Budget and Finance Committee Meeting

City of Prosser CITY COUNCIL BUDGET AND FINANCE COMMITTEE AGENDA Council Chambers, 1002 Dudley Avenue, Prosser WA 99350 Tuesday, August 12, 2025 @ 6:30 PM Page 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES a. Approve July 22, 2025 Meeting Minutes 2 Budget and Finance Committee Meeting - 22 Jul 2025 - Minutes - Pdf 4. ACCOUNTS PAYABLE a. Discuss Claim Checks For the Period Ending August 12, 2025 3 - 68 Check Register 8.12.25 US Bank CC July 2025 5. PAYROLL a. Discuss Payroll Checks For the Period Ending July 31, 2025 69 - 75 Payroll 7.31.25 VBO 7.31.25 6. OTHER ITEMS 7. NEXT MEETINGS a. August 26, 2025 8. ADJOURNMENT Page 1 of 75  CITY OF PROSSER WASHINGTON 1002 DUDLEY AVENUE CITY COUNCIL CHAMBERS BUDGET AND FINANCE COMMITTEE MEETING TUESDAY, JULY 22, 2025 Call to Order Council Member Becken called the meeting of the City of Prosser Budget and Finance Committee to order at 6:30 p.m. Roll Call Council Member Cortes, Council Member Kellogg, and Finance Director Yost were present. Minutes A motion was made by Council Member Kellogg, seconded by Council Member Cortes to approve the July 8, 2025 meeting minutes. Motion carried unanimously. Accounts Payable The Committee reviewed and discussed the claim checks prepared for approval. Questions Included: - Building Permit Refund for overpayment - Excise Tax Reporting - HLA Engineering support and projects - SECOMM dispatch services Payroll The Committee reviewed and discussed the payroll checks issued July 15, 2025. Other Items Finance Director Yost provided an update related to the ongoing audit. Currently the financial statement and federal single audit are near complete and will likely come with a recommendation to include some additional wording in the Purchasing Policy and additionally it was noted that while entering the Schedule 09, list of liabilities, a line of information was inadvertently skipped. When it was noted by auditor, staff immediately made the correction and have taken steps to avoid reoccurrence. The reporting level of these issues is yet to be determined. Adjournment There being no further business before the Committee at this time, the Budget and Finance Committee Meeting was adjourned at 6:40 p.m. Committee Chair Finance Director Page 1 of 1 Page 2 of 75 Page 3 of 75 Page 4 of 75 Page 5 of 75 Page 6 of 75 Page 7 of 75 Page 8 of 75 Page 9 of 75 Page 10 of 75 Page 11 of 75 Page 12 of 75 Page 13 of 75 Page 14 of 75 Page 15 of 75 Page 16 of 75 Page 17 of 75 Page 18 of 75 Page 19 of 75 Page 20 of 75 Page 21 of 75 Page 22 of 75 Page 23 of 75 Page 24 of 75 Page 25 of 75 Page 26 of 75 Page 27 of 75 Page 28 of 75 Page 29 of 75 Page 30 of 75 Page 31 of 75 Page 32 of 75 Page 33 of 75 Page 34 of 75 Page 35 of 75 Page 36 of 75 Page 37 of 75 Page 38 of 75 Page 39 of 75 Page 40 of 75 Page 41 of 75 Page 42 of 75 Page 43 of 75 Page 44 of 75 Page 45 of 75 Page 46 of 75 Page 47 of 75 Page 48 of 75 Page 49 of 75 Page 50 of 75 Page 51 of 75 Page 52 of 75 Page 53 of 75 Page 54 of 75 Page 55 of 75 Page 56 of 75 Page 57 of 75 Page 58 of 75 Page 59 of 75 Page 60 of 75 Page 61 of 75 Page 62 of 75 Page 63 of 75 Page 64 of 75 Page 65 of 75 Page 66 of 75 Page 67 of 75 Page 68 of 75  City of Prosser (Default) Earning/Deduction/Tax Listing (Summary) Pay Date: 07/31/2025 1002 Dudley Ave Payroll: Monthly Regular 07/31/2025 Prosser, WA 99350 Budget and Finance Report Pay Period: 06/25/2025-07/24/2025 United States 91-6001268 PST Record Department Full Path: Building Dept E/D/T Name Record Amount Additional Certification $17.50 Bilingual Pay $50.00 Cellular Allowance $112.05 Education Pay $50.00 Holiday $682.33 Holiday Worked 1.5 -old $134.12 Regular $7,811.70 Salary $4,312.74 Sick $519.83 Vacation $2,751.65 Subtotal ( PST Record Department Full Path: Building Dept ) $16,441.92 PST Record Department Full Path: City Administrator E/D/T Name Record Amount Deputy City Admin $1,218.20 Subtotal ( PST Record Department Full Path: City Administrator ) $1,218.20 PST Record Department Full Path: Clerks Dept E/D/T Name Record Amount Holiday $241.20 Cellular Allowance $65.91 Vacation $817.07 Sick $1,017.56 Salary $7,850.98 Regular $2,788.88 Subtotal ( PST Record Department Full Path: Clerks Dept ) $12,781.60 PST Record Department Full Path: Council E/D/T Name Record Amount Salary $2,500.00 Council $2,600.87 Subtotal ( PST Record Department Full Path: Council ) $5,100.87 PST Record Department Full Path: Custodial Dept E/D/T Name Record Amount Cellular Allowance $23.13 Overtime 1.5 $67.59 Page 69 of 75 Grouped By: PST Record Department Full Path Kronos SaaShr, Inc. Generated: 07/29/2025 02:49p Sorted By: PST Record Department Full Path Ascending Generated By: Elia N. Tzib Filtered By: Pay Dates: Specific Payroll: Monthly Regular 07/31/2025; Employee Filter: All Employees; Record Amount Page 1 of 6  City of Prosser (Default) Earning/Deduction/Tax Listing (Summary) Pay Date: 07/31/2025 1002 Dudley Ave Payroll: Monthly Regular 07/31/2025 Prosser, WA 99350 Budget and Finance Report Pay Period: 06/25/2025-07/24/2025 United States 91-6001268 PST Record Department Full Path: Custodial Dept E/D/T Name Record Amount Regular $2,061.50 Sick $63.27 Subtotal ( PST Record Department Full Path: Custodial Dept ) $2,215.49 PST Record Department Full Path: Finance Dept E/D/T Name Record Amount Sick $1,025.36 Salary $16,877.60 Vacation $1,489.90 Regular $10,995.12 Holiday $1,479.60 Bereavement $190.16 Bilingual Pay $50.00 Cellular Allowance $131.82 Education Pay $50.00 Subtotal ( PST Record Department Full Path: Finance Dept ) $32,289.56 PST Record Department Full Path: Garbage Dept E/D/T Name Record Amount Cellular Allowance $22.49 Sick $242.58 Vehicle Use $31.73 Salary $2,313.81 Subtotal ( PST Record Department Full Path: Garbage Dept ) $2,610.61 PST Record Department Full Path: Irrigation Dept E/D/T Name Record Amount Salary $706.63 Sick $609.62 Vehicle Use $9.69 Cellular Allowance $83.33 Subtotal ( PST Record Department Full Path: Irrigation Dept ) $1,409.27 PST Record Department Full Path: Parks Dept E/D/T Name Record Amount Cellular Allowance $214.17 Holiday $907.28 Page 70 of 75 Grouped By: PST Record Department Full Path Kronos SaaShr, Inc. Generated: 07/29/2025 02:49p Sorted By: PST Record Department Full Path Ascending Generated By: Elia N. Tzib Filtered By: Pay Dates: Specific Payroll: Monthly Regular 07/31/2025; Employee Filter: All Employees; Record Amount Page 2 of 6  City of Prosser (Default) Earning/Deduction/Tax Listing (Summary) Pay Date: 07/31/2025 1002 Dudley Ave Payroll: Monthly Regular 07/31/2025 Prosser, WA 99350 Budget and Finance Report Pay Period: 06/25/2025-07/24/2025 United States 91-6001268 PST Record Department Full Path: Parks Dept E/D/T Name Record Amount Holiday Worked 1.5 -old $83.36 On Call Pay $70.00 Overtime 1.5 $152.80 Vehicle Use $2.48 Vacation $2,614.12 Sick $468.33 Salary $180.37 Regular $10,628.34 Subtotal ( PST Record Department Full Path: Parks Dept ) $15,321.25 PST Record Department Full Path: Police Dept E/D/T Name Record Amount Regular $8,047.63 Salary $65,190.49 Sick $8,348.61 Vacation $6,770.92 PD Training $50.00 Overtime 1.5 $8,925.95 Holiday Worked 1 $157.32 Holiday Worked 1.5 -old $895.92 Holiday Worked .5 old $2,043.97 Bilingual Pay $235.66 Detective Pay $300.00 Education Pay $479.63 Field Training Officer $150.00 Holiday $928.17 Subtotal ( PST Record Department Full Path: Police Dept ) $102,524.27 PST Record Department Full Path: Pool Dept E/D/T Name Record Amount Overtime 1.5 $1,302.57 Sick $737.83 Regular $63,458.98 Subtotal ( PST Record Department Full Path: Pool Dept ) $65,499.38 PST Record Department Full Path: Public Safety Sales Tax E/D/T Name Record Amount Sick $97.99 Page 71 of 75 Grouped By: PST Record Department Full Path Kronos SaaShr, Inc. Generated: 07/29/2025 02:49p Sorted By: PST Record Department Full Path Ascending Generated By: Elia N. Tzib Filtered By: Pay Dates: Specific Payroll: Monthly Regular 07/31/2025; Employee Filter: All Employees; Record Amount Page 3 of 6  City of Prosser (Default) Earning/Deduction/Tax Listing (Summary) Pay Date: 07/31/2025 1002 Dudley Ave Payroll: Monthly Regular 07/31/2025 Prosser, WA 99350 Budget and Finance Report Pay Period: 06/25/2025-07/24/2025 United States 91-6001268 PST Record Department Full Path: Public Safety Sales Tax E/D/T Name Record Amount Salary $12,590.88 Vacation $130.72 Overtime 1.5 $2,742.99 Holiday Worked .5 old $724.40 Holiday Worked 1.5 -old $306.18 Comp Used $448.17 Bilingual Pay $203.83 Subtotal ( PST Record Department Full Path: Public Safety Sales Tax ) $17,245.16 PST Record Department Full Path: Recreation Dept E/D/T Name Record Amount Bilingual Pay $25.00 Cellular Allowance $65.91 Holiday $308.06 Overtime 1.5 $466.35 Regular $2,862.92 Salary $6,366.57 Subtotal ( PST Record Department Full Path: Recreation Dept ) $10,094.81 PST Record Department Full Path: Sewer Dept E/D/T Name Record Amount Regular $28,828.17 Salary $1,677.73 Sick $2,187.08 Vehicle Use $23.01 Vacation $4,189.55 Holiday Worked 1.5 -old $270.16 Out of Class Pay OT 1.5 $690.98 On Call Pay $1,210.00 Out of Class Pay $2,931.39 Overtime 1.5 $1,183.52 Holiday $1,763.15 Cellular Allowance $427.44 Additional Certification $2.50 Subtotal ( PST Record Department Full Path: Sewer Dept ) $45,384.68 Page 72 of 75 Grouped By: PST Record Department Full Path Kronos SaaShr, Inc. Generated: 07/29/2025 02:49p Sorted By: PST Record Department Full Path Ascending Generated By: Elia N. Tzib Filtered By: Pay Dates: Specific Payroll: Monthly Regular 07/31/2025; Employee Filter: All Employees; Record Amount Page 4 of 6  City of Prosser (Default) Earning/Deduction/Tax Listing (Summary) Pay Date: 07/31/2025 1002 Dudley Ave Payroll: Monthly Regular 07/31/2025 Prosser, WA 99350 Budget and Finance Report Pay Period: 06/25/2025-07/24/2025 United States 91-6001268 PST Record Department Full Path: Street Administration E/D/T Name Record Amount Cellular Allowance $2.04 Holiday $432.86 Vehicle Use $2.88 Sick $22.05 Vacation $1,731.43 Salary $210.23 Subtotal ( PST Record Department Full Path: Street Administration ) $2,401.49 PST Record Department Full Path: Street Maintenance E/D/T Name Record Amount Regular $21,386.43 Sick $1,079.71 Vacation $1,694.64 Holiday $862.45 On Call Pay $1,160.00 Overtime 1.5 $76.86 Cellular Allowance $215.97 Additional Certification $2.50 Subtotal ( PST Record Department Full Path: Street Maintenance ) $26,478.56 PST Record Department Full Path: Water Dept E/D/T Name Record Amount Additional Certification $2.50 Cellular Allowance $283.49 Overtime 1.5 $1,016.38 Out of Class Pay OT 1.5 $228.29 Out of Class Pay $1,445.86 On Call Pay $1,230.00 Holiday Worked 1.5 -old $138.36 Holiday $1,337.42 Vehicle Use $23.21 Vacation $3,809.65 Sick $844.52 Salary $1,692.64 Page 73 of 75 Grouped By: PST Record Department Full Path Kronos SaaShr, Inc. Generated: 07/29/2025 02:49p Sorted By: PST Record Department Full Path Ascending Generated By: Elia N. Tzib Filtered By: Pay Dates: Specific Payroll: Monthly Regular 07/31/2025; Employee Filter: All Employees; Record Amount Page 5 of 6  City of Prosser (Default) Earning/Deduction/Tax Listing (Summary) Pay Date: 07/31/2025 1002 Dudley Ave Payroll: Monthly Regular 07/31/2025 Prosser, WA 99350 Budget and Finance Report Pay Period: 06/25/2025-07/24/2025 United States 91-6001268 PST Record Department Full Path: Water Dept E/D/T Name Record Amount Regular $21,365.29 Subtotal ( PST Record Department Full Path: Water Dept ) $33,417.61 Report Total $392,434.73 Page 74 of 75 Grouped By: PST Record Department Full Path Kronos SaaShr, Inc. Generated: 07/29/2025 02:49p Sorted By: PST Record Department Full Path Ascending Generated By: Elia N. Tzib Filtered By: Pay Dates: Specific Payroll: Monthly Regular 07/31/2025; Employee Filter: All Employees; Record Amount Page 6 of 6  City of Prosser (Default) Earning/Deduction/Tax Listing (Summary) Pay Date: 07/31/2025 1002 Dudley Ave Payroll: Monthly Regular 07/31/2025 Prosser, WA 99350 VBO Report Pay Period: 06/25/2025-07/24/2025 United States 91-6001268 Page 75 of 75 Grouped By: PST Record Department Full Path Kronos SaaShr, Inc. Generated: 07/29/2025 02:50p Sorted By: PST Record Department Full Path Ascending Generated By: Elia N. Tzib Filtered By: Pay Dates: Specific Payroll: Monthly Regular 07/31/2025; Employee Filter: All Employees; Record Category Page 1 of 1