City Council

City of Rialto Council Chambers 150 S. Palm Ave. Rialto, CA 92376 Regular Meeting Tuesday, July 25, 2017 5:00 PM CITY COUNCIL, City of Rialto, acting as Successor Agency to the Redevelopment Agency, RIALTO UTILITY AUTHORITY City Council Mayor Deborah Robertson Mayor Pro Tem Ed Scott Council Member Joe Baca Jr. Council Member Rafael Trujillo Council Member Andy Carrizales Barbara A McGee City Clerk Edward Carrillo City Treasurer Fred Galante City Attorney Mike Story City Administrator City Council Regular Meeting July 25, 2017 Members of the public are afforded an opportunity to speak on any listed agenda item. Please notify the City Clerk if you wish to do so. All agendas are posted in the City Hall Administration Building (150 South Palm Avenue, Rialto) at least 72 hours in advance of the meeting. All writings that relate to an agenda item for an open session of a regular meeting of the City Council distributed to all, or a majority, of the Council Members also shall be made available, at the same time but not sooner than 72 hours before a regular meeting, for public inspection in the Office of the City Clerk located at 290 West Rialto Avenue, Rialto, California (909-820-2519) from 7:00 a.m. to 6:00 p.m., Mondays through Thursdays, and on the City’s website at www.rialtoca.gov Any person having a question concerning any agenda item may call the City Clerk’s office to make inquiry concerning the nature of the item described on the agenda. Based upon the open meeting laws (the Brown Act), additional items may be added to the agenda and acted upon by the City Council only if it is considered to be a “subsequent need” or “emergency” item and is added by a two-thirds vote. Matters raised under Oral Communications may not be acted upon at that meeting other than as provided above. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Director of Public Works at (909) 421-7279. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CAR 35.102-35.104 ADA Title II). Next Ordinance No.1592 Next Resolution No.7174 Called to Order By: ROLL CALL Rialto – Entering a Second Century of Progress • Rialto will be a Family First Community • Rialto Shall Attract High-Quality Development and Improve its Physical Environment • Rialto’s Economic Environment will be Healthy and Diverse • Rialto will be an Active Community All items listed on this agenda are being considered and/or acted upon by the City Council on behalf of the City of Rialto, except for such items as are designated by the “RUA,” “RHA,” which items are being considered and/or acted upon by the Members of the Rialto Utility Authority or Rialto Housing Authority of the City of Rialto in its separate legal capacity. For convenience and ease of administration only, the agendas for each separate legal body have been consolidated herein 5:00 p.m. CLOSED SESSION City of Rialto Page 2 Printed on 7/21/2017 City Council Regular Meeting July 25, 2017 1 17-684 Conference with Real Property Negotiator. The City Council will confer with its real property negotiator concerning the following properties pursuant to Government Code Section 54956.8: (a)Subject: Price and Terms-Right of Way Acquisition 2779 North Linden Ave Property: Portion of APN 1133-281-22 Negotiators: Robert Eisenbeisz, Public Works Dir./City Eng. Mr. Franciso Flores and Mrs, Cecelia Rivas (b)Subject: Price and Terms-Right of Way Acquisition 534 West Randall Ave Property: Portion of APN 0131-191-10 Negotiators: Robert Eisenbeisz, Public Works Dir./City Eng. Mrs. Gloria Duncan (c)Subject: Price and Terms-Right of Way Acquisition 540 West Randall Avenue Property: Portion of APN 0131-191-14 Negotiators: Robert Eisenbeisz, Public Works Dir./City Eng. Mr. Glen and Teresa Roybal (d)Subject: Price and Terms-Right of Way Acquisition 2650 N.Linden Ave. Property: Portion of APN 1133-101-33 Negotiators: Robert Eisenbeisz, Public Works Dir./City Eng. Amaro Trust 2 17-682 Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to paragraph (2) of Subdivision (d) of Government Code Section 54956.9. Number of cases: Two cases. City of Rialto Page 3 Printed on 7/21/2017 City Council Regular Meeting July 25, 2017 3 17-696 Conference with Legal Counsel - Existing Litigation: The City Council will discuss the following pending litigation(s) pursuant to Government Code Section 54956.9(d)(1): (a) Matthew Blanco & Richard Royce v. City of Rialto Case No.5.17-cv-00994-R-DTB, US District Court Central District of CA 4 17-695 Conference with Labor Negotiator regarding the following recognized employee organization pursuant to Government Code Section 54957.4: Agency designated representatives: Fred Galante, City Attorney Mike Story, City Administrator Employee organizations: RMMA Bargaining Unit RCEA Bargaining Unit RPBA Mgmt. Bargaining Unit RPBA General Bargaining Unit RFMA Bargaining Unit Rialto Firefighters Local 3688 5 17-686 Public Employee Performance Evaluation pursuant to Government Code Section 54957 Title: City Attorney 6:00 p.m. Called to Order By: ROLL CALL PLEDGE OF ALLEGIANCE-Council Member Joe Baca Jr. INVOCATION-Pastor Richard Casillas-St. Catherine of Siend Catholic Church City Attorney’s Report on Closed Session PRESENTATIONS AND PROCLAMATIONS 1 17-688 Introduction of Human Resources/Risk Management Director Lucy Garcia 2 17-693 Presentation-Tax Roll Billing Update-Richard Nino, Burrtec ORAL COMMUNICATIONS City of Rialto Page 4 Printed on 7/21/2017 City Council Regular Meeting July 25, 2017 City Council to consider removing or continuing any items on the agenda NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine by the City Council and will be enacted by one motion in the following form listed. There will be no separate discussion on these items. If discussion is required, the item will be removed from the Consent Calendar and will be considered separately. Vote may be by roll call. CONSENT CALENDAR A. WAIVE FULL READING OF ORDINANCES (ACTION) 1. Waive reading in full, all ordinances considered at this meeting. B. APPROVAL OF WARRANT RESOLUTIONS B.1 17-691 Resolution No. 47 (06/09/17) Attachments: Warrant Resolution No. 47 B.2 17-692 Resolution No. 48 (06/16/17) Attachments: Warrant Resolution No. 48 C. APPROVAL OF MINUTES C.1 17-690 Regular City Council Meeting - June 27, 2017 Attachments: June 13 2017 minutes.pdf D. CLAIMS AGAINST THE CITY D.1 17-694 Ana Domangue-Vehicle Damage Attachments: Claim-Domangue E. SET PUBLIC HEARING E.1 17-647 Request City Council to Set a Public Hearing for August 22, 2017, to Consider the Placement of Liens for Delinquent Refuse Collection Accounts for the 1st Quarter of the 2017 Calendar Year. Attachments: Attachment 1 - Residential and Commercial Lien List 1st Qtr. 2017 F. MISCELLANEOUS F.1 17-459 Request City Council to Approve Contract Amendment No. 1 for Third-Party Administration for General Liability Claims to Carl Warren & Company in an Amount not to Exceed $19,800. Attachments: City of Rialto CA Contract Amendment - Carl Warren - 2017.pdf City of Rialto Page 5 Printed on 7/21/2017 City Council Regular Meeting July 25, 2017 F.2 17-577 Request City Council to Approve a First Amendment to the Professional Services Agreement with Brett Carlson Construction for Abatement Services related to Code Enforcement Actions for the amount of $30,000 for Fiscal Year 2017/18. Attachments: Exhibit A - Brett Carlson PSA F.3 17-657 Request City Council to Adopt Resolution No. 7168 Authorizing the Destruction of Certain Municipal Records of the Finance Department. Attachments: Resolution Utility Billing Destruction-2017.pdf F.4 17-464 Request City Council to Approve Issuance of a Purchase Order to Factory Motor Parts for Vehicle Parts in the Amount of $40,000 for Fiscal Year 2017/2018. F.5 17-465 Request City Council to Approve Issuance of a Purchase Order to Fairview Ford for Vehicle Parts and Services in the Amount of $35,000 for Fiscal Year 2017/2018. F.6 17-466 Request City Council to Approve Issuance of a Purchase Order to Fritt’s Ford for Vehicle Parts and Service in the Amount of $35,000 for Fiscal Year 2017/2018. F.7 17-500 Request City Council to Approve the Authorized Users and Credit Limits for Credit Card Application with Banner Bank and Remove Banner Bank Authorized Users as Authorized Users from US Bank Cal Card or to Approve Continuing Operations with US Bank Cal Card. Attachments: Exhibit A - Commercial MasterCard Terms and Conditions Exhibit B - Date 06-15-2004 Doc. No. D-8 CITY COUNCIL Meeting CAL-CARD PROGRAM F.8 17-468 Request City Council to Authorize Issuance of a Purchase Order with Sunrise Ford for Vehicle Parts and Services in the Amount of $35,000 for Fiscal Year 2017/2018. F.9 17-518 Request City Council to Approve a Professional Services Agreement with KOA Corporation, a California Corporation, for On-Call Traffic Engineering Services and Authorize the Issuance of a Purchase Order in the Amount of $21,400 for the City-wide Update of Signal Timing Intervals. Attachments: Attachment 1-RFP 17-001 - On-Call Engineering Services - 8-18-2016 Attachment 2-KOA Proposal Attachment 3-PSA-KOA City of Rialto Page 6 Printed on 7/21/2017 City Council Regular Meeting July 25, 2017 F.10 17-545 Request City Council to Approve the Issuance of a Purchase Order to Keystone Management, Inc. for Fire Alarm Systems Monitoring and Repair Services by their subsidiaries, Tyco Fire & Building Products and ADT Security Services, in the Total Amount of $35,000 for the 2017/2018 Fiscal Year. Attachments: Attachment 1 - Staff Report 2001 Attachment 2 - Master Contract F.11 17-646 Request City Council to Approve Agreements for Acquisition of Right-of-Way and Temporary Construction Easements with Property Owners on Randall Avenue between Cactus Avenue and Riverside Avenue for the Randall Avenue Widening, City Project No.140809, in the Total Amount of $47,660. Attachments: ATTACHMENT 1 Attachment 2-NOD Randall F.12 17-585 Request City Council to Adopt on Second Reading of Ordinance No. 1591 entitled “AN ORDINANCE OF THE CITY OF RIALTO, CALIFORNIA, AMENDING THE RIALTO MUNICIPAL CODE SECTION 2.50.060 (AMENDING ORDINANCE 1569) REGARDING COMPETITIVE SERVICE” Attachments: Amendment to Ordinance 1569 F.13 17-524 Request City Council to Authorize the Issuance of a Purchase Order to Home Depot in the amount of $50,000 for Fiscal Year 2017/2018. Attachments: Attachment 1 - US_Communities_Brochure_Contract_11019 F.14 17-664 Request City Council to Adopt Resolution No. 7169, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIALTO, CALIFORNIA, APPROVING RESIDENTIAL REFUSE COLLECTION SERVICE CHARGES BE COLLECTED ON THE PROPERTY TAX ROLL”. Attachments: Resolution Re Service Charges on Tax Roles F.15 17-650 Request City Council to Approve an Agreement with West Valley Water District for Right-of-Way Acquisition of a Portion of the Vacant Property Located on the East Side of Linden Avenue, South of Riverside Avenue (APN 0264-012-11-0000), in the total amount of $15,000 for Riverside Avenue and Linden Ave Widening and Traffic Signal Improvements, City Project No. 120802. Attachments: Attachment 1-ROW Agreement Attachment 2-Notice of Determination - filed City of Rialto Page 7 Printed on 7/21/2017 City Council Regular Meeting July 25, 2017 F.16 17-642 Request City Council to Approve Amendment #5 to the Cooperative Agreement by and between the City of Rialto and the San Bernardino County Transportation Authority related to the John Longville Depot at the Rialto Metrolink Station. Attachments: Exhibit A - Lease Agreement (Minus SBCTA Signature) Exhibit B - Rialto Metrolink Station Cooperative Agreement Exhibit C - Cooperative Agreement Amendments Exhibit D - Amendment #5 TAB PUBLIC HEARING TAB1 17-632 Request City Council to Conduct a Public Hearing to Adopt Resolution No. 7170 Authorizing the Placement of Charges on the County Property Tax Roll for Delinquent Sewer Payments. (ACTION) Attachments: Reso. Authorizing Sewer Liens Exhibit A 07122017 TAB2 17-621 Request City Council to Conduct the Continued Public Hearing to Adopt Resolution No. 7161 Approving the Engineer’s Reports and Ordering the Levy of Assessments for Fiscal Year 2017/2018 for Street Light Maintenance District No. 1, Resolution No. 7162 for Landscape Maintenance District No. 1, Resolution No. 7163 for Landscaping and Lighting District No. 2 and Approve the Agreement for Collection of Special Taxes, Fees, and Assessments Fiscal Year 2017-18 with the San Bernardino County Auditor-Controller/Treasurer/Tax Collector. (ACTION) POWERPOINT Attachments: FY1718 Rialto LLMD2 Reso FY1718 Rialto LMD1 Reso FY1718 Rialto SLD1 Reso Attachment 1 - FY1718 City of Rialto_SLD 1_Engineer Report Attachment 2 - Agenda item tab 5 Streetlight Acquisition Financing Attachment 3 - FY1718 City of Rialto_LMD 1_Engineer Report Attachment 4 - FY1718 Rialto_LLD 2_Engineer Report Attachment 5 - Agreement Special Tax Assessments FY1718 Rialto SLD1 Prelim Roll_ FY1718 Rialto LMD1 Prelim Roll FY1718 Rialto LLD2 Prelim Roll 7-6-17 Power Point District Assessments Final TAB NEW BUSINESS City of Rialto Page 8 Printed on 7/21/2017 City Council Regular Meeting July 25, 2017 TAB3 17-681 Request City Council to Adopt Resolution No. 7171 Establishing a Budget Advisory Committee for the Purpose of Preparing a Long Range Financial Plan and Advising the City Council regarding Future Revenue Enhancements and Expenditure Efficiencies. (ACTION) Attachments: Exhibit A Minutes of March 15, 1988 City Council Meeting Exhibit B Minutes of February 16, 1993 City Council Meeting Resolution Establishing Budget Advisory Committee TAB4 17-669 Request City Council to Adopt Resolution No. 7172 Accepting the Board of State and Community Corrections, California Proposition 47 Program Grant Award in the amount of $996,975 and Authorize a 3 year Contract with M.H.M. and Associates in the amount $99,000 for program monitoring, report writing, compliance, project data collection and program recommendations. (ACTION) Attachments: Prop 47 Grant Resolution Proposition 47 Application for Council Agenda 7 25 Prop 47 Budget Professional Services Agreement TAB5 17-547 Request City Council to Approve the Purchase Order with Fernando Vargas, Information Specialist, for Fiscal Year 2017/2018 for Information System Support Through June 2018 for a Total Cost of $80,000.00. (ACTION) Attachments: PSA Exhibit A TAB6 17-604 Request City Council to Approve the Contractual Agreement with Fire Apparatus Solutions and Approve a Purchase Order in the amount of $150,000 for Fiscal Year 2017/2018. (ACTION) Attachments: Contract Agreement -FAS.pdf City of Rialto Page 9 Printed on 7/21/2017 City Council Regular Meeting July 25, 2017 TAB7 17-551 Request City Council to (1) Approve an Increase to Purchase Order 2017-0740 for Willdan Engineering, Inc. in the amount of $21,000 to close out Fiscal Year 2016/17; and (2) Approve a Second Amendment to the Professional Services Agreement with Willdan Engineering, Inc . for $530,620, Extending the Agreement for Permit Technician, Building Inspections, Fire Plan Check and Structural Plan Check Services and (3) Approve a First Amendment to the Professional Services Agreement with Interwest Consulting Group for $50,000, Extending the Agreement for Fire Plan Check and Structural Plan Check Services for the 2017/18 Fiscal Year. (ACTION) Attachments: Willdan - Exhibit A Interwest - Exhibit B TAB8 17-616 Request City Council to (1) Approve and Order the Execution of a Deposit and Reimbursement Agreement with Lytle Development Company; (2) Approve Professional Services Agreement for Financial Advisory Services by Fieldman, Rolapp and Associates, Inc. related to formation of a Community Facilities District within the Lytle Creek Specific Plan; (3) Authorize the Engagement of Aleshire & Wynder for Bond Counsel Services; (4) Approve Professional Services Agreement for Special Tax Consulting Services by Willdan, Inc.; and (5) Adopt Budget Resolution No. 7173 Increasing Revenues and Appropriating Expenditures in an Amount Not to Exceed $80,000. (ACTION) Attachments: Exhibit A - Deposit and Reimbursement Agreement Exhibit B - Professional Services Agreement for FRA Exhibit C - Compensation and Conflict Disclosure Letter Exhibit D - Aleshire Wynder Proposal Exhibit E - Willdan Financial Services Proposal Exhibit F - Reso Approving Deposit Reimbursement Agreement with Lytle Exhibit G - Budget Resolution - Deposit and Reimbursement Agreement TAB9 17-241 Request City Council to Adopt Resolution No. 7174 Approving Settlement of Relocation Obligations, Lease Termination, and Release of Waiver by and among J.D. Yancey Enterprises and the City of Rialto for Hangers located at the former Rialto Municipal Airport at a site generally known as 1479 N. Linden and 1495 N. Fitzgerald Avenue for a total potential settlement amount of $1,063,000 and Ancillary Costs totaling $93,010 for a total relocation cost of $1,156,010. (ACTION) Attachments: Exhibit A - Settlement Agreement FINAL 7-19-17 Exhibit B - Resolution City of Rialto Page 10 Printed on 7/21/2017 City Council Regular Meeting July 25, 2017 TAB10 17-499 Request City Council to Authorize Issuance of Purchase Orders to Lockwood Engineering Company in the Total Amount of $474,000 for “On-Call” Civil Engineering Plan Check and Engineering Services. (ACTION) Attachments: Attachment 1 Completed LD Projects Attachment 2 Ongoing LD Projects Attachment 3 Future LD Projects TAB11 17-522 Request City Council to authorize issuance of a Purchase Order to St. Francis Electric Company in the amount of $275,000 for Traffic Signal Maintenance Services for the 2017/2018 Fiscal Year. (ACTION) Attachments: Attachment 1 -SR - Traffic Signal Maintenance Contract 06-14-16 Attachment 2-TS locations TAB12 17-549 Request City Council to Approve Amendment No. 2 to the Agreement with Kratos Public Safety & Security for the Annual Access and Intrusion Alarm System Monitoring, Maintenance and Repair Services in the Amount of $74,189.57. (ACTION) Attachments: Attachment 1 - Service Agreement Attachment 2 - Kratos Contract.Amendment 2 TAB13 17-660 Request City Council to Approve Issuance of a Purchase Order to Willdan Engineering Company in the amount of $398,400 for Fiscal Year 2017-2018 for “On-Call” Public Works Construction Management and Inspection Services. (ACTION) REPORTS MAYOR: COUNCIL MEMBERS: CITY ATTORNEY: CITY ADMINISTRATOR: ADJOURNMENT City of Rialto Page 11 Printed on 7/21/2017