Budget and Finance Committee Meeting

City of Prosser CITY COUNCIL BUDGET AND FINANCE COMMITTEE AGENDA Council Chambers, 1002 Dudley Avenue, Prosser WA 99350 Tuesday, April 11, 2023 @ 6:30 PM Page 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES a. Approve March 28, 2023 Meeting Minutes 2 Budget and Finance Committee Meeting - 28 Mar 2023 - Minutes - Pdf 4. ACCOUNTS PAYABLE a. Discuss Claim Checks For the Period Ending April 11, 2023 3 - 35 Check Register 4.11.23 US Bank CC Mar 2023 5. PAYROLL a. Discuss Payroll Checks For the Period Ending March 31, 2023 36 - 42 Payroll 3.31.23 VBO 3.31.23 6. OTHER ITEMS a. Donation Log 43 Donation Log 7. NEXT MEETINGS a. April 25, 2023 8. ADJOURNMENT Page 1 of 43  CITY OF PROSSER WASHINGTON 1002 DUDLEY AVENUE CITY COUNCIL CHAMBERS BUDGET AND FINANCE COMMITTEE MEETING TUESDAY, MARCH 28, 2023 Call to Order Council Member Becken called the meeting of the City of Prosser Budget and Finance Committee to order at 6:30 p.m. Roll Call Council Member Everett, Council Member Elder, Finance Director Yost, and City Administrator Glover were present. Minutes A motion was made by Council Member Elder, seconded by Council Member Everett to approve the March 14, 2023 meeting minutes. Motion carried unanimously. Accounts Payable The Committee reviewed and discussed the claim checks prepared for City Council approval. Questions included: - Purchase of Police Vehicles - Traffic Sign Replacements Payroll The Committee reviewed and discussed the mid month advances issued March 15, 2023. Other Items Finance Director Yost reported that staff are currently finalizing the 2022 Annual Report and will attend training later in the week to confirm the schedules are ready for submittal. Department members have also reviewed the established Standard Operating Procedures (SOPs) and have prepared those updates. In April, staff will review and audit Internal Control Policies and report on those findings. Finally, Finance Director Yost provided an update on the status of the police vehicles which were damaged in November and December. Adjournment There being no further business before the Committee at this time, the Budget and Finance Committee Meeting was adjourned at 6:39 p.m. Committee Chair Finance Director Page 1 of 1 Page 2 of 43 Page 3 of 43 Page 4 of 43 Page 5 of 43 Page 6 of 43 Page 7 of 43 Page 8 of 43 Page 9 of 43 Page 10 of 43 Page 11 of 43 Page 12 of 43 Page 13 of 43 Page 14 of 43 Page 15 of 43 Page 16 of 43 Page 17 of 43 Page 18 of 43 Page 19 of 43 Page 20 of 43 Page 21 of 43 Page 22 of 43 Page 23 of 43 Page 24 of 43 Page 25 of 43 Page 26 of 43 Page 27 of 43 Page 28 of 43 Page 29 of 43 Page 30 of 43 Page 31 of 43 Page 32 of 43 Page 33 of 43 Page 34 of 43 Page 35 of 43  EARNING ITEM SUMMARY City Of Prosser Time 10:14:45 Date: 03/29/2023 03/31/2023 To: 03/31/2023 Page: 1 ADMIN Group Pay Item Date Hours Pay ADMIN Salary 03/31/2023 165.33 9,423.44 Cell Phone Allowa 62.61 Car Allowance 250.00 Sick Used 8.00 TOTAL ADMIN 173.33 9,736.05 BUILDING Group Pay Item Date Hours Pay BUILDING Hourly 03/31/2023 144.50 4,706.37 Hourly 159.00 4,355.02 Draw -150.00 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 FIre Code Pay 500.00 Vac Used 15.50 504.84 Vac Used 1.00 27.39 TOTAL BUILDING 320.00 10,068.84 CLERK Group Pay Item Date Hours Pay CLERK Hourly 03/31/2023 128.00 3,334.40 Salary 160.33 7,819.38 Draw -2,098.00 Cell Phone Allowa 62.61 Sick Used 13.00 TOTAL CLERK 301.33 9,118.39 COUNCIL Group Pay Item Date Hours Pay COUNCIL Salary 03/31/2023 8.00 345.00 Salary 8.00 360.00 Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 345.00 Salary 8.00 743.00 TOTAL COUNCIL 64.00 3,173.00 FINANCE Group Pay Item Date Hours Pay FINANCE Hourly 03/31/2023 103.50 2,696.18 Hourly 156.25 3,121.88 Hourly 125.00 2,630.00 Salary 163.33 7,403.01 Salary 173.33 9,875.15 Page 36 of 43  EARNING ITEM SUMMARY City Of Prosser Time 10:14:45 Date: 03/29/2023 03/31/2023 To: 03/31/2023 Page: 2 FINANCE Group Pay Item Date Hours Pay Draw -1,000.00 Draw -1,315.00 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Bereavement 10.00 260.50 Bereavement 8.00 168.32 Hol F Used 8.00 208.40 Sick Used 33.00 859.65 Sick Used 3.75 74.93 Sick Used 11.00 231.44 Sick Used 10.00 Vac Used 5.50 143.28 Vac Used 16.00 336.64 TOTAL FINANCE 826.66 25,819.60 PLANNING Group Pay Item Date Hours Pay PLANNING Salary 03/31/2023 145.83 8,093.41 Cell Phone Allowa 62.61 Vac Used 27.50 TOTAL PLANNING 173.33 8,156.02 POLICE Group Pay Item Date Hours Pay POLICE Hourly 03/31/2023 65.00 1,326.65 Hourly 140.00 3,997.00 Hourly 160.00 3,619.20 Salary 173.33 8,088.40 Salary 149.33 7,263.43 Salary 149.33 6,282.39 Salary 173.33 5,984.38 Salary 104.04 5,886.36 Salary 161.33 8,088.40 Salary 149.33 7,263.43 Salary 131.33 6,924.25 Salary 161.77 5,150.10 Salary 137.33 7,263.43 Salary 173.33 7,263.43 Salary 173.33 5,984.38 Draw -1,000.00 Draw -1,840.00 Draw -2,000.00 Draw -1,700.00 Draw -2,156.27 Draw -2,156.00 Draw -1,500.00 Page 37 of 43  EARNING ITEM SUMMARY City Of Prosser Time 10:14:45 Date: 03/29/2023 03/31/2023 To: 03/31/2023 Page: 3 POLICE Group Pay Item Date Hours Pay Out of Class Pay 191.56 Out of Class Pay 223.49 Out of Class Pay O 8.30 Out of Class Pay O 116.06 Overtime 3.00 209.97 Overtime 9.00 565.65 Overtime 22.00 1,195.92 Overtime 11.00 569.80 Overtime 17.50 1,224.83 Overtime 0.75 25.45 Overtime 12.00 754.20 Overtime 14.00 839.02 Overtime 27.00 1,696.95 Overtime 22.00 1,382.70 Overtime 1.00 51.80 Cell Phone Allowa 62.61 Evidence Pay 50.00 PD Training 50.00 Bereavement 24.00 BiLingual Pay 50.00 BiLingual Pay 217.90 BiLingual Pay 50.00 Education Pay 50.00 Education Pay 50.00 Education Pay 161.77 Education Pay 217.90 FTO Pay 50.00 FTO Pay 50.00 Comp Earned 2.00 Comp Earned 20.50 Comp Earned 4.00 Military Used 36.00 Sick Used 12.00 Sick Used 12.00 Sick Used 30.00 Vac Used 24.00 Vac Used 20.00 571.00 Vac Used 12.00 Vac Used 12.00 Vac Buy Out 72.08 1,471.15 TOTAL POLICE 2,621.94 90,190.99 PUBLIC WORKS Group Pay Item Date Hours Pay PUBLIC WORKS Hourly 03/31/2023 157.00 3,811.96 Hourly 136.00 4,468.96 Page 38 of 43  EARNING ITEM SUMMARY City Of Prosser Time 10:14:45 Date: 03/29/2023 03/31/2023 To: 03/31/2023 Page: 4 PUBLIC WORKS Group Pay Item Date Hours Pay Hourly 160.00 3,894.40 Hourly 104.00 4,117.36 Hourly 153.50 5,025.59 Hourly 155.00 5,956.65 Hourly 144.00 3,720.96 Hourly 128.00 3,959.04 Hourly 142.50 4,682.55 Hourly 157.00 4,713.14 Hourly 160.00 3,220.81 Hourly 160.00 4,803.20 Hourly 148.00 4,863.28 Hourly 149.50 5,745.29 Hourly 142.00 4,666.12 Hourly 160.00 6,148.80 Hourly 140.00 3,399.20 Salary 173.33 8,909.82 Draw -600.00 Draw -700.00 Draw -800.00 Draw -1,500.00 Out of Class Pay 50.00 150.00 Out of Class Pay O 6.00 27.00 Overtime 8.00 392.88 Overtime 13.00 603.20 Overtime 14.00 690.06 Overtime 3.00 135.09 Overtime 10.00 450.30 Overtime 2.00 98.58 Overtime 10.50 605.33 Overtime 6.00 295.74 Shift Pay 190.00 Shift Pay 250.00 Shift Pay 250.00 Shift Pay 250.00 Shift Pay 650.00 Shift Pay 190.00 Shift Pay 350.00 Shift Pay 250.00 Shift Pay 310.00 Shift Pay 250.00 Shift Pay 60.00 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Page 39 of 43  EARNING ITEM SUMMARY City Of Prosser Time 10:14:45 Date: 03/29/2023 03/31/2023 To: 03/31/2023 Page: 5 PUBLIC WORKS Group Pay Item Date Hours Pay Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 BiLingual Pay 50.00 BiLingual Pay 50.00 Sick Used 2.00 48.56 Sick Used 4.00 131.44 Sick Used 16.00 633.44 Sick Used 5.00 192.15 Sick Used 16.00 413.44 Sick Used 32.00 989.76 Sick Used 5.50 180.73 Sick Used 3.00 90.06 Sick Used 10.00 328.60 Sick Used 0.50 19.22 Sick Used 3.00 98.58 Sick Used 10.00 242.80 Vac Used 1.00 24.28 Vac Used 20.00 657.20 Vac Used 40.00 1,583.60 Vac Used 6.50 212.81 Vac Used 12.00 394.32 Vac Used 2.00 65.72 Vac Used 10.00 384.30 Vac Used 15.00 492.90 Vac Used 10.00 242.80 TOTAL PUBLIC WORKS 3,015.83 97,609.00 RECREATION Group Pay Item Date Hours Pay RECREATION Hourly 03/31/2023 24.00 378.00 Salary 120.08 6,161.33 Cell Phone Allowa 62.61 Cell Phone Allowa 62.61 BiLingual Pay 25.00 Sick Used 29.25 Page 40 of 43  EARNING ITEM SUMMARY City Of Prosser Time 10:14:45 Date: 03/29/2023 03/31/2023 To: 03/31/2023 Page: 6 RECREATION Group Pay Item Date Hours Pay Sick Used 10.00 157.50 Vac Used 24.00 TOTAL RECREATION 207.33 6,847.05 TOTAL 7,703.75 260,718.94 Page 41 of 43  EARNING ITEM SUMMARY City Of Prosser Time 10:15:21 Date: 03/29/2023 03/31/2023 To: 03/31/2023 Page: 1 POLICE Group Pay Item Date Hours Pay POLICE Vac Buy Out 03/31/2023 72.08 1,471.15 TOTAL POLICE 72.08 1,471.15 TOTAL 72.08 1,471.15 Page 42 of 43 Page 43 of 43