City Council

APPROVED 09/04/2018 REGULAR MEETING MINUTES AUGUST 20, 2018 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 6:00 P.M., ON MONDAY, AUGUST 20, 2018, BY MAYOR RIX. PLEDGE OF ALLEGIANCE Council Members and the audience present stood for the Pledge of Allegiance and the Invocation. ROLL CALL Present: Allen, Greene, LaFore, Misteravich, Reindel, Rix, Warn Absent: None Others: City Manager Moore, City Clerk Stagl Visitors: Maurice Deprez; Patrick Greve, Waste Management, DPS Director Goetzinger, 2018 Miss Richmond and her Court APPROVAL OF MINUTES Motion by Warn, seconded by Allen, to approve the minutes of the August 6, 2018, regular meeting, as presented. All yeas Motion passes Motion by Warn, seconded by Allen, to approve the minutes of the August 6, 2018, quarterly roundtable, as presented. All yeas Motion passes AUDIENCE PARTICIPATION 2018 Miss Richmond and her court were in attendance and informed Council of the many area parades they have attended. They are looking forward to the Richmond Good Old Days events. CCM: 08/20/2018 Page 1 of 6  APPROVED 09/04/2018 Maurice Deprez, addressed Council regarding Lane Street. He has spoken to other residents and businesses in the area. He informed them of what the City is proposing and they are not in favor. Mr. Deprez also expressed his opposition to the increase Waste Management is proposing. ADOPTION OF AGENDA Motion by Allen, seconded by Warn, to adopt the agenda as amended. Remove item #6, Consideration of Salt Bin. This item will be presented to Council at the next meeting. All yeas Motion passes CONSENT AGENDA a) Receive and File DPW Activity Report for July 2018 b) Receive and File City Clerk’s Activity Report for July 2018 c) Receive and File City Planner’s Activity Report for July 2018 d) Receive and File Treasury and Money Market Report for July 2018 e) Receive and File Investment CD Report for July 2018 f) Receive and File Code Enforcement Activity Report for July 2018 g) Receive and File Recreation Department Activity Report for July 2018 h) Receive and File Library Activity Report for July 2018 i) Receive and File Water Well Report for July 2018 j) Receive and File Cable Television Department Activity Report for July 2018 k) Receive and File Police Department Statistics for July 2018 l) Receive and File Offense Count Report for July 2018 m) Receive and File Arrest Code Count Report for July 2018 n) Receive and File Traffic Accident Report for July 2018 o) Receive and File Call Flow Report for July 2018 p) Receive and File Burn Permit Report for July 2018 q) Receive and File Revenue and Expense Report for July 2018 r) Approval of Schedule of Bills dated August 16, 2018, in the amount of $875,900.02 Motion by LaFore, seconded by Misteravich, to approve the Consent Agenda as presented. All yeas Motion passes CCM: 08/20/2018 Page 2 of 6  APPROVED 09/04/2018 PUBLIC HEARING None ITEMS FOR CONSIDERATION 1. Consideration of Richmond Band Boosters Signage Request Motion by Reindel, seconded by Warn, to approve the special event application from Richmond Band Boosters for an across the road banner from September 12th through October 3rd in conjunction with their annual Pumpkin, Craft and Vendor Sale, October 6th and 7th. All yeas Motion passes Motion by Allen, seconded by LaFore, to approve the special event application from Richmond Band Boosters for temporary signage in conjunction with their annual Pumpkin, Craft and Vendor Sale, October 6th and 7th. The signs placed at the City Limit Signs will be allowed beginning Saturday, September 21st. All yeas Motion passes 2. Consideration of Ride for Recovery Signage Request Motion by Allen, seconded by Warn, to approve the special event request for CARE of Southeastern Michigan for their Ride4Recovery to place signage at the Trailhead Park and throughout town from Friday, September 21st through Sunday, September 30th. All yeas Motion passes 3. Consideration of Waste Management Proposal Motion by LaFore, seconded by Misteravich, to approve the proposed amendment to the Waste Management Contract and which will increase the cost of recycling by 50 cents per unit, but allowing the City the option of opting out of the final year of the contract. Discussion on motion: Patrick Greve, Waste Management – thanked Council for their consideration on this issue as Waste Management works to adjust to industry changes. Good compromise that gives options to the City in the future. Maurice Depres – still against the change. CCM: 08/20/2018 Page 3 of 6  APPROVED 09/04/2018 Councilors Allen and Greene – many residents want to keep the recycling service. Additional education needed to inform residents about contamination in recycling. All yeas Motion passes 4. Consideration of Memorial Bench Donation Request Motion by Reindel, seconded by Warn, to approve Donation/Gift Agreement with Alexis Werner for the purchase of a Memorial Bench from Perennial Park Products and plaque for a total of $500.00 in accordance with the Memorial Policy. All yeas Motion passes 5. Consideration of Stoecker Lane Water Main Proposal Motion by LaFore, seconded by Misteravich, to waive purchasing ordinance requirements on the basis of a benefit not otherwise obtainable if competitive bidding procedures were followed and to authorize the expense of $51,000.00 for the construction of water main from Stoecker Lane to Woodside Drive and the construction of a sewer lead to 68051 Stoecker Lane with funds charged to: $44,625.00 – 591-900- 818.000; Contractual Services, Capital Improvements, Water Fund. A roll call vote was taken: All yeas (Greene, LaFore, Misteravich, Reindel Rix, Warn, Allen) Motion passes 6. Consideration of Salt Bin Construction [REMOVED FROM THE AGENDA AT THE MEETING – WILL BE ON NEXT COUNCIL AGENDA] 7. Consideration of Changing the Location of the September 4, 2018 City Council Meeting Motion by Allen, seconded by Reindel, to change the location of the September 4, 2018, City Council meeting from the City Offices to the School House in Bailey Park at 36045 Park Street. All yeas Motion passes CCM: 08/20/2018 Page 4 of 6  APPROVED 09/04/2018 8. Consideration of the Establishment of the City Manager Evaluation Committee Motion by Reindel, seconded by Warn, to establish the ad hoc City Manager Review Committee for the purposes of coordinating the annual performance evaluation of the City Manager and reviewing the City Manager’s employment agreement and making recommendations to the City Council on changes in the compensation package provided to the City Manager, with the committee to expire on October 30, 2018 with the following councilors appointed to serve on the committee: Mayor Rix, Mayor Pro-Tem Misteravich and Councilor LaFore. All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER - The contractor has begun the City Hall Roof Repairs. - The Street work is almost complete - Crack sealing of the City Hall parking lots will be starting this week. - According to MDOT – the contractor should be in the City August 23rd to complete the work on Main Street. All work should be completed by Labor Day – if not, they will remove the barrels for the Good Old Days Festival. COUNCIL COMMENTS Greene – Questioned if the Richmond2Romeo Run was happening this year. City Manager Moore informed Council that the last few years the number of participants in the run has decreased, therefore, it was decided to cancel the event this year. Rix – Reminder of upcoming calendar events: 8/24 – Last regular scheduled night swim 8/25 & 8/26 – Night swim in celebration of the Pool’s 50th anniversary 9/3 – City Hall, Library and Recreation Center closed for Labor Day 9/4 – Council meeting at 7 pm 9/4 – Recreation meeting at 7 pm 9/6 – 9/9 – Good Old Days Festival CLOSED SESSION None CCM: 08/20/2018 Page 5 of 6  APPROVED 09/04/2018 OTHER BUSINESS None ADJOURNMENT Motion by Misteravich, seconded by Greene, to adjourn the Regular Council Meeting at 6:40 p.m. All yeas Motion passes Respectfully Submitted: Karen Stagl City Clerk CCM: 08/20/2018 Page 6 of 6