City Council

APPROVED 10/07/2013 REGULAR MEETING MINUTES SEPTEMBER 16, 2013 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:00 P.M., ON MONDAY, SEPTEMBER 16, 2013, BY MAYOR RIX. ROLL CALL Present: Goodar, Greene, LaFore, Misteravich, Rix, Schultz, Yaroch Absent: None Others: City Manager Moore, City Clerk Stagl Visitors: Dean Roberts, City Treasurer Olsen, DPS Director Fejedelem, City Planner Jeschke, Katelyn Larese from the Voice, Jaime Christian, Keith Szymanski and Dave Herrington from Plante and Moran APPROVAL OF MINUTES Motion by Yaroch, seconded by LaFore, to approved the minutes of the September 3, 2013, regular meeting, as presented. All yeas Motion passes AUDIENCE PARTICIPATION None received. ADOPTION OF AGENDA Motion by Yaroch, seconded by Goodar, to adopt the agenda as amended: All yeas Motion passes CONSENT AGENDA a) Receive and File DPW Activity Report for August 2013 b) Receive and File City Clerk’s Activity Report for August 2013 c) Receive and File City Planner’s Activity Report for August 2013 d) Receive and File Treasury and Money Market Report for August 2013 e) Receive and File Investment CD Report for August 2013 f) Receive and File Administrative Assistant Activity Report for August 2013 CCM: 09/16/2013 Page 1 of 6  APPROVED 10/07/2013 g) Receive and File Parks and Recreation Activity Report for August 2013 h) Receive and File Library Activity Report for August 2013 i) Receive and File Water Well Report for August 2013 j) Receive and File Bulk Water Sales Report for August 2013 k) Receive and File Police Department Weekly Bulletins for August 2013 l) Receive and File Police Department Statistics for August 2013 m) Receive and File Offense Count Report for August 2013 n) Receive and File Arrest Code County Report for August 2013 o) Receive and File Burn Permit Report for August 2013 p) Receive and File Channel Statistical Analysis Report for August 2013 q) Receive and file Macomb County Accumulative Accident Tabulation Jan.- July, 2013 r) Receive and File May 20, 2013, Library Board Meeting Minutes s) Receive and File Revenue and Expense Report for August 2013 t) Approval of September 12, 2013, Schedule of Bills in the amount of $ 466,373.64 Motion by Schultz, seconded by Misteravich, to adopt the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING None scheduled. ITEMS FOR CONSIDERATION 1. Consideration of FY2012-13 City Audit Presentation Dave Herrington complimented the City on a successful audit. The City is the first jurisdiction that they work with to have their audit complete. The City again received an Unqualified Opinion, which is the best that can be received. Keith Szymanski gave an overview of the City’s General Fund Revenues from 2009- 2013. For the FY ending June 30, 2013, the City has still experienced a decline in property values, but the City has decreased its expenditures in response to the declining revenues. Jaime Christian gave an overview of the City’s Fund Balance. The City has a 34% fund balance which is healthy. The water and sewer funds also have healthy fund balances. The City has done a good job of monitoring the water and sewer rates. Dave Herrington - Further commented on the 34% fund balance – this is responsible to maintain, especially for a small community – major repairs can be quite costly and this CCM: 09/16/2013 Page 2 of 6  APPROVED 10/07/2013 fund balance could be eliminated quickly. He feels we have seen property values hit bottom and we should start to see some increase. Motion by Yaroch, seconded by LaFore, to receive and file the City of Richmond June 30, 2013, Financial Report with Supplemental Information from Plante & Moran, LLP. Discussion on motion: Greene – Some issues mentioned in the Management Letter that she would like to discuss at the October Roundtable. Greene also thanked Marilyn and Jon for the successful audit. Yaroch – Commented that the segregation of duties is difficult for small community. Also thanked the Auditors for recognizing the efforts the City has taken to reduce costs. Yaroch – Discussed the stress the state has placed on local communities. Rix – Thanked Marilyn, Jon and City Staff for the successful audit. Vote on motion: All yeas Motion passes 2. Consideration of Adopting Resolution No. 2013-13/Deficit Elimination Plan Motion by Goodar, seconded by Schultz, to adopt Resolution 2013-13 a resolution establishing a deficit reduction plan for the Fire Fund and attached Deficit Reduction Plan. All yeas Motion passes 3. Consideration of Bid Award/Winter Maintenance/Police Post Motion by Greene, seconded by Misteravich, to award the Police Post Winter Maintenance contract to Dossin’s Inc., with expenses charged to line item 101-266- 816.000, Building Maintenance contract, Building & Grounds-Police Post: General Fund. All yeas Motion passes CCM: 09/16/2013 Page 3 of 6  APPROVED 10/07/2013 4. Consideration of Appointment to the Economic Development Corporation Motion by Greene, seconded by LaFore, to confirm the Mayor’s reappointment of Brian Biafore to the Economic Development Corporation for a 6-year term with an expiration date of 07/01/2019. All yeas Motion passes 5. Consideration of Request to Close M-9 to Conduct the Annual Homecoming Parade/Richmond High School Motion by LaFore, seconded by Goodar, to approve the request from the Richmond High School to conduct the annual Homecoming Parade and direct the City Clerk to apply to MDOT for permission to close M-19 from 5:00 p.m. to 6:00 p.m., on Friday, October 4, 2013, to conduct the annual homecoming parade. All yeas Motion passes Consensus of Council was to have traffic stopped in both directions. 6. Consideration of Scheduling the Quarterly Roundtable Motion by Yaroch, seconded by Misteravich, to schedule the special quarterly roundtable meeting of the City Council for Tuesday, October 15, 2013, at City Hall, beginning at 6:30 p.m. All yeas Motion passes 7. Consideration of BZA Appointment/City Council Motion by Schultz, seconded by Misteravich, to appoint Jeff Goodar to serve on the Board of Zoning Appeals as a City Council Member. Discussion on Motion: Rix – Questioned if the Council could serve as the BZA. City Planner Jeschke informed Council that this was possible, but would have to disband the Board of Zoning Appeals. Another alternative would be to reduce the Board Membership from seven to five. CCM: 09/16/2013 Page 4 of 6  APPROVED 10/07/2013 Rix – Requested that discussion on BZA membership be placed on the January 2014 Quarterly Roundtable. Vote on Motion: All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER - Thanked all of the volunteers who helped to make the Romeo2Richmond Run successful. - Tuesday, September 17th at 6:00 pm – Ribbon Cutting for Anytime Fitness COUNCIL COMMENTS All Councilors thanked Mayor Rix for his efforts as Chairman of the Good Old Days Festival Committee, to make the festival so successful. Thanked Administration and City Staff for all of the support that is given to the festival. Greene – Had the opportunity to see a lot of families making memories during the Good Old Days Festival. - Received compliments from residents on the use of the City’s Police Department during the Festival. LaFore – Heard a lot of compliments on the parade. - Received a lot of compliments on the new concession stand at the School. Yaroch – Recently attended a Macomb Chamber breakfast. One issue that was discussed was street funding. He complimented the City Staff on being proactive and creating the street fund account. Schultz – Complimented the City Staff on the clean-up of the City after the Festival. Rix – Thanked the Historical Society for the use of the school house for last Council Meeting. - Successful Good Old Days Festival. The volunteers were outstanding. They had the least amount of problems. 39 non-profit organizations made money. Largest musical marching band parade in the State. - Successful Romeo2Richmond Run - Chamber of Commerce is sponsoring a Scarecrow Decorating Contest. There will be an event in the Trail Head Park on October 5th to vote on your favorite scarecrow. - Reminder of upcoming calendar events: CCM: 09/16/2013 Page 5 of 6  APPROVED 10/07/2013 9/24 – Drive-Thru Vaccine Clinic at EMS headquarters on 32 Mile Road, from 8:00 am – 1:00 pm 9/25 – TIFA meeting at 7:00 pm 9/26 – EDC meeting at 7:00 pm 10/1 – Parks and Recreation/Park Walk-Thru at 6:00 pm 10/4 – Homecoming Parade at 5:00 pm 10/7 – Council meeting at 7:00 pm CLOSED SESSION None schedule. OTHER BUSINESS None. ADJOURNMENT Motion by Schultz, seconded by Misteravich, to adjourn the Regular Council Meeting at 7:47 p.m. All yeas Motion passes Respectfully submitted: Karen M. Stagl City Clerk CCM: 09/16/2013 Page 6 of 6