City Council

APPROVED 10/17/2016 REGULAR MEETING MINUTES OCTOBER 3, 2016 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:00 P.M., ON MONDAY, OCTOBER 3, 2016, BY MAYOR RIX. PLEDGE OF ALLEGIANCE Council Members and the audience present stood for the Pledge of Allegiance and the Invocation. ROLL CALL Present: Allen, Greene, LaFore, Misteravich, Rix, Warn, Yaroch Absent: None Others: City Manager Moore, City Clerk Stagl Visitors: DPS Director Goetzinger, Treasurer Hatfield, Jennifer Biewer, Russ Eggli, Melissa Eggli, Dave Herrington, Keith Szymanski, Fire Chief Garant, Rob Reindel, Rob Treend APPROVAL OF MINUTES Motion by Warn, seconded by Greene, to approve the minutes of the September 19, 2016, regular meeting, as presented. All yeas Motion passes AUDIENCE PARTICIPATION None. ADOPTION OF AGENDA Motion by Yaroch, seconded by Warn, to adopt the agenda as presented. All yeas Motion passes CCM: 10/03/2016 Page 1 of 6  APPROVED 10/17/2016 CONSENT AGENDA a) Receive and File September 6, 2016, Recreation Board Meeting Minutes b) Approval of September 29, 2016, Schedule of Bills in the amount of $ 1,396,872.60 Motion by LaFore, seconded by Misteravich, to approve the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING None scheduled. ITEMS FOR CONSIDERATION 1. Consideration of Audit Presentation David Herrington from Plante and Moran informed Council that this was the first completed Audit this season. The City again received an unmodified opinion, which is the best. Keith Szymanski gave an overview of the General Fund Revenues, Expenditures and the Fund Balance: Revenues were up, expenditures were down and our fund balance increased. The water and sewer funds were both in a positive financial position. David Herrrington further stated that this year was a solid financial year for the City and we were trending in a positive direction. David thanked the City Treasurer and team. Yaroch – Thanked the Administration and Staff. Motion by Greene, seconded by Allen, to receive and file the City of Richmond June 30, 2016 Financial Report with Supplemental Information from Plante & Moran, LLP. All yeas Motion passes 2. Consideration of Fire Vehicle Purchase City Manager Moore informed Council that the Fire Department’s Rescue Vehicle has had maintenance issues for the last two years. One of the main issues is that the vehicle does not start consistently. A new truck would run more than $350,000, because these are custom vehicles. Recently Rob Treend and Rob Reindel came across a 1993 Rescue vehicle being sold by EV+. The asking price for the vehicle is CCM: 10/03/2016 Page 2 of 6  APPROVED 10/17/2016 $25,500. The RVFD has identified several advantages to purchasing this vehicle:  Cost – We may not be able to replace the existing rescue for $25,500 any other time.  Heavier duty to be able to carry more equipment  Fits into the old side of the hall  Expanded equipment space will allow it to carry the water rescue equipment  No computerized and no modern emissions components on engine  Replaces a Rescue that does not start consistently and is undersized for the equipment want to carry  Although older, the longevity of this vehicle is longer than the current rescue. The disadvantages are:  Used and older than the current vehicle  3 man cab versus a 5 man cab  Will need to purchase a generator for it The RVFD and administration believe this may be a very cost effective way to replace our current rescue with a more reliable truck. Chief Garant stated that this vehicle will serve the immediate needs of the Fire Department – the current rescue vehicle is no longer trustworthy. The new vehicle has been looked at by department personnel and all feel that this vehicle is structurally sound and easier to maintain. We would only be the second owner of the vehicle. LaFore commended the Fire Department for their thoroughness. Motion by Yaroch, seconded by Greene, to approve the purchase of the 1993 Rescue Vehicle from EV+ in the amount of $25,500. Discussion on motion: Greene – on the Fire Vehicle Committee and is support of this purchase – we will be able to pay cash for this vehicle. Misteravich – was in favor of this purchase. Also stated that we will still be able to sell our current rescue vehicle and get some money back. CCM: 10/03/2016 Page 3 of 6  APPROVED 10/17/2016 Yaroch – also on the Fire Vehicle Committee. Thanked the Fire Department for their presentation on the vehicle. The cost is within the budget and the vehicle will serve our needs. Vote on motion: All yeas Motion passes 3. Consideration of Bid Award/Salt Purchase/20167-17 Winter Season Motion by LaFore, seconded by Misteravich, to authorize the expenditure of up to $28,224.00 Morton Salt for the purchase of road salt for the FY2016/17 winter season with the expense charged to line item 101-442-784.000, Salt Purchases; DPW: General Fund. All yeas Motion passes 4. Consideration of Bid Award/2016-17 Winter Maintenance Motion by Allen, seconded by Warn, to award the 2016/17 Winter Maintenance contract to Stafford Landscaping, with the expenses charged to line item 101-264- 818.003, Contractual Services, Building & Grounds: General Fund. All yeas Motion passes 5. Consideration of Special Event Request/5K Run Jennifer Biewer, who is organizing this event, informed Council that the Run is a fundraiser with 50% of the proceeds going to the Cross Country Team. The remaining proceeds will be set up as a scholarship fund. Motion by Allen, seconded by Greene, to approve the special event application from Jennifer Biewer for the 2016 Running with the Devils 5K Race and fun run on Saturday, October 22, 2016, and to allow the brief closure of Division Street from the school service drive to Grove Street and the closure of Grove Street between the trail to Division Road from approximately 9:00 a.m. to 9:15 a.m. All yeas Motion passes 6. Consideration of Board Appointments Motion by Greene, seconded by Warn, to appoint Robb Garber, to fill the vacant regular position on the Board of Zoning Appeals, with an expiration date of 12/31/2017. CCM: 10/03/2016 Page 4 of 6  APPROVED 10/17/2016 All yeas Motion passes Motion by Allen, seconded by Warn, to reappoint Alana Stump to the Library Board for a 2-year term with an expiration date of June 30, 2018. All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER - Some minor sewer repairs had to be made on Pound Road. The contractor will be putting the wearing course down on Monday. - Flu shots at City Hall worked well. Richmond Lenox EMS still has flu shots available at their temporary location at old City Hall. Shots are free is you’re on Medicare or $20.00. - On Monday the EMS will hold a groundbreaking for their new facility COUNCIL COMMENTS LaFore – Thanked the staff for the effort they put into the budgets. Yaroch – Absent voter ballots have been mailed out. Warn – Reminder that fall sports have begun. Allen – Commented on the demolition of Brengmans. Greene – Thanked City Manager Moore and Treasurer Hatfield for the good job done on the budgets. Misteravich – Commented on the demolition of Brengmans – The building was in need of coming down, but still has mixed emotions. Rix – Commented on the poor condition of the Brengmans building – it would have cost more to renovate it than to demolish it. - Reminder of upcoming calendar events: 10/4 – Recreation Board Meeting at 6:00 pm, then Park walk-thru 10/4 – South-end recycling pick-up 10/5 – TIFA meeting at 7:00 pm 10/7 – Homecoming parade at 5:00 pm 10/11 – Cable Meeting at 7:00 pm 10/12 – North-end recycling pick-up 10/13 – Planning Commission at 7:00 pm 10/16 – Fire Department Open House 10/17 – Council at 7:00 pm CCM: 10/03/2016 Page 5 of 6  APPROVED 10/17/2016 10/18 – Council quarterly workshop at 6:00 pm 10/19 – 10/22 – Books and more at the Library. 10/16 – Pumpkin Party at the Library – RSVP at 727-2665 CLOSED SESSION None. OTHER BUSINESS None. ADJOURNMENT Motion by Misteravich, seconded by Greene, to adjourn the Regular Council Meeting at 7:47 p.m. All yeas Motion passes Respectfully Submitted: Karen M. Stagl, City Clerk CCM: 10/03/2016 Page 6 of 6