City Council

APPROVED 08/06/2018 REGULAR MEETING MINUTES JULY 16, 2018 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 6:00 P.M., ON MONDAY, JULY 16, 2018, BY MAYOR RIX. ROLL CALL Present: Allen, Greene, LaFore, Rix Absent: Misteravich, Reindel and Warn Others: City Manager Moore, City Assessor Cargo Visitors: DPS Director Goetzinger, City Planner Jeschke, Maurice Deprez, Patrick Greve (Waste Management) Motion by Greene, seconded by Allen, to approve excuse Misteravich, Reindel and Warn due to the storm that just passed through Richmond. All yeas Motion passes APPROVAL OF MINUTES Motion by LaFore, seconded by Greene, to approve the minutes of the July 2, 2018, regular meeting, as presented. All yeas Motion passes AUDIENCE PARTICIPATION Maurice Deprez, 68215 Howard Street, addressed his concerns regarding the Moose Lodge property which backs up to his back yard. Stated they were not a good neighbor and again commented on the condition of the area behind the Moose Lodge. Mr. Deprez asked if any permits were filed by the Moose Lodge. Mayor Rix informed Mr. Deprez that Council would be discussing this matter at length at the upcoming Council workshop. CCM: 07/23/2018 Page 1 of 6  APPROVED 08/06/2018 ADOPTION OF AGENDA Motion by Allen, seconded by Greene, to adopt the agenda as presented. All yeas Motion passes CONSENT AGENDA a) Receive and File DPW Activity Report for June 2018 b) Receive and File City Clerk’s Activity Report for June 2018 c) Receive and File City Planner’s Activity Report for June 2018 d) Receive and File Treasury and Money Market Report for June 2018 e) Receive and File Investment CD Report for June 2018 f) Receive and File Code Enforcement Activity Report for June 2018 g) Receive and File Recreation Department Activity Report for June 2018 h) Receive and File Library Activity Report for June 2018 i) Receive and File Water Well Report for June 2018 j) Receive and File Cable Television Department Activity Report for June 2018 k) Receive and File Police Department Statistics for June 2018 l) Receive and File Offense Count Report for June 2018 m) Receive and File Arrest Code Count Report for June 2018 n) Receive and File Traffic Accident Report for June 2018 o) Receive and File Call Flow Report for June 2018 p) Receive and File Burn Permit Report for June 2018 q) Receive and File 2017-18 Alarm Billing Yearly Report r) Receive and File 2017-18 Alarm Billing Fourth Quarter Report s) Receive and File June 27, 2018 Tax Increment Finance Authority Meeting Minutes t) Receive and File Revenue and Expense Report for June 2018 u) Approval of Schedule of Bills dated July 12, 2018, in the amount of $168,334.39 Motion by LaFore, seconded by Greene, to adopt the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING ITEMS FOR CONSIDERATION 1. Consideration of the Second Reading and Adoption of Ordinance No. 156- 23/ Amendment to the Land Use Table to make B-1 and B-2 Comparable Motion by Greene, seconded by Allen, to give second reading and adopt Ordinance 156-23; which amends the land use table to make the B-1(Local Business) and B-2 (Downtown Business) zoning districts comparable. CCM: 07/23/2018 Page 2 of 6  APPROVED 08/06/2018 Discussion on motion: City Planner Jeschke stated that the City had not received any comments from the public since the last meeting. Vote on motion: All yeas Motion passes 2. Consideration of Bid Award/ WWTP Administration Building Roof Replacement Motion by LaFore, seconded by Greene, to authorize award of the WWTP Administration Building Roof Replacement Project to Schena Roofing with expenses of $26,225.00 charged to the appropriate line item in the Sanitary Sewer Fund. Discussion on motion: DPS Director Goetzinger stated the roof has been leaking for some time now and it is time to repair before more damage is done. Vote on motion: All yeas Motion passes 3. Consideration of Bid Award/ City Hall Metal Roof Restoration Motion by LaFore, seconded by Allen, to authorize award of the City Hall Roof Restoration Project to C&I Building Maintenance with expenses of $38,550 charged to the appropriate line items in General, Sanitary Sewer, Water and TIFA funds. Discussion on motion: Council member Greene questioned the drastic differences in the quotes given. DPS Director Goetzinger stated that all were qualified contractors. Mayor Rix stated that sometimes contractors will submit a high bid if they didn’t really want the job, but would take it for a high amount. Audience member Deprez asked about any previous warranty on the roof and was told that the warranty had expired. Vote on motion: CCM: 07/23/2018 Page 3 of 6  APPROVED 08/06/2018 All yeas Motion passes 4. Consideration of Bid Award for 2018 Overband Crack Sealing Contract Motion by Allen, seconded by Greene, to award the 2018 Overband Crack Filling Contract 2018-SR-2 in the amount of $31,707.40 to Wolverine Crack Sealing with the expenses charged to the appropriate line item in the General, Major Street, Local Street and Sanitary funds. Discussion on motion: Council member Greene asked if the school parking lots were the responsibility of the city to maintain. It was stated that they were not; however, DPS Director Goetzinger stated that the contractor had given them a bid. It is up to the School to pay for that portion if they decide to move forward with that portion of the bid. Vote on motion: All yeas Motion passes 5. Consideration of Bid Award for 2018 Asphalt Repairs Contract Motion by LaFore, seconded by Allen, to award the 2018 Asphalt Repairs Contract 2018-SR-3 in the amount of $73,125.00 to Peake Contracting with the expenses charged to the appropriate line items in the General, Major Street, Local Street, Water and Parks and Recreation funds. Discussion on motion: None; however, it was asked when MDOT would be returning to complete the work on Main Street (M-19). City Manager Moore stated it would be at the end of July. Vote on motion: All yeas Motion passes 6. Consideration of Authorization of Well No. 3 cleaning Motion by Allen, seconded by LaFore, to waive purchasing ordinance requirements on the basis of a benefit not otherwise obtainable if competitive bidding procedures were followed to and to authorize Northern Pump & Well to clean and repair Well No. 3 for CCM: 07/23/2018 Page 4 of 6  APPROVED 08/06/2018 the amount not to exceed $24,119.00 with the expenses charged to the appropriate line item within the Water Fund. Discussion on motion: DPS Director Goetzinger stated the pump is to be rebuilt as a part of this work. Mayor Rix stated this meeting is cleaning up many DPW items. A roll call vote was taken: Yeas (Greene, LaFore, Rix, Allen) Absent (Misteravich, Reindel, Warn) Motion passes 7. Consideration of Appointment to TIFA Motion by Greene, seconded by Allen, to confirm the Mayor’s (re)appointment of Nick Yelencich, to the Tax Increment Finance Authority for a 4-year term with an expiration date of June 30, 2022. Discussion on motion: Council member LaFore stated that Nick does a great job. Mayor Rix agreed and stated Nick is a good young man and he is happy to have good people like him on the Board. Vote on motion: All yeas Motion passes CITY MANAGER COMMENTS Moore – Thanked the Council members in attendance for coming to the meeting in spite of the recent storm. COUNCIL COMMENTS Rix – Due to the power outage and numerous fire/ police calls throughout the city caused by the recent storm, it is agreed upon that the Roundtable Council Workshop will be rescheduled for immediately following the next Council meeting on August 6th. Rix – Reminder of upcoming calendar events: 7/19 – EDC meeting at 7:00pm. CCM: 07/23/2018 Page 5 of 6  APPROVED 08/06/2018 7/19 – Summer Concert BRASS BAND 7:00pm at Beebe Park 7/25 – TIFA meeting at 7:00 pm 7/27 – Night swim Richmond Community Pool 7:30pm- 10pm 7/28 – Community Garage Sale, 2nd Annual Rummage & Relic Event, Ride Richmond and Goodwill Pick-Up (Beebe St Park) 8/6 – Council meeting at 6:00 pm CLOSED SESSION None. OTHER BUSINESS None. ADJOURNMENT Motion by Greene, seconded by Allen, to adjourn the Regular Council Meeting at 6:20 p.m. All yeas Motion passes Respectfully submitted: Colleen Cargo City Assessor CCM: 07/23/2018 Page 6 of 6