City Council

APPROVED 9/3/2013 REGULAR MEETING MINUTES AUGUST 19, 2013 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:00 P.M., ON MONDAY, AUGUST 19, 2013, BY MAYOR RIX. ROLL CALL Present: Goodar, Greene, LaFore, Misteravich, Rix, Schultz, Yaroch Absent: None Others: City Manager Moore, City Clerk Stagl Visitors: Jeanne Coburn, Christina Hahn, Dean Roberts, Margo VanHove, Denise VandenBussche, John Crumm, Joel Ruczynski APPROVAL OF MINUTES Motion by Yaroch, seconded by Greene, to approve the minutes of the July 24, 2013, special joint meeting, as presented. All yeas Motion passes Motion by Yaroch, seconded by LaFore, to approved the minutes of the August 5, 2013, regular meeting, as presented. All yeas Motion passes AUDIENCE PARTICIPATION Jeanne Coburn, 69871 Stone Street, addressed Council on a fence issue. Her neighbors installed a fence on the property line and did not receive her permission and are using her garage as the property line. She has spoken with her neighbors and they have indicated that they have a permit from the City to install the fence. City Manager Moore informed Council that a letter has been sent to Ms. Coburn’s neighbors requesting that they get a survey to prove that the fence has been installed on their property and not Ms. Coburn’s. However, the City has also informed the Coburns that this is a civil matter between the Coburns and their neighbors. CCM: 08/19/2013 Page 1 of 6  APPROVED 9/3/2013 Rix informed Ms. Coburn that someone will need to get a survey to determine where the property line is. If it is determined that the fence has been installed on Ms. Coburn’s property, without her permission, possibly they City may be able to do something ADOPTION OF AGENDA Motion by Yaroch, seconded by Goodar, to adopt the agenda as amended: Add Item #3 – Consideration of Lot Combine Request/Joel Ruczynski All yeas Motion passes CONSENT AGENDA a) Receive and File DPW Activity Report for July 2013 b) Receive and File City Clerk’s Activity Report for July 2013 c) Receive and File City Planner’s Activity Report for July 2013 d) Receive and File Treasury and Money Market Report for July 2013 e) Receive and File Investment CD Report for July 2013 f) Receive and File Administrative Assistant Activity Report for July 2013 g) Receive and File Parks and Recreation Activity Report for July 2013 h) Receive and File Library Activity Report for July 2013 i) Receive and File Water Well Report for July 2013 j) Receive and File Bulk Water Sales Report for July 2013 k) Receive and File Police Department Weekly Bulletins for July 2013 l) Receive and File Police Department Statistics for July 2013 m) Receive and File Offense Count Report for July 2013 n) Receive and File Arrest Code County Report for July 2013 o) Receive and File Ticket Offense Report for July 2013 p) Receive and File File Class Section Report for July 2013 q) Receive and File Burn Permit Report for July 2013 r) Receive and File Channel Statistical Analysis Report for July 2013 s) Receive and File Quality Assurance Report for January-June 2013 t) Approval of FY2013-14 Budget Adjustments u) Receive and File Revenue and Expense Report for July 2013 v) Approval of August 15, 2013, Schedule of Bills in the amount of $ 369,734.22 Motion by Schultz, seconded by Misteravich, to adopt the Consent Agenda as presented. All yeas Motion passes CCM: 08/19/2013 Page 2 of 6  APPROVED 9/3/2013 PUBLIC HEARING None scheduled. ITEMS FOR CONSIDERATION 1. Consideration of Approving the Special Event Request/Richmond2Romeo Half Marathon John Crumm from Macomb County informed Council that this was the fourth year for the race – over the last three years changes have been made to enhance the race for the runners. They do expect that the participation in the race will continue to grow. They have added a relay race this year, which is a 2-person team. A change has also been made in the 5k route which will move the runner on to the trail sooner and off the road. Motion by Yaroch, seconded by Greene, to approve the special event application from Macomb County for the Romeo 2 Richmond Half Marathon and 5K Run on Sunday, September 15, 2013, and to allow the closure of Parker Street from Water to Monroe from 8:30 a.m.; and the rest of Parker Street and Ridge Street from 9:00 a.m. until the runners are on the trail. All yeas Motion passes 2. Consideration of Approving Resolution No. 2013-11/Request to be recognized as a Non-Profit Organization/Richmond Sports Boosters Denise VandenBussche informed Council that the Sports Boosters support all of the school athletics. Hoping that by becoming a non-profit they will be able to raise more money to buy more equipment for all sports activities. Motion by LaFore, seconded by Greene, to adopt Resolution No. 2013-11, which will recognize the Richmond Athletic Boosters as a “nonprofit organization” operating in the City of Richmond. All yeas Motion passes CCM: 08/19/2013 Page 3 of 6  APPROVED 9/3/2013 3. Consideration of Lot Combine Request from Mr. and Mrs. Joel Ruczynski. Motion by Greene, seconded by Yaroch, to approve the lot combine request from Mr. and Mrs. Joel Ruczynski for parcel numbers 50-07-03-35-285-024 and 50-07-03-35-285 -023. The lot combine will take place after all 2013 taxes have been paid in preparation for the 2014 assessment roll; subject to the following condition: 1. The applicant shall extend the sidewalk to the end of their property. Greene stated that the City was designed to be a walkable community and she wanted to ensure that a sidewalk was constructed in front of this vacant lot. Rix asked about the possibility that the Planning Commission could address this issue in the ordinance – how do we ensure that sidewalks get constructed in front of vacant lots. Yaroch – looks forward to seeing an amendment to the City ordinance which would address how we ensure sidewalks are constructed on vacant lots. All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER - Will be on vacation Thursday pm, Friday and Monday. - We have received a Miss Dig for the installation of light poles. COUNCIL COMMENTS Councilors thanked the Athletic Boosters for attending tonight’s meeting. LaFore – The first football game is August 29. Yaroch – Stated that he was confident that the City will assist as much as we can in the fence dispute between Jeanne Coburn and her neighbor. - Thanked all of the volunteers who have made the Habitat for Humanity program so successful. Rix – Reminder of upcoming calendar events: 8/21 – EDC meeting at 7:00 pm 8/28 – TIFA meeting at 7:00 pm 8/30 – Recreation Center and Library closed 8/31 – Library closed 9/2 – City Hall, Recreation Center and Library closed 9/3 – Council meeting at the School House at 7:00 pm CCM: 08/19/2013 Page 4 of 6  APPROVED 9/3/2013 9/3 – Recreation Meeting at Community Center at 7:00 pm 9/5 – 9/8 – Good Old Days Festival 9/9 – Library meeting at 7:00 pm 9/10 – Cable meeting at 7:00 pm 9/12 – Planning Commission meeting at 7:00 pm CLOSED SESSION 1. City Manager Evaluation Motion by Goodar, seconded by Schultz, to convene into closed session in accordance with Section 8 (a) of the Michigan Open Meeting Act, Public Act 267 of 1976, as amended, for the purpose of consideration a periodic personnel evaluation of the City Manager, at the request of the City Manager. A roll call vote was taken: All yeas (Greene, LaFore, Misteravich, Rix, Schultz, Yaroch, Goodar) Motion passes Council recessed at 7:51 p.m. to go into a closed session. OTHER BUSINESS Council reconvened in open session at 8:20 p.m. Mayor Rix stated that Council has conducted their annual evaluation of the City Manager and has given him the grade of 3.5 out of 4, which indicates that Council has determined that the Manager is effective to very effective. Mayor Rix further stated that Council is very pleased with the work the City Manager does and hopes he will continue as City Manager for the City. CCM: 08/19/2013 Page 5 of 6  APPROVED 9/3/2013 ADJOURNMENT Motion by Schultz, seconded by Misteravich, to adjourn the Regular Council Meeting at 8:21 p.m. All yeas Motion passes Respectfully submitted: Karen M. Stagl City Clerk CCM: 08/19/2013 Page 6 of 6