City Council

APPROVED 10/02/2017 REGULAR MEETING MINUTES SEPTEMBER 18, 2017 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:00 P.M., ON MONDAY, SEPTEMBER 18, 2017, BY MAYOR RIX. PLEDGE OF ALLEGIANCE Council Members and the audience present stood for the Pledge of Allegiance and the Invocation. ROLL CALL Present: Allen, Greene, LaFore, Misteravich, Reindel, Rix, Warn Absent: None Others: City Manager Moore, City Clerk Stagl Visitors: Dave Herrington, Keith Szymanski, DPS Director Goetzinger, City Treasurer Hatfield APPROVAL OF MINUTES Motion by Warn, seconded by Allen, to approve the minutes of the September 5, 2017, regular meeting, as presented. All yeas Motion passes AUDIENCE PARTICIPATION None. ADOPTION OF AGENDA Motion by Warn, seconded by Greene, to adopt the agenda as presented. All yeas Motion passes CCM: 09/18/2017 Page 1 of 5  APPROVED 10/02/2017 CONSENT AGENDA a) Receive and File DPW Activity Report for August 2017 b) Receive and File City Clerk’s Activity Report for August 2017 c) Receive and File City Planner’s Activity Report for August 2017 d) Receive and File Treasury and Money Market Report for August 2017 e) Receive and File Investment CD Report for August 2017 f) Receive and File Code Enforcement Activity Report for August 2017 g) Receive and File Recreation Department Activity Report for August 2017 h) Receive and File Library Activity Report for August 2017 i) Receive and File Water Well Report for August 2017 j) Receive and File Cable Television Department Activity Report for August 2017 k) Receive and File Police Department Statistics for August 2017 l) Receive and File Offense Count Report for August 2017 m) Receive and File Arrest Code Count Report for August 2017 n) Receive and File Traffic Accident Report for August 2017 o) Receive and File Burn Permit Report for August 2017 p) Receive and File Call Flow Report for August 2017 q) Receive and File May 8, 2017, Library Board Meeting Minutes r) Receive and File August 23, 2017, Tax Increment Finance Authority Meeting Minutes s) Receive and File Revenue and Expense Report for August 2017 t) Approval of Schedule of Bills through September 14, 2017, in the amount of $685,992.65 Motion by LaFore, seconded by Misteravich, to approve the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING None scheduled. ITEMS FOR CONSIDERATION 1. Consideration of Audit Presentation Dave Herrington and Keith Szymanski from Plante and Moran presented the audit finding.. Dave Herrington informed Council that the City was in very solid financial position. Keith Szymanski informed Council that the revenues were up slightly due to tax value increases. Expenditures were down. The fund balance increased for the year. The CCM: 09/18/2017 Page 2 of 5  APPROVED 10/02/2017 working capital in the water and sewer funds was in a very good position. Motion by Greene, seconded by Warn, to receive and file the City of Richmond June 30, 2017 Financial Report with Supplemental Information from Plante & Moran, LLP. All yeas Motion passes 2. Consideration of Request to Sell Good Fellow Papers/Richmond Lions Club Motion by Reindel seconded by Allen, to approve the request received from the Richmond Lion’s Club to conduct their Good Fellow Paper Sale, at the intersections of Main/Division and County Line Road/St. Clair Highway on Friday, December 1st and Saturday, December 2nd 2017, from Dawn to Dusk; further, the Lion’s Club agree not to be in the Main/Division intersection on Friday, December 1st, from 2:30 p.m. to 3:30 p.m.; and further that the Lion’s agree to sign a Liability Waiver. All yeas Motion passes 3. Consideration of Request to close M-19 to conduct the annual Homecoming Parade/Richmond High School Motion by Allen, seconded by Warn, to approve the request from the Richmond High School to conduct the annual Homecoming Parade and direct the City Clerk to apply to MDOT for permission to close M-19 from 5:00 to 6:00 p.m., on Friday, October 13, 2017, to conduct the annual homecoming parade. All yeas Motion passes 4. Consideration of Adopting 2018 City Council Regular Meeting Schedule Motion by Allen, seconded by Greene, to adopt the 2018 City Council Meeting Schedule as amended. Further, the start time for the meetings in July and August will be 6:00 p.m. All yeas Motion passes 5. Consideration of Establishing a Quarterly Roundtable Meeting Date Motion by LaFore, seconded by Misteravich, to schedule the special quarterly roundtable meeting of the City Council for Monday, October 23, 2017, at City Hall, beginning at 5:30 p.m. All yeas Motion passes 6. Consideration of Bid Award/Masonry Wall CCM: 09/18/2017 Page 3 of 5  APPROVED 10/02/2017 After discussing alternative fencing options with Council, Administration feel the split- faced masonry wall best meets the original design intent and the longevity required at the DPW yard. The project was taken before the Planning Commission for approval. Due to an oversight, the required masonry piers were omitted from the original bid documents. The piers were added along Stone Street and at the corners. With the cost of the piers added in, the low bid is M.L. Schoenherr. Motion by Greene, seconded by Allen, to award the 2017 DPW Masonry Fencing Project to M.L. Schoenherr in the amount of $120,590.00 with the expenses charged to the appropriate line items within the General Fund; DPW, Local Street, Major Street, Water, Sewer and TIFA Funds. All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER - Thanked all of the volunteers for the Richmond2Romeo Half Marathon. - The house demolition project is almost complete. COUNCIL COMMENTS Councilors commented on the great Good Old Days Festival – Received a lot of positive comments from parade participants and those who attended the festival. Greene – The EDC is working on updating the web pages. Also will be voting on EDC program changes. Reindel – Questioned when the Main Street flowers will be removed. City Manager Moore informed Council that they will have to make a determination when they should be removed. Rix – Commented on the sidewalk work being done by MDOT. DPS Director Goetzinger informed Council that he has spoken to MDOT regarding the work. He agrees that it may not be aesthetically pleasing, but MDOT is following their guidelines. Rix – Thanked all of the Festival volunteers. - Glad to see the two houses taken down. - Reminder of upcoming calendar events: 9/21 – EDC at 7:00 pm 9/27 – TIFA at 7:00 pm 9/27 – EMS Drive-through Flu Clinic 8:30 am – 1:30 pm CCM: 09/18/2017 Page 4 of 5  APPROVED 10/02/2017 10/2 – Council at 7:00 pm CLOSED SESSION None. OTHER BUSINESS None. ADJOURNMENT Motion by Misteravich, seconded by Greene, to adjourn the Regular Council Meeting at 7:45 p.m. All yeas Motion passes Respectfully Submitted: Karen Stagl City Clerk CCM: 09/18/2017 Page 5 of 5