City Council

APPROVED 01/06/2013 REGULAR MEETING MINUTES DECEMBER 16, 2013 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:03 P.M., ON MONDAY, DECEMBER 16, 2013, BY MAYOR RIX. ROLL CALL Present: Goodar, Greene, LaFore, Misteravich, Rix, Schultz, Yaroch Absent: None Others: City Manager Moore, City Clerk Stagl Visitors: Jill Albin, Dean Roberts, City Planner Jeschke, Barb Templeton from the Voice APPROVAL OF MINUTES Motion by Yaroch, seconded by LaFore, to approve the minutes of the December 2, 2013, regular meeting, as presented. All yeas Motion passes AUDIENCE PARTICIPATION None. ADOPTION OF AGENDA Motion by Yaroch, seconded by Greene, to adopt the agenda as presented. All yeas Motion passes CONSENT AGENDA a) Receive and File DPW Activity Report for November 2013 b) Receive and File City Clerk’s Activity Report for November 2013 c) Receive and File City Planner’s Activity Report for November 2013 d) Receive and File Treasury and Money Market Report for November 2013 e) Receive and File Investment CD Report for November 2013 f) Receive and File Code Enforcement Activity Report for November 2013 g) Receive and File Parks and Recreation Activity Report for November 2013 CCM: 12/16/2013 Page 1 of 5  APPROVED 01/06/2013 h) Receive and File Library Activity Report for November 2013 i) Receive and File Water Well Report for November 2013 j) Receive and File Bulk Water Sales Report for November 2013 k) Receive and File Police Department Statistics for November 2013 l) Receive and File Offense Count Report for November 2013 m) Receive and File Arrest Code Count Report for November 2013 n) Receive and File Traffic Accident Report for November 2013 o) Receive and File Burn Permit Report for November 2013 p) Receive and File November 11, 2013, Library Board Meeting Minutes q) Receive and File Revenue and Expense Report for November 2013 r) Approval of December 12, 2013, Schedule of Bills in the amount of $ 113,790.33 Motion by Schultz, seconded by Misteravich, to adopt the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING None scheduled. ITEMS FOR CONSIDERATION 1. Consideration of the Approval of the Special Event Application/Winter Ice Festival City Manager Moore informed Council that there were several changes to this year’s events. The notable changes are: ▪ Opening Night Gala inside Maniaci’s, with ticket purchase required, (No Taste of Richmond), to be held on Friday February 7th, beginning at 6:00 p.m. ▪ A proposed 40 by 60 foot tent to be erected within the Municipal Parking Lot, to host various events, including the Chili Cook-Off and act as a warming station. This event is scheduled for Saturday, February 8th from 11:00 a.m. to 3:00 p.m. ▪ Permission to utilize Maniaci’s Beer and Wine License and serve alcohol within the tent during the Chili Cook-Off ▪ Permission to use of the City’s generator to provide power for the Chili Cook-Off and other events within the tent ▪ The Chamber of Commerce will be hosting a Professional Wrestling Event at the High School Gymnasium on Sunday, February 9th from 4:00 p.m. to 8:30 p.m. ▪ The Chamber of Commerce would like to have additional signage throughout the City, advertising the events. CCM: 12/16/2013 Page 2 of 5  APPROVED 01/06/2013 Motion by Schultz, seconded by Misteravich, to approve the special event application for the 2014 Richmond Winter and Ice Festival, scheduled for February 7th through the 9th, with the following requests: - A 40 by 60 foot tent within the municipal parking lot next to Maniaci’s - Permission to have beer and wine service within the tent on City property. - Use of the City of Richmond generator - Additional signage All yeas Motion passes 2. Consideration of Library Board Letter City Manager Moore informed Council that the Library Board has expressed concerns with the current combined position of Library Board/Recreation Board Director. The positions were originally combined in 2011, at a joint meeting of the City Council, Library Board and Recreation Board, to help offset declining revenues. The Library Board is requesting that this issue again be discussed, either at the quarterly roundtable, at a special joint meeting, or by forming a committee to review the combination of the Library and Recreation Director positions. If Council chooses to form a committee, the Manager suggested placing two members from each board on the committee. Motion by Yaroch, seconded by LaFore, to form a Committee to address the concerns of the Library Board and to report their findings back to Council within 60 days; the Committee is to be comprised of 2 Council members, 2 Recreation Board members, 2 Library Board members and the City Manager and Library/Recreation Director. Discussion on motion: City Manager Moore did express his concern with the time limit of 60 days – felt this may be difficult. Council wanted to keep the time frame of 60 days. Some discussion on whether someone from City staff should take minutes for the meetings. It was noted that the City Manager and Library/Recreation Director would be at the meetings to take any notes. Vote on motion: All yeas Motion passes CCM: 12/16/2013 Page 3 of 5  APPROVED 01/06/2013 Motion by Yaroch, seconded by Schultz, to appoint Councilors Greene and Rix, as City Council Representatives, to the Library/Recreation Director Position Review Committee. All yeas Motion passes 3. Consideration of Appointment to the Planning Commission Motion by Greene, seconded by LaFore, to confirm the Mayor’s appointment of Dean Roberts to the Planning Commission, to fill a vacant term, with an expiration date of 06/30/2015. All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER - Shop with a Cop is this weekend – if interested, please contact Dispatch. - The ice rink is open. - City Hall will be closed Monday, December 23rd – Wednesday, December 25th. City Staff will be using their personal time for the Monday. COUNCIL COMMENTS Councilors wished everyone a Merry Christmas and Happy New Year! Misteravich – Congratulated Mayor Pro-tem Schultz on a successful Santa Parade. Goodar – Commented on the great parade. Lafore – Attended the retirement dinner for Coach Hamblin. Presented Council’s Resolution to the Coach – he was very appreciative. Yaroch – Attended the State of the County Dinner – it was very positive. - Look forward to working with Council in the upcoming year. Greene – Commented on the great parade - Thanked the AUD for use of their facility for Santa. - Commented on the great play at the AUD Schultz – Thanked all the volunteers and participants who made the Santa Parade a success. Rix – Commented on the great parade. - Reminder of upcoming calendar events: 12/18 – EDC meeting at 7:00 pm CCM: 12/16/2013 Page 4 of 5  APPROVED 01/06/2013 12/23 – 12/25 – City Hall, Library and Community Center closed 12/30 – 1/1 – City Hall, Library and Community Center closed 1/6 – Council meeting at 7:00 pm 1/7 – Recreation meeting at 7:00 pm 1/13 – Special Council Quarterly Roundtable at 6:00 pm CLOSED SESSION None. OTHER BUSINESS None. ADJOURNMENT Motion by Schultz, seconded by Misteravich, to adjourn the Regular Council Meeting at 7:36 p.m. All yeas Motion passes Respectfully submitted: Karen M. Stagl City Clerk CCM: 12/16/2013 Page 5 of 5