City Council

BOROUGH OF QUARRYVILLE – COUNCIL MINUTES REGULAR MEETING – JANUARY 3, 2023 Borough Council held its Regular Meeting on the above date at 7:00 PM at the Municipal Building. Council President Joy Kemper called the meeting to order with the following persons present: Council Members Jim Kreider, Cheryl Bowman, Brian Braightmeyer, Diane Hastings, Gerald Hassel and Susan Noel. Mayor Anthony Cavallaro, Chief Rick Beighley and Borough Manager Scott Peiffer were also in attendance. PUBLIC COMMENT: Michelle Evans, Borough Water/Sewer Clerk and chairperson of the Christmas in Q-ville event, thanked Borough Council for their support of the event. It was a huge success. Council indicated they will offer support for the event to continue. It will appear on the next Borough Council meeting agenda for action. Council thanked Borough staff for their volunteer service for the event. APPROVAL OF MINUTES – December 5, 2022 REGULAR MEETING: It was moved by Councilwoman Hastings and seconded by Councilwoman Bowman that the minutes of the December 5, 2022 Regular Meeting be approved. The motion passed unanimously. MANAGER’S REPORT: Fritz Avenue Land Development Plan Extension Request: A motion to accept the 90-day extension granting letter from RGS Associates, representing WP Partnership LP, regarding the Fritz Avenue Subdivision was made by Councilwoman Hastings and seconded by Councilman Kreider. The motion was unanimously approved. Smith Drive Land Development Plan Extension Request: A motion to accept the 90-day extension granting letter from Townsquare Engineering, representing B.K. Campbell, Inc., regarding the Smith Drive Development was made by Councilwoman Noel and seconded by Councilwoman Hastings. The motion passed with Councilman Braightmeyer abstaining. Good’s Store Parking Lot Plan Approval: It was moved by Councilwoman Hastings and seconded by Councilman Kreider to grant conditional approval for the Good’s Store Phase 1 Land Development plan with the condition that all comments from the ELA review letter dated December 15, 2022, the Lancaster County Planning Department memo dated December 6, 2022 and the Morgan, Hallgren, Crosswell & Kane, P.C. review letter dated November 19, 2022 are satisfactorily addressed and to approve the following waivers : 1. Six-inch (6”) curbing on the interior curb. 2. Submission of preliminary plan as a final plan. Quarryville Borough Council Meeting Minutes -January 3, 2023  3. Plan scale to submit project at a 1” =30’ scale. 4. Loading ratio of 17.2:1 impervious and 22.2:1 total conditional on the following: The Geotechnical Engineering Report identifies a risk for sinkholes based upon the carbonate geology. ELA offers the opinion that if infiltration cannot be safely provided, a water quality approach shall be provided for stormwater management mitigation. Concurrence from the professional geotechnical professional shall be provided supporting the specific design of the infiltration system as represented on the Plans. Any specific recommendations of the geologist should be incorporated into the design to minimize the risk of sub-surface subsidence. The motion passed unanimously. IRS 2023 Mileage Rate: A motion to set the mileage reimbursement rate for 2023 at $0.62½ per mile was made by Councilman Braightmeyer and seconded by Councilwoman Bowman. The motion passed unanimously. Appointment of Borough Engineer: A motion to retain ELA Group as the Borough’s engineer was made by Councilwoman Noel and seconded by Councilwoman Hastings. The motion passed unanimously. Fire Police Request: A motion to grant the use of Quarryville Fire Police to assist in traffic control for the Strasburg Mud Sale to be held on February 25, 2023, was made by Councilwoman Bowman and seconded by Councilman Kreider. The motion passed unanimously. Resolution 2023-01-Disposal of Miscellaneous Maintenance and Office Equipment: A motion to adopt Resolution 2023-01 allowing for the disposal of miscellaneous maintenance and office equipment was made by Councilwoman Hastings and seconded by Councilman Braightmeyer. The motion passed with Councilwoman Bowman abstaining FINANCIAL REPORTS AND MONTHLY BILLS – December 31, 2022: Council received the financial report and the bills for December 2022. It was moved by Councilman Braightmeyer and seconded by Councilwoman Bowman that the financial report be received and the monthly bills for December in the amount of $181,547.55 be ratified. The motion was approved. POLICE DEPARTMENT REPORT: Council received the Police Department Report of Calls for Service for December, 2022. Chief Beighley reported on the extra activities of the Department: Christmas in Q-ville participation and bomb threat training. Council questioned the number of calls for Townsedge Mall. It was suggested that the Department would have a report of number of calls for Townsedge at a minimum of every 6 months so that possible increases in cost of coverage can be justified. Chief Beighley will report on the first quarter call numbers for Townsedge Mall at the April 2023 Council Meeting. Chief Beighley Quarryville Borough Council Meeting Minutes – January 3, 2023 2 also reported on the new patches that have been utilized as well as the color and graphic changes for future police vehicles and graphic changes on the existing vehicles. ZONING OFFICER REPORT: Council accepted the December report as submitted. QUARRYVILLE BOROUGH AUTHORITY: The December 20, 2022 Regular Meeting minutes and the December 2, 2022 Special Meeting minutes were reviewed by Council. PLANNING COMMISSION: The December 19, 2022 Planning Commission meeting minutes were reviewed by Council. STREETS/INFRASTRUCTURE/PARKS COMMITTEE: The December 2022 meeting was cancelled. MAYORS REPORT: None OLD BUSINESS: None NEW BUSINESS: The Manager reported that a new Borough informational pamphlet has been completed using remaining funds from a Land O’Lakes grant. The pamphlet will be used in the new resident packets and will be available in the lobby of the municipal building. EXECUTIVE SESSION: At 7:48 PM, Council President Joy Kemper called for a motion to enter into Executive Session for legal/litigation matters. Councilwoman Hastings offered that motion and Councilwoman Bowman seconded the motion. The motion passed unanimously. RETURN TO REGULAR SESSION: At 7:56 PM, Council returned to regular session. PUBLIC COMMENT: None ADJOURNMENT: At 8:00 PM, Council President Kemper called for a motion to adjourn. It was moved by Councilwoman Bowman and seconded by Councilman Kreider that the meeting be adjourned. The motion to adjourn was unanimously approved. Respectfully submitted, Scott Peiffer Borough Manager Quarryville Borough Council Meeting Minutes – January 3, 2023 3