City Council

APPROVED 05/06/2013 REGULAR MEETING MINUTES APRIL 15, 2013 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:00 P.M., ON MONDAY, APRIL 15, 2013, BY MAYOR RIX. ROLL CALL Present: Greene, LaFore, Misteravich, Rix, Schultz, Yaroch Absent: Goodar Others: City Manager Moore, City Clerk Stagl Visitors: DPS Director Fejedelem, City Planner Jeschke, Pastor Russ Eggli, Melissa Eggli, Richmond High School Cheerleading Coach Kelli Mathes, Richmond High School Cheerleaders and Parents; Katelyn Larese, Voice Reporter Motion by Yaroch, seconded by Schultz, to excuse Councilor Goodar from tonight’s meeting, due to having to work. All yeas Motion passes APPROVAL OF MINUTES Motion by Yaroch, seconded by LaFore, to approve the Minutes of the April 1, 2013, Regular Meeting, as presented. All yeas Motion passes Motion by Yaroch, seconded by Greene, to approve the Minutes of the April 8, 2013, Budget Workshop, as presented. All yeas Motion passes PUBLIC COMMENTS None received. CCM: 04/15/2013 Page 1 of 6  APPROVED 05/06/2013 ADOPTION OF AGENDA Motion by Yaroch, seconded by Greene, to adopt the agenda as amended: Item #5 was changed to read: Consideration of Approving Resolution No. 2013-6/Recognition of Consideration of the Resignation from the Recreation Board All yeas Motion passes CONSENT AGENDA a) Receive and File DPW Activity Report for March 2013 b) Receive and File City Clerk’s Activity Report for March 2013 c) Receive and File City Planner’s Activity Report for March 2013 d) Receive and File Treasury and Money Market Report for March 2013 e) Receive and File Investment CD Report for March 2013 f) Receive and File Parks and Recreation Activity Report for March 2013 g) Receive and File Water Well Report for March 2013 h) Receive and File Bulk Water Sales Report for March 2013 i) Receive and File Library Activity Report for March 2013 j) Receive and File Police Department Weekly Bulletins for March 2013 k) Receive and File Police Department Statistics for March 2013 l) Receive and File Offense Count Report for March 2013 m) Receive and File Macomb County Accident Tabulation for February 2013 n) Receive and File Burn Permit Report for March 2013 o) Receive and File Channel Statistical Analysis Report for March 2013 p) Receive and File Fire Department Call Log for March 2013 q) Receive and File February 25, 2013, Library Board Meeting Minutes r) Receive and File March 27, 2013, TIFA Board Meeting Minutes s) Approval of FY2012-13 Budget Amendments t) Receive and File Revenue and Expense Report for March 2013 u) Approval of April 11, 2013, Schedule of Bills in the amount of $ 85,417.80 Motion by Schultz, seconded by Misteravich, to adopt the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING None scheduled. CCM: 04/15/2013 Page 2 of 6  APPROVED 05/06/2013 ITEMS FOR CONSIDERATION 1. Consideration of Approving Resolution No. 2013-5/Recognition of State Champion High School Cheerleaders Motion by Yaroch, seconded by LaFore, to adopt Resolution 2013-5, a resolution recognizing the 2013 State Champion Richmond Blue Devils Cheer Team. Mayor Rix read aloud Resolution 2013-5. Kelli Matthes, the Cheer Coach, thanked the Cheerleaders, Parents and City Council for the recognition. Greene – Quite an amazing accomplishment to win back-to-back championships. Vote on motion: All yeas Motion passes 2. Consideration of Approving the request to conduct the National Day of Prayer Pastor Russ Eggli thanked Council for allowing the area pastors and individuals to pray in front of City Hall. Motion by Greene, seconded by Yaroch, to authorize the Mayor to sign the Proclamation recognizing Thursday, May 2, 2013, as the National Day of Prayer; further, that members of Council, other City Officials, and the public be invited to publicly pray in front of the City Offices from 12:20 p.m. to 12:40 p.m. on this day. All yeas Motion passes 3. Consideration of Bid Award/Water and Sewer System Materials Motion by Schultz, seconded by Misteravich, to award the Water Service Materials supply to Etna Supply Company at the unit prices as submitted for the time period May 1, 2013 to April 30, 2014 with the expenses charged to line item 591-548-770.000, System Materials; System Expense: Water Fund. All yeas Motion passes CCM: 04/15/2013 Page 3 of 6  APPROVED 05/06/2013 Motion by LaFore, seconded by Schultz, to award the Sewer Lead Materials supply to Etna Supply Company at the unit prices as submitted for the time period May 1, 2013 to April 30, 2014 with the expenses charged to line item 590-537-770.000, System Materials; System Expense: Sanitary Sewer Fund. All yeas Motion passes Motion by Yaroch, seconded by Schultz, to award the Water Main Materials supply to SLC Meter Service at the unit prices as submitted for the time period May 1, 2013 to April 30, 2014 with the expenses charged to line item 591-548-770.000, System Materials; System Expense: Water Fund. All yeas Motion passes 4. Consideration of Request for Proposals (RFP’s) for the City Web Site A Website Review Committee was formed comprised, of the City Manager, City Planner, Library/Recreation Director and the Library Systems Manager, charged with the task of making a recommendation to Council on the redesign of the City’s website. The Committee decided to send out Request for Proposals to four different companies that design websites. The Committee received two RFP’s as of the deadline date of February 14th. The website review committee met numerous times to discuss and rate the proposals from each company. After reviewing numerous web sites from both Civic Plus and Revise, the committee came to the recommendation that the product from Civic Plus was preferred by the committee. Although the Committee is recommending Civic Plus, both companies provide a better product that will be easier to use for both City Staff and the Residents. Joe Nagrant, from Revise LLC spoke on behalf of his company and website designs – they have been designing websites for 13 years. He noted that his company was from Michigan and encouraged Council to keep the business in Michigan. Motion by Schultz, seconded by LaFore, to table the proposals for the redesign of the City of Richmond Website. Three yeas (LaFore, Schultz, Yaroch) Three nays (Greene, Misteravich, Rix) Motion fails Rix stated that he was in favor of approving the recommendation received from the Committee – they were the experts. He did speak with Committee members and they were overwhelmingly in support of Civic Plus. Schultz – made the motion to table to allow Council adequate time to go through the budget workshops. Yaroch – was in support of tabling the issue to have time to determine where the funding for CCM: 04/15/2013 Page 4 of 6  APPROVED 05/06/2013 the project would come from. Rix - Did not feel finding the source of funding was an issue, fund could be taken from the Manager’s contingency, TIFA or fund balance – this was an important project that the City should move forward with. City Manager Moore informed Council that more than 50% would come from TIFA. Motion by Rix, seconded by Greene, to approve the proposal from Civic Plus to redesign the City of Richmond Website. All yeas Motion passes 5. Consideration of the Resignation from the Recreation Board Motion by Greene, seconded by Yaroch, to accept, with regrets, the resignation of Susan Lizyness from the Recreation Board. All yeas Motion passes CITY MANAGER’S COMMENTS - The City Manager evaluation forms were distributed to Council. Also included was the deadline date that the evaluations should be handed into Mayor Pro-Tem Schultz. - A new home permit was received by the Building Department today. This is the first new home permit in 6 years. COUNCIL COMMENTS Misteravich – Thanked the Administration for all the information provided to Council for the budget workshops LaFore – Congratulated the Cheerleaders. - Reminder of upcoming School Bond Millage Election on May 7th. Yaroch – Thoughts and Prayers to the victims in the Boston Marathon incident. - Welcomed the new reporter for the Voice Newspaper. Greene – Thanked the Web Page Design Committee for their time spent on reviewing the RFP’s. Glad we are able to move forward with this project. Schultz – Congratulated the Cheer Team on their back-to-back wins. - Commented on the bombing at the Boston Marathon. CCM: 04/15/2013 Page 5 of 6  APPROVED 05/06/2013 Rix – Thanked the City Manager for filling in for him at the Community Forum on Friday. - Reminder of upcoming calendar events: 4/17 – EDC at 7:00 pm 4/20 – Habitat for Humanity Spaghetti Dinner Fund Raiser for the Brush with Kindness Event 4/22 – Budget Workshop at 6:00 pm 4/24 – TIFA at 7:00 pm 4/26 & 4/17 – White Cane Sale 4/29 – Budget Workshop at 6:00 pm 5/2 – National Day of Prayer 12:20 pm – 12:40 pm 5/6 – Council at 7:00 pm CLOSED SESSION None scheduled. OTHER BUSINESS None ADJOURNMENT Motion by Schultz, and seconded by Misteravich to adjourn the Regular Council Meeting at 7:40 pm All yeas Motion passes Respectfully submitted: Karen Stagl City Clerk CCM: 04/15/2013 Page 6 of 6