City Council

APPROVED 02/19/2024 REGULAR MEETING MINUTES February 5, 2024 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:00 P.M. ON MONDAY, FEBRUARY 5, 2024 BY MAYOR RIX. ROLL CALL Present: Allen, LaFore, Misteravich, Reindel, Rix, Schultz, Warn Absent: None Others: City Manager Moore, City Clerk McCallister, DPW Director Jim Goetzinger Visitors: James and Martha Wilton (35532 Jolaine Ct.) APPROVAL OF MINUTES Motion by Warn seconded by Schultz, to approve the minutes of the January 15, 2024 regular meeting as presented All yeas Motion passes Motion by Warn seconded by Schultz, to approve the minutes of the January 15, 2024 Quarterly meeting as presented All yeas Motion passes AUDIENCE PARTICIPATION None ADOPTION OF AGENDA Motion by Warn, seconded by Allen, to amend the agenda to include Item D: City Council Goals and Objectives FY2024-25 to the consent agenda All yeas Motion passes CCM: 02/05/2024 Page 1 of 5  APPROVED 02/19/2024 CONSENT AGENDA a) Receive and File January 9, 2024, Recreation Board Meeting Minutes b) Receive and File November 16, 2023 EDC Meeting Minutes c) Approval of Schedule of Bills dated February 5, 2024, in the amount of $347,417.11 d) City Council Goals and Objectives FY2024/25 [added at meeting] Motion by Warn, seconded by Allen, to adopt the Consent Agenda as amended. All yeas Motion passes PUBLIC HEARING None ITEMS FOR CONSIDERATION 1. Consideration of Veterans Banners Motion by Reindel, seconded by Schultz, to approve the use of the light pole banner arms from Water to Monroe Streets to hang Veteran banners near the Veterans Park for the two weeks prior to Memorial Day and the two weeks following (May 13th - June 10th). All yeas Motion passes 2. Consideration of purchasing solar power radar signs Motion by Allen, seconded by Warn, to waive the Purchasing Ordinance requirements under Section 64-53(d) and authorize the City Manager to sign the quote from Radarsign for three (3) TC-600 Solar Powered Radar Signs and brackets in the amount of $11,814. A roll call vote was taken: All Ayes (LaFore, Misteravich, Reindel, Rix, Schultz, Warn, Allen) Motion passes 3. Consideration of City Hall Improvements Motion by Reindel, seconded by Warn, to approve the quotes from Rioux Contracting and authorize the expense of $6,000 for the City Hall customer service window upgrades and the crown molding and drywall improvements in the Council Chambers CCM: 02/05/2024 Page 2 of 5  APPROVED 02/19/2024 with the expense charged to the appropriate line item, Buildings & Grounds-CHPD – Buildings Additions & Improvements. All yeas Motion passes 4. Consideration WWTP – Dewatering Pump Replacement Motion by LaFore, seconded by Misteravich, to waive purchasing ordinance requirements due to Section 64-53(a) and to authorize the expense of $12,742.00 for the purchase and installation of a replacement dewatering pump with funds charged to 402-527-977.000, WWTP Equipment Acquisition. A roll call vote was taken: All Ayes (Misteravich, Reindel, Rix, Schultz, Warn, Allen, LaFore) Motion passes 5. Consideration of DPW Yard Paving - Bid Award Motion by LaFore, seconded by Misteravich, to authorize the expense of $215,933 to Astec Asphalt for the DPW Yard Paving project with expenses charged to the appropriate line items in the Local Street and Major Street Funds. All yeas Motion passes 6. Consideration of 2024 Aggregate Supply – Bid Award Motion by Schultz, seconded by Allen, to award the 2024 Aggregate Materials Supply contract to T.R. Pieprzak at the unit prices of $20.91 per ton for 21AA limestone and $7.30 per ton for MDOT Class III sand. All yeas Motion passes 7. Consideration of 2024-26 Generator Maintenance – Bid Award Motion by Reindel, seconded by LaFore, to award the 2024 to 2026 Generator Maintenance Contract 2024-GEN-1 to AC/DC Electrical with the expenses charged to the appropriate line items of the General Fund, Fire Fund, Sanitary Sewer Fund and Water Fund in the FY23/24, FY24/25, FY25/26, and FY26/27 budgets with an estimated amount of $23,024. All yeas Motion passes CCM: 02/05/2024 Page 3 of 5  APPROVED 02/19/2024 8. Consideration of DPW Signage Proposal Motion by Reindel, seconded by Schultz, to waive purchasing ordinance requirements due to Section 64-53(d) and to authorize the expense of $12,626.00 for the purchase and installation of streetscape signage for the DPW Yard with expenses charged to the appropriate line items in General, Major Street, Local Street, TIFA, Sanitary Sewer, and Water funds. A roll call vote was taken: All Ayes (Reindel, Rix, Schultz, Warn, Allen, LaFore, Misteravich) Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER Currently the City is only running one (1) plow truck. Quotes for repair to the DPW plow engine will be forthcoming. Thank you to all the participants involved in the Chili Cook- off event on February 3, 2024 and for the TIFA for sponsoring the ice sculptures. COUNCIL COMMENTS Rix – Very pleased with the Chili Cook-off event and the attendance. Rix commended the DPW staff for their plow work despite being down a vehicle. LaFore – The Big Dog ice sculpture was dedicated to the former TIFA chairman, Bill Ruff. Rix - Reminder of upcoming Calendar events: Upcoming Special Events: 2/5 – 5/22 Beginning Yoga on Monday/Wednesday from 6pm-7pm ($10) Thursdays Strength/Balance (9-10am) Richmond Community Center Thursdays Young at Heart Cardio (10:15-11am) Richmond Community Center 2/10 RPOA Dance (Tickets on sale at Richmond Flower Shop) 2/12 Adventures in STEM-Valentine Card Making at 3:30 at the Library Now-4/11 Hall walking (Tues/Wed/Thurs from 6pm-8pm) $1 per day Calendar Events: 2/8 Board of Zoning Appeals/Planning Commission at 7pm 2/14 Happy Valentine’s Day 2/17-2/25 Beginning of Early Voting (City Hall from 8:30am-4:30pm) 2/19 City Council Meeting at 7pm CCM: 02/05/2024 Page 4 of 5  APPROVED 02/19/2024 CLOSED SESSION 1. Consideration of Property Purchase Motion by Allen, seconded by Schultz, to convene into closed session in accordance with Section 8 (d) of the Michigan Open Meetings Act, Public Act 267 of 1976, as amended, to consider the purchase or lease of real property, as requested by administration. A roll call vote was taken: All yeas: (Rix, Schultz, Warn, Allen, LaFore, Misteravich, Reindel Motion passes Council recessed at 7:31 p.m. to go into closed session. OTHER BUSINESS Motion by Allen, seconded by Schultz, to reconvene into open session at 7:55pm All yeas Motion passes 1. Consideration of Property Purchase Motion by Reindel, seconded by Warn, to direct the City Manager to proceed with the sale of the property. All yeas Motion passes ADJOURNMENT Motion by Misteravich seconded by Allen, to adjourn the Regular Council Meeting at 7:57 p.m. All yeas Motion passes Respectfully submitted: Heather McCallister City Clerk CCM: 02/05/2024 Page 5 of 5