City Council

APPROVED 09/03/2024 REGULAR MEETING MINUTES AUGUST 19, 2024 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:01 P.M., ON MONDAY, AUGUST 19, 2024, BY MAYOR RIX. ROLL CALL Present: Allen, LaFore, Misteravich Reindel, Rix, Schultz, Warn Absent: None Others: City Manager Moore, City Clerk McCallister, DPW Director Goetzinger Visitors: Will Trombley, Devin Michael Strzelecki APPROVAL OF MINUTES Motion by Warn, seconded by Schultz, to approve the minutes of the August 5, 2024, regular meeting as presented. All yeas Motion passes AUDIENCE PARTICIPATION Will Trombley presented a signed poster from the participants of the wrestling fundraising event and thanked the City Council for their support. Devin Michael, Devin’s Towing, requested consideration in being included in the towing of vehicles in Richmond. A prepared letter of consideration was presented to City Manager Moore for further review. No other comments were received. ADOPTION OF AGENDA CCM: 08/19/2024 Page 1 of 7  APPROVED 09/03/2024 Motion by Warn, seconded by Schultz, to adopt and amend the agenda to include two (2) items for under Other Business: 1. Consideration of purchase of property and 2. Consideration of City Manager Evaluation All yeas Motion passes CONSENT AGENDA a) Receive and File Revenue and Expense Report July 2024 b) Approval of Schedule of Bills dated August 19, 2024, in the amount of $523,365.24 Motion by LaFore, seconded by Misteravich, to adopt the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING None ITEMS FOR CONSIDERATION 1. Consideration of Drain Maintenance – Richmond/Columbus S. of Division Motion by Allen, seconded by Schultz, to authorize the expense of $7,000 in matching funds to the Macomb County Public Works Office for drain maintenance within the City of Richmond with funds charged to 202.462.818.000, Contractual Services; Major Street. All yeas Motion passes 2. Consideration of Special Event Request/Band Boosters Annual Pumpkin Sale/Over the Road Banner/Temporary Signage Motion by LaFore, seconded by Misteravich, to approve the special event application from Richmond Band Boosters for an across the road banner from September 20th through October 6th in conjunction with their annual Pumpkin Extravaganza on October 5th and 6th. All yeas Motion passes CCM: 08/19/2024 Page 2 of 7  APPROVED 09/03/2024 Motion by Reindel, seconded by Allen, to approve the special event application from Richmond Band Boosters for temporary signage in conjunction with their annual Pumpkin, Craft and Vendor Sale, October 5th and 6th. The signs placed at the City Limit Signs will be allowed beginning Friday, September 20th. 1. The applicant shall work with city staff on proper placement of the signs to minimize any sight visibility issues. All yeas Motion passes 3. Consideration of Approving Special Event Request/RAHGS Cemetery Walk/ Over the Road Banner Motion by Allen, seconded by Schultz, to approve the request from RAHGS to conduct a Cemetery Walk in the City of Richmond Cemetery on Saturday, September 28, 2024 from 11:00 a.m. to 4:00 p.m. and the use of the Chapel for registration; and direct the City Clerk to apply to MDOT for the placement of an across the road banner from Monday, September 16, 2024 through Sunday, September 29, 2024. Discussion on motion: Warn questioned if the placement of the RAHGS banner would conflict with the earlier approved banner request from the Band Boosters. Administration noted the placement of the Band Booster Banner will be hung at location number 1, near Ball Equipment, and the RAHGS banner will be placed at location number 2, further north near the Richmond Fire Hall. No further comments were received. All yeas Motion passes 4. Consideration of Design Engineering – Main St. Water Main Replacement Motion by Schultz, seconded by Warn, to authorize the expense of $92,000 for design engineering services on the Main Street Water Main project by Tetra Tech with expenses charged to the appropriate line item in the Water Fund. All yeas Motion passes CCM: 08/19/2024 Page 3 of 7  APPROVED 09/03/2024 5. Consideration of Design Engineering – Oak & Priestap Motion by LaFore seconded by Misteravich, to authorize the expense of $92,000 for design engineering services on the Oak & Priestap Reconstruction project by Tetra Tech with expenses charged to the appropriate line item in the Major Street, Sanitary Sewer, and Water Funds. All yeas Motion passes 6. Consideration of approving Swan Creek Estates request for Traffic Enforcement Motion by LaFore, seconded by Misteravich, to approve Traffic Control Order # 1-2024 authorizing the Richmond Police Department to enforce all traffic related issues under the Uniform Traffic Code, State of Michigan Motor Vehicle Code, City Ordinance #90- 26, for three years within Swan Creek Estates Condo Associations subdivision and require the associations to cover any costs for signage. All yeas Motion passes 7. Consideration of purchase of City Hall Server - Firewall Motion by Allen, supported by Schultz, to waive purchasing ordinance requirements due to Section 64-53(d) and to authorize the expense of $6,437.23 for the purchase and installation of a new Sophos XGS Firewall and 3-year support subscription with the expense charged to the appropriate line items in General, Buildings and Grounds CHPD, Equipment Acquisition. A roll call vote was taken: All yeas: (LaFore, Misteravich, Reindel, Rix, Schultz, Warn, Allen) Motion passes 8. Consideration of Richmond TV Sponsorship Package Motion by Allen, seconded by Reindel, to approve the Richmond TV Sponsorship Package. All yeas Motion passes 9. Consideration of DTE Lighting Proposal/Beebe Park CCM: 08/19/2024 Page 4 of 7  APPROVED 09/03/2024 Motion by Reindel, seconded by Warn, to approve the DTE Purchase Agreement in the amount of $3,461.35 to install three (3) additional lights in Beebe Street Park and authorize the City Manager to sign the agreement. All yeas Motion passes Motion by Reindel, seconded by Warn, to amend the Park and Recreation Fund, Parks & Recreation Budget, Buildings Additions and Improvements line Item (508-757- 976.000) from $0 to $3,461.35. All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER None COUNCIL COMMENTS Mayor Rix announced the upcoming events: 8/24/24 Free Shred Day in City Hall Parking Lot (12pm-3pm) 8/28 TIFA at 7pm 8/30 Community Center Closed 8/31-9/2 All City Offices Closed due to Labor Day Holiday 9/3 City Council Meeting at 7pm 9/5-9/8 Annual Good Old Days Festival CLOSED SESSION 1. Consideration of purchase of property Motion by Allen, seconded by Schultz, to convene into closed session in accordance with Section 8 (d) of the Michigan Open Meetings Act, Public Act 267 of 1976, as amended, to consider the purchase or lease of real property, as requested by administration. A roll call vote was taken: CCM: 08/19/2024 Page 5 of 7  APPROVED 09/03/2024 All yeas: (Misteravich, Reindel, Rix, Schultz, Warn, Allen, LaFore) Motion passes Council recessed at 7:30 pm to go into closed session for consideration of purchase of property. 2. Consideration of City Manager Evaluation Motion by Allen, seconded by Warn, to convene into closed session in accordance with Section 8 (d) of the Michigan Open Meetings Act, Public Act 267 of 1976, as amended, for the purpose of considering a periodic personnel evaluation of the City Manager as requested by the City Manager. A roll call vote was taken: All yeas: (Reindel, Rix, Schultz, Warn, Allen, LaFore, Misteravich,) Motion passes Council recessed at 7:31 pm to go into closed session for consideration of property purchase. Motion by LaFore, seconded by Misteravich, to reconvene into open session at 7:51 p.m. All yeas Motion passes OTHER BUSINESS 1. Consideration of purchase of property Motion by Reindel, seconded by Warn, to approved the purchase of 69271 Forest Street in the amount of $210,000 and direct the City Manager to prepare and execute a purchase agreement with the request to TIFA to help fund this purchase. All yeas Motion passes Discussion on motion: It was noted that this property is a great investment for the City. Future plans for either CCM: 08/19/2024 Page 6 of 7  APPROVED 09/03/2024 additional parking or green space is intended for that property. Reindel noted the purchase price for the property is below the assessed value. No further comments were received. 2. Consideration of City Manager Evaluation Motion by Allen, seconded by Schultz, to approve the City Manager’s evaluation results. The City Council has completed the City Manager’s evaluation with input from all Councilors. The City Manager evaluation placed the manager between effective to very effective, and the City Manager’s and TIFA Director’s compensation should be adjusted in accordance with the raises provided to the other full-time non-affiliated personnel this year. Discussion on motion: Mayor Rix expressed his appreciation for administrations knowledge and expertise in growing the community and retaining the quality of life here in Richmond. City Manager Moore thanked Council and appreciates all their hard work. No further comments were received. All yeas Motion passes ADJOURNMENT Motion by Misteravich seconded by Allen, to adjourn the Regular Council Meeting at 7:55 p.m. All yeas Motion passes Respectfully submitted: Heather L. McCallister City Clerk CCM: 08/19/2024 Page 7 of 7