edwards, seconded by Council Member Siemens to approve the April 7, 2020 meeting minutes. Motion carried unanimously. Accounts Payable The Committee reviewed and discussed the claim checks prepared for City Council approval. Questions included: - Background Check for City Administrator Position - Purchase at Sunnyside Ace True Value - I-82 Utility Exentsion Project - Transmission Repairs Other Items Finance Director Yost briefed the committee on the following items: - State Audit has begun for 2019 - Budget Amendment on the agenda for consideration - Utility Accounts and delinquent balances - Stimulus funds from the Federal Government Adjournment There being no further business before the Committee at this time, the Budget and Finance Committee Meeting was adjourned at 6:41 p.m. Committee Chair Finance Director Page 1 of 1 Page 2 of 17 Page 3 of 17 Page 4 of 17 Page 5 of 17 Page 6 of 17 Page 7 of 17 Page 8 of 17 Page 9 of 17 Page 10 of 17  EARNING ITEM SUMMARY City Of Prosser Time12:13:34 Date: 04/30/2020 MCAG #: 0205 04/01/2020 To: 04/30/2020 Page: 1 BUILDING Group Pay Item Date Hours Pay BUILDING Hourly 04/30/2020 148.50 3,804.57 Draw 150.00 Draw -150.00 Cell Phone Allow 56.75 Vac Used 37.00 947.94 TOTAL BUILDING 185.50 4,809.26 CLERK Group Pay Item Date Hours Pay CLERK Hourly 04/30/2020 122.50 2,653.35 Salary 173.33 7,087.67 Draw 2,098.00 Draw -2,098.00 Out of Class Pay 285.71 Cell Phone Allow 56.75 Sick Used 7.50 162.45 Vac Used 14.00 303.24 TOTAL CLERK 317.33 10,549.17 COUNCIL Group Pay Item Date Hours Pay COUNCIL Salary 04/30/2020 8.00 325.00 Salary 8.00 340.00 Salary 8.00 325.00 Salary 8.00 325.00 Salary 8.00 325.00 Salary 8.00 325.00 Salary 8.00 325.00 Salary 8.00 700.00 TOTAL COUNCIL 64.00 2,990.00 FINANCE Group Pay Item Date Hours Pay FINANCE Hourly 04/30/2020 169.00 3,660.54 Hourly 184.00 3,569.60 Hourly 139.50 1,997.64 Salary 157.33 6,710.33 Salary 157.33 8,434.75 Draw 1,000.00 Draw 1,190.00 Draw -1,000.00 Draw -1,190.00 Out of Class Pay 1,000.00 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Sick Used 8.00 114.56 Page 11 of 17  EARNING ITEM SUMMARY City Of Prosser Time12:13:34 Date: 04/30/2020 MCAG #: 0205 04/01/2020 To: 04/30/2020 Page: 2 FINANCE Group Pay Item Date Hours Pay Vac Used 11.00 238.26 Vac Used 16.00 Vac Used 16.00 TOTAL FINANCE 858.16 25,839.18 PLANNING Group Pay Item Date Hours Pay PLANNING Salary 04/30/2020 128.83 6,695.42 Out of Class Pay 857.14 Cell Phone Allow 56.75 Sick Used 14.00 Vac Used 30.50 TOTAL PLANNING 173.33 7,609.31 POLICE Group Pay Item Date Hours Pay POLICE Hourly 04/30/2020 80.00 1,603.20 Hourly 90.00 1,547.10 Hourly 184.00 4,640.48 Salary 173.33 6,987.08 Salary 125.33 5,981.42 Salary 173.33 5,427.00 Salary 161.33 6,274.42 Salary 168.33 9,448.25 Salary 173.33 6,274.42 Salary 149.33 6,987.08 Salary 170.83 6,274.42 Salary 173.33 6,274.42 Salary 161.33 6,274.42 Salary 133.33 6,274.42 Salary 149.33 6,274.42 Salary 125.33 6,274.42 Salary 161.33 6,274.42 Draw 1,000.00 Draw 1,840.00 Draw 1,500.00 Draw 2,156.27 Draw 1,805.00 Draw 2,156.00 Draw -1,000.00 Draw -1,840.00 Draw -1,500.00 Draw -2,156.27 Draw -1,805.00 Draw -2,156.00 Overtime 8.50 514.00 Page 12 of 17  EARNING ITEM SUMMARY City Of Prosser Time12:13:34 Date: 04/30/2020 MCAG #: 0205 04/01/2020 To: 04/30/2020 Page: 3 POLICE Group Pay Item Date Hours Pay Overtime 1.00 51.77 Overtime 4.50 272.12 Overtime 12.00 651.60 Overtime 3.50 190.05 Overtime 3.00 162.90 Evidence Pay 50.00 SRO Pay 300.00 BiLingual Pay 162.81 BiLingual Pay 188.23 Education Pay 188.23 Education Pay 139.74 Education Pay 188.23 Education Pay 188.23 Education Pay 188.23 FTO Pay 50.00 FTO Pay 50.00 FTO Pay 50.00 FTO Pay 50.00 Comp Used 4.00 Comp Earned 2.00 Comp Earned 4.00 Hol F Used 8.00 Military Used 36.00 Sick Used 8.50 Sick Used 4.00 Sick Used 48.00 Sick Used 12.00 Vac Used 31.50 Vac Used 8.00 Vac Used 5.00 Vac Used 24.00 Vac Used 2.50 Vac Used 12.00 Vac Used 24.00 TOTAL POLICE 2,819.12 102,727.53 PUBLIC WORKS Group Pay Item Date Hours Pay PUBLIC WORKS Hourly 04/30/2020 140.00 3,577.00 Hourly 158.00 4,728.94 Hourly 168.00 3,175.20 Hourly 166.00 4,968.38 Hourly 164.00 5,740.00 Hourly 174.00 3,975.90 Hourly 180.00 6,116.40 Hourly 139.25 3,688.73 Page 13 of 17  EARNING ITEM SUMMARY City Of Prosser Time12:13:34 Date: 04/30/2020 MCAG #: 0205 04/01/2020 To: 04/30/2020 Page: 4 PUBLIC WORKS Group Pay Item Date Hours Pay Hourly 142.00 4,825.16 Hourly 184.00 4,375.52 Hourly 84.00 2,278.92 Hourly 50.00 1,496.50 Hourly 160.00 3,537.60 Hourly 130.00 3,554.20 Hourly 171.00 5,118.03 Hourly 166.50 5,657.67 Hourly 160.00 4,788.80 Hourly 188.00 5,626.84 Salary 173.33 7,833.83 Draw 1,368.00 Draw 600.00 Draw 500.00 Draw 700.00 Draw 800.00 Draw 1,500.00 Draw -1,368.00 Draw -600.00 Draw -500.00 Draw -700.00 Draw -800.00 Draw -1,500.00 Hourly Alt 50.00 1,189.00 Overtime 4.00 153.32 Overtime 17.50 599.90 Overtime 4.00 158.96 Overtime 8.00 325.60 Overtime 8.00 328.08 Overtime 2.00 89.80 Overtime 8.50 433.25 Overtime 7.00 314.30 Overtime 1.50 67.35 Overtime Alt 4.00 142.68 Shift Pay 590.00 Shift Pay 220.00 Shift Pay 250.00 Shift Pay 250.00 Shift Pay 250.00 Shift Pay 250.00 Shift Pay 60.00 Shift Pay 500.00 Shift Pay 250.00 Shift Pay 90.00 Shift Pay 250.00 Shift Pay 200.00 Page 14 of 17  EARNING ITEM SUMMARY City Of Prosser Time12:13:34 Date: 04/30/2020 MCAG #: 0205 04/01/2020 To: 04/30/2020 Page: 5 PUBLIC WORKS Group Pay Item Date Hours Pay Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Cell Phone Allow 56.75 Bereavement 8.00 151.20 Bereavement 10.00 299.30 COVID19 1-3 40.00 1,059.60 COVID19 1-3 80.00 2,170.40 BiLingual Pay 50.00 Sick Used 8.00 151.20 Sick Used 13.00 455.00 Sick Used 16.00 365.60 Sick Used 20.00 679.60 Sick Used 3.00 71.34 Sick Used 26.00 705.38 Sick Used 109.50 3,277.34 Sick Used 10.00 221.10 Sick Used 30.00 820.20 Sick Used 19.00 568.67 Sick Used 20.00 598.60 Sick Used 2.00 59.86 Vac Used 22.00 658.46 Vac Used 14.00 419.02 Vac Used 3.00 105.00 Vac Used 18.00 611.64 Vac Used 3.00 71.34 Vac Used 20.50 613.57 Vac Used 10.00 221.10 Vac Used 30.00 820.20 Vac Used 13.50 458.73 TOTAL PUBLIC WORKS 3,561.08 108,787.56 Page 15 of 17  EARNING ITEM SUMMARY City Of Prosser Time12:13:34 Date: 04/30/2020 MCAG #: 0205 04/01/2020 To: 04/30/2020 Page: 6 RECREATION Group Pay Item Date Hours Pay RECREATION Salary 04/30/2020 146.33 5,254.75 Cell Phone Allow 56.75 BiLingual Pay 25.00 Sick Used 8.00 Vac Used 19.00 TOTAL RECREATION 173.33 5,336.50 TOTAL 8,151.85 268,648.51 Page 16 of 17  VACATION BUY OUT DETAIL City Of Prosser Time 12:18 p.m. Date:04/30/2020 MCAG #: 0205 04/01/2020 To: 04/30/2020 Page: 1 TOTAL Page 17 of 17