Budget and Finance Committee Meeting

City of Prosser CITY COUNCIL BUDGET AND FINANCE COMMITTEE AGENDA Council Chambers, 1002 Dudley Avenue, Prosser WA 99350 Tuesday, April 8, 2025 @ 6:30 PM Page 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES a. Approve March 25, 2025 Meeting Minutes 2 Budget and Finance Committee Meeting - 25 Mar 2025 - Minutes - Pdf 4. ACCOUNTS PAYABLE a. Discuss Claim Checks For the Period Ending April 8, 2025 3 - 57 Check Register 4.8.25 US Bank CC Mar 2025 5. PAYROLL a. Discuss Payroll Checks For the Period Ending March 31, 2025 58 - 64 Payroll 3.31.25 VBO March 2025 6. OTHER ITEMS 7. NEXT MEETINGS a. April 22, 2025 8. ADJOURNMENT Page 1 of 64  CITY OF PROSSER WASHINGTON 1002 DUDLEY AVENUE CITY COUNCIL CHAMBERS BUDGET AND FINANCE COMMITTEE MEETING TUESDAY, MARCH 25, 2025 Call to Order Council Member Becken called the meeting of the City of Prosser Budget and Finance Committee to order at 6:30 p.m. Roll Call Council Member Cortes, Council Member Kellogg, and Finance Director Yost were present. Council Member Kellogg arrived at 6:33 p.m. Minutes A motion was made by Council Member Cortes, seconded by Council Member Becken to approve the March 11, 2025 meeting minutes. Motion carried unanimously. Accounts Payable The Committee reviewed and discussed the claim checks prepared for approval. Questions Included: - Purchase of suggestion boxes to be used as survey boxes - 2025 property assessments to Benton County - Recreation program cost recovery Payroll The Committee reviewed and discussed the payroll checks issued March 14, 2025. Other Items Finance Director Yost provided an update on the preparation of the 2024 Annual Financial Report and the status of the UKG Ready payroll system implementation. Adjournment There being no further business before the Committee at this time, the Budget and Finance Committee Meeting was adjourned at 6:37 p.m. Committee Chair Finance Director Page 1 of 1 Page 2 of 64 Page 3 of 64 Page 4 of 64 Page 5 of 64 Page 6 of 64 Page 7 of 64 Page 8 of 64 Page 9 of 64 Page 10 of 64 Page 11 of 64 Page 12 of 64 Page 13 of 64 Page 14 of 64 Page 15 of 64 Page 16 of 64 Page 17 of 64 Page 18 of 64 Page 19 of 64 Page 20 of 64 Page 21 of 64 Page 22 of 64 Page 23 of 64 Page 24 of 64 Page 25 of 64 Page 26 of 64 Page 27 of 64 Page 28 of 64 Page 29 of 64 Page 30 of 64 Page 31 of 64 Page 32 of 64 Page 33 of 64 Page 34 of 64 Page 35 of 64 Page 36 of 64 Page 37 of 64 Page 38 of 64 Page 39 of 64 Page 40 of 64 Page 41 of 64 Page 42 of 64 Page 43 of 64 Page 44 of 64 Page 45 of 64 Page 46 of 64 Page 47 of 64 Page 48 of 64 Page 49 of 64 Page 50 of 64 Page 51 of 64 Page 52 of 64 Page 53 of 64 Page 54 of 64 Page 55 of 64 Page 56 of 64 Page 57 of 64  EARNING ITEM SUMMARY City Of Prosser Time 15:11:04 Date: 04/01/2025 03/31/2025 To: 03/31/2025 Page: 1 BUILDING Group Pay Item Distribution Date Hours Pay BUILDING Hourly Building Inspect 03/31/2025 151.25 5,408.80 Hourly Building Inspect 160.00 3,707.20 Salary Building Inspect 146.33 6,699.40 Draw Building Inspect -1,170.00 Hourly Alt Building Inspect 1,401.98 Hourly Alt Building Inspect 119.60 Overtime Building Inspect OT 4.00 195.68 Overtime Building Inspect OT 34.25 1,190.53 Cell Phone AllowaBuilding Inspect 65.91 Cell Phone AllowaBuilding Inspect 65.91 BiLingual Pay Building Inspect 50.00 Education Pay Building Inspect 50.00 Uniform Building Inspect 650.00 Sick Used Building Inspect 19.00 Sick Used Building Inspect 9.50 309.80 Vac Used Building Inspect 8.00 Vac Used Building Inspect 1.25 40.76 TOTAL BUILDING 533.58 18,785.57 CLERK Group Pay Item Distribution Date Hours Pay CLERK Hourly City Clerk 03/31/2025 150.50 4,537.58 Salary City Clerk 173.33 8,230.87 Deputy City Adm City Administrator 1,218.20 Draw City Clerk -2,098.00 Cell Phone AllowaCity Clerk 65.91 Sick Used City Clerk 4.50 135.68 Vac Used City Clerk 5.00 150.75 TOTAL CLERK 333.33 12,240.99 COUNCIL Group Pay Item Distribution Date Hours Pay COUNCIL Salary Mayor and Council 03/31/2025 8.00 369.41 Salary Mayor and Council 8.00 384.41 Salary Mayor and Council 8.00 369.41 Salary Mayor and Council 8.00 369.41 Salary Mayor and Council 8.00 369.41 Salary Mayor and Council 8.00 369.41 Salary Mayor and Council 8.00 369.41 Salary Mayor and Council 8.00 2,500.00 TOTAL COUNCIL 64.00 5,100.87 FINANCE Group Pay Item Distribution Date Hours Pay FINANCE Hourly UB/AP 03/31/2025 130.00 3,919.50 Page 58 of 64  EARNING ITEM SUMMARY City Of Prosser Time 15:11:04 Date: 04/01/2025 03/31/2025 To: 03/31/2025 Page: 2 FINANCE Group Pay Item Distribution Date Hours Pay Hourly Finance 136.00 3,232.72 Hourly Finance 160.00 3,984.00 Salary Finance 173.33 7,792.96 Salary Finance 173.33 10,602.88 Draw UB/AP -1,000.00 Draw Finance -1,315.00 Cell Phone AllowaFinance 65.91 Cell Phone AllowaFinance 65.91 Education Pay Finance 50.00 Sick Used Finance 24.00 570.48 Vac Used UB/AP 22.00 663.30 TOTAL FINANCE 818.66 28,632.66 POLICE Group Pay Item Distribution Date Hours Pay POLICE Hourly Police 03/31/2025 24.00 720.00 Hourly Police 107.50 2,517.65 Hourly Police 109.25 3,395.49 Salary Police 173.33 7,855.30 Salary Police 173.33 7,127.89 Salary Police 161.33 6,473.59 Salary Police 173.33 7,489.72 Salary Police 160.83 7,127.89 Salary Police 173.33 6,168.00 Salary Police 173.33 7,489.72 Salary Police 112.33 10,537.20 Salary Police 161.33 8,247.13 Salary Police 173.33 7,855.30 Salary Police 173.33 6,794.18 Salary Police 173.33 7,855.30 Salary Police 113.33 8,247.13 Draw Police -1,000.00 Draw Police -2,056.12 Draw Police -1,840.00 Draw Police -2,077.00 Draw PSST -1,700.00 Draw Police -2,156.27 Draw Police -2,156.00 Hourly Alt Police 728.08 Hourly Alt Police 603.99 Hourly Alt Police 565.43 Hourly Alt Police 627.43 Hourly Alt Police 590.96 Hourly Alt Police 507.74 Page 59 of 64  EARNING ITEM SUMMARY City Of Prosser Time 15:11:04 Date: 04/01/2025 03/31/2025 To: 03/31/2025 Page: 3 POLICE Group Pay Item Distribution Date Hours Pay Hourly Alt Police 621.65 Hourly Alt Police 751.99 Hourly Alt Police 626.88 Hourly Alt Police 557.87 Hourly Alt Police 626.88 Hourly Alt Police 685.52 Overtime Police OT 17.50 1,189.65 Overtime Police OT 2.00 123.36 Overtime Police OT 7.25 469.95 Overtime Police OT 4.00 246.72 Overtime Police OT 2.50 162.05 Overtime Police OT 10.00 713.70 Overtime Police OT 9.50 678.02 Detective Pay Police 300.00 PD Training Police 50.00 BiLingual Pay Police 235.66 BiLingual Pay PSST 203.83 Education Pay Police 149.79 Education Pay Police 185.04 Education Pay Police 50.00 Education Pay Police 25.00 Education Pay Police 247.41 FTO Pay Police 50.00 FTO Pay Police 50.00 FTO Pay Police 50.00 Comp Used PSST 12.00 Comp Used Police 2.50 Hol F Used Police 8.00 187.36 Sick Used Police 10.00 Sick Used Police 10.00 234.20 Sick Used Police 25.00 Sick Used Police 34.00 1,056.72 Sick Used Police 12.00 Sick Used Police 48.00 Vac Used Police 35.50 831.41 Vac Used Police 36.00 Vac Used Police 16.75 520.59 Vac Used Police 12.00 TOTAL POLICE 2,651.04 108,420.98 PUBLIC WORKS Group Pay Item Distribution Date Hours Pay PUBLIC WORKS Hourly Sewer 03/31/2025 160.00 5,403.20 Hourly Varies 142.00 4,911.78 Page 60 of 64  EARNING ITEM SUMMARY City Of Prosser Time 15:11:04 Date: 04/01/2025 03/31/2025 To: 03/31/2025 Page: 4 PUBLIC WORKS Group Pay Item Distribution Date Hours Pay Hourly Varies 158.00 4,047.96 Hourly Sewer 130.00 5,418.40 Hourly Water 138.00 4,831.38 Hourly Parks 148.00 6,168.64 Hourly Water 160.00 4,224.00 Hourly Varies 139.00 4,587.00 Hourly Sewer 146.00 5,558.22 Hourly Water 149.00 5,153.91 Hourly Sewer 160.00 4,931.20 Hourly Sewer 160.00 5,742.40 Hourly Varies 156.00 3,514.68 Hourly Water 154.50 4,125.15 Hourly Water 153.00 6,188.85 Hourly Streets 159.00 6,627.12 Hourly Sewer 150.00 5,065.50 Salary Groom 165.33 9,378.56 Draw Street/Parks -600.00 Draw Street/Parks -1,294.00 Draw Sewer -1,200.00 Draw Stewart -1,500.00 Hourly Alt Sewer 592.95 Hourly Alt Street/Parks 284.50 Hourly Alt Street/Parks 411.20 Hourly Alt Water 668.74 Hourly Alt Parks 571.58 Hourly Alt Water 394.74 Hourly Alt Street/Parks 643.33 Hourly Alt Sewer 310.65 Hourly Alt Water 534.87 Hourly Alt Sewer 182.28 Hourly Alt Sewer 584.04 Hourly Alt UTA 325.28 Hourly Alt Water 710.00 Hourly Alt Water 589.06 Hourly Alt Streets 598.87 Overtime Sewer OT 9.00 455.94 Overtime Street/Parks OT 2.00 73.02 Overtime Sewer OT 12.00 750.24 Overtime Water 4.00 158.40 Overtime Street/Parks OT 2.00 99.00 Overtime Sewer OT 4.00 228.44 Overtime Water OT 4.00 207.56 Overtime Sewer OT 2.00 107.68 Overtime Water 6.00 219.06 Page 61 of 64  EARNING ITEM SUMMARY City Of Prosser Time 15:11:04 Date: 04/01/2025 03/31/2025 To: 03/31/2025 Page: 5 PUBLIC WORKS Group Pay Item Distribution Date Hours Pay Overtime Stewart OT 6.00 364.08 Overtime Sewer OT 8.00 405.28 Shift Pay Sewer 285.00 Shift Pay Street/Parks 70.00 Shift Pay Street/Parks 285.00 Shift Pay Sewer 285.00 Shift Pay Water 70.00 Shift Pay Street/Parks 285.00 Shift Pay Water 285.00 Shift Pay Street/Parks 285.00 Shift Pay Sewer 250.00 Shift Pay Water 215.00 Shift Pay Water 285.00 Shift Pay Stewart 285.00 Shift Pay Street/Parks 215.00 Shift Pay Sewer 285.00 Cell Phone AllowaSewer 65.91 Cell Phone AllowaStreet/Parks 65.91 Cell Phone AllowaStreet/Parks 65.91 Cell Phone AllowaSewer 65.91 Cell Phone AllowaWater 65.91 Cell Phone AllowaParks 65.91 Cell Phone AllowaWater 65.91 Cell Phone AllowaGroom 65.91 Cell Phone AllowaStreet/Parks 65.91 Cell Phone AllowaSewer 65.91 Cell Phone AllowaWater 65.91 Cell Phone AllowaSewer 65.91 Cell Phone AllowaSewer 65.91 Cell Phone AllowaUTA 65.91 Cell Phone AllowaWater 65.91 Cell Phone AllowaStewart 65.91 Cell Phone AllowaStreets 65.91 Cell Phone AllowaSewer 65.91 Bereavement Sewer 10.00 416.80 Travel Reimburse Street/Parks 20.00 Travel Reimburse Water 60.00 Travel Reimburse Water 60.00 Sick Used Street/Parks 2.00 51.24 Sick Used Water 6.00 210.06 Sick Used Street/Parks 20.00 660.00 Sick Used Water 1.00 34.59 Sick Used UTA 4.00 90.12 Sick Used Streets 1.00 41.68 Page 62 of 64  EARNING ITEM SUMMARY City Of Prosser Time 15:11:04 Date: 04/01/2025 03/31/2025 To: 03/31/2025 Page: 6 PUBLIC WORKS Group Pay Item Distribution Date Hours Pay Sick Used Sewer 10.00 337.70 Vac Used Street/Parks 18.00 622.62 Vac Used Sewer 20.00 833.60 Vac Used Water 16.00 560.16 Vac Used Parks 12.00 500.16 Vac Used Groom 8.00 Vac Used Street/Parks 1.00 33.00 Vac Used Sewer 14.00 532.98 Vac Used Water 10.00 345.90 Vac Used Water 13.50 328.59 Vac Used Stewart 17.00 687.65 TOTAL PUBLIC WORKS 2,970.33 112,752.97 RECREATION Group Pay Item Distribution Date Hours Pay RECREATION Salary Recreation 03/31/2025 171.83 6,674.64 Cell Phone AllowaRecreation 65.91 BiLingual Pay Recreation 25.00 Sick Used Recreation 1.50 TOTAL RECREATION 173.33 6,765.55 TOTAL 7,544.27 292,699.59 Page 63 of 64  VACATION BUY OUT DETAIL Time 03:14 p.m. Date: 4/01/2025 City Of Prosser 3/01/2025 To: 3/31/2025 Page: 1 MCAG #: 0205 TOTAL Page 64 of 64