City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, December 11, 2018 Notice is hereby given that the River Heights City Council will hold its council meeting beginning at 5:15 p.m. in the River Heights City Office Building at 520 S 500 E. Opening Remarks(Wright)and Pledge of Allegiance (Thatcher) Adoption ofPrevious Minutes and Agenda Reports and Approval ofPayments(Mayor, Council, Staff) Adjourn Posted^s6^ day of December 2018 Sheila Lind, Recorder Attachments for this meeting and drafts of previous meeting minutes can be found on the State's Public Notice Website (pmn.utah.gov) In compliance with the American Disabilities Act, individuals needing special accommodations(including auxiliarv' communicative aids and services) during this meeting should notifS' Sheila Lind,(435)770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights,Utah 84321 Phone & Fax (435)752-2646  River Heights City 3 Council Meeting 4 5 December 11, 2018 6 7 8 Present: Mayor Todd Rasmussen 9 Council members: Doug Clausen 10 Robert"K" Scott 11 Elaine Thatcher 12 Blake Wright 13 14 Recorder Sheila Lind 15 Public Works Director Clayten Nelson 16 Finance Director Clifford Grover 17 Treasurer Wendy Wilker 18 19 Excused Councilmember Dixie Wilson 20 21 Others Present: None 22 The following motions were made during the meeting: 25 26 Motion #1 27 Councilmember Scott moved to "adopt the minutes of the council meeting of November 27, 28 2018 and the evening's agenda." Councilmember Clausen seconded the motion, which passed with 29 Clausen, Scott, Thatcher and Wright in favor. Wilson was absent. No one opposed. 30 31 Motion #2 32 Councilmember Clausen moved to "pay the bills as listed, with the addition of$3,575 to 33 Westons for water shares." Councilmember Thatcher seconded the motion, which passed with 34 Clausen, Scott, Thatcher and Wright in favor. Wilson was absent. No one opposed. 35 36 37 Proceedings of the Meeting: 38 39 The River Heights City Council met at 5:15 p.m. in the Ervin R. Crosbie Council Chambers in 40 the River Heights City Building on Tuesday, December 11, 2018 for their regular council meeting. 41 Opening Remarks and Pledge of Allegiance: Councilmember Wright opened the meeting with 42 a prayer and Councilmember Thatcher led the group in the Pledge of Allegiance. 43 Adoption ofPrevious Minutes and Agenda: Minutes for the November 27, 2018 meeting were 44 reviewed. At the request of Councilmember Wilson, Recorder Lind read lines 128-132. The Council agreed with the language. gibiyt HyjglUb' ffiljii 520 South 500 East River Heights,Utah 84321 Phone & Fax (435) 752-2646 46 Councilmember Scott moved to "adopt the minutes of the council meeting of November 47 27,2018 and the evening's agenda." Councilmember Clausen seconded the motion, which 48 passed with Clausen, Scott, Thatcher and Wright in favor. Wilson was absent. No one opposed. 49 50 Reports and Approval ofPayments CMavor. Council. Staff): 51 52 Public Works Director Nelson 53 • The 700 South Sidewalk Project has been signed off for substantial completion. He and 54 Engineer Rasmussen both agreed. The final grading between the sidewalk and road will be 55 finished up when weather permits. Councilmember Thatcher asked if asphalt will be installed 56 in areas between the sidewalk and asphalt. Mr. Nelson responded that it will stay how it is now 57 because ofstormwater regulations. He may need to fill in with gravel as it settles. 58 • Mayor Rasmussen asked Treasurer Wilker if she had pulled the financial report for him to pass 59 on to UDOT for the grant reimbursement on the 700 South sidewalk. She responded that she 60 needed to talk with Financial Director Grover first for some clarification. 61 • Mr. Nelson stated the Old Church has been added to the city's insurance policy. The Opera 62 Company had surprisingly cleaned out one ofthe rooms in the building, so he and Cameron 63 Reed will move the Apple Days items in. He will have the locks changed on the south side to 64 fit our city keys. 65 • He informed that he received a door hanger at his home (in Providence)from a group 66 concerned about the life cycle residential zone and Providence's plan. It listed some upcoming 67 meetings in Providence. He will scan and forward it to the River Heights council members for 68 their information. 69 70 Finance Director Grover 71 • The auditor will give his report at the January 8 council meeting. 72 • The budgets are tracking very well. 73 74 Treasurer Wilker 75 • She presented and answered questions regarding the list of bills to be paid. 76 • Councilmember Clausen reminded that he received the okay to buy(in behalf of the city) the 77 Weston water shares. They have 24.58 shares (at $250/share). They owe the irrigation 78 company assessment for 2017($1,280) and 2018 ($1,290). The Westons have agreed the city 79 can write them a check for the shares, less the back assessments ($3,575). The city would then 80 be billed by the irrigation company for the past assessments. Mr. Clausen requested a check be 81 approved to pay the Weston's for the shares. Treasurer Wilker agreed to cut it but will hold it 82 until the city is in possession of the share certificates. She mentioned, this may require a copy 83 of the Weston trust, stating the sons have the authority to sell the shares. Mr. Clausen will 84 work with Weston's to get this information and notify the irrigation company ofthe change in 85 shareholders. 86 • Ms. Wilker explained the Providence City bill (#23). She received a call from Jesse, of 87 Providence, who is under the direction of Skarlet Bankhead. He informed that River Heights 88 owes Providence $7,000. It turns out that $6,400 was actually a current bill that came last 89 week. Providence felt River Heights owes them $1,000 from a couple years ago for ball 90 diamond dirt. PWD Nelson explained to her that they had an agreement to trade the dirt for 91 Providence's use of the RH ball diamond since theirs wasn't usable at the time. RH had also River Heights City Council Meeting, 12/11/18  agreed to not charge Providence for field prep. He had agreed RH would pay for part ofthe dirt if the cost exceeded what they felt was fair. However,Providence didn't ever notify RH 94 that more was owed or send a bill. 95 Another part of the bill was for legal fees in 2016 that Mayor Brackner recognized RH 96 was billed for but it was for tickets issued in Providence. RH overpaid $240 to Providence 97 before realizing what had happened. When it was discovered, Providence said they would 98 credit it back, however, they can't show where the credit was noted. They don't issue 99 statements, only invoices, so there's no way to know the detail of the bill. However, Jesse 100 agrees that Providence owes RH $240. 101 Ms. Wilker pointed out that every year she has to call Providence to remind them to bill 102 RH for the library. Now, Skarlet wants to assess a $110 late fee, which she will not remove. 103 They agreed to reduce the $1,000 by $360 (an overpayment on an attorney bill that didn't 104 belong to RH)and the $240 RH overpaid, which leaves $440. 105 Because part of this bill comes out of parks, Councilmember Wilson discussed it with 106 FD Grover. They felt the city should not enter into any verbal agreements. The mayor and 107 council agreed. He suggested a memo of understanding. The group felt RH wasn't being dealt 108 with fairly, but agreed it wasn't worth fighting Providence over. 109 PWD Nelson was asked how the sand and salt is handled with Providence. He said they 110 have an honor system that has worked very well. He picks up sand and salt from Providence 111 when its needed. He records what he takes and notifies Providence monthly so they can bill 112 RH. He was advised to get a memo of understanding in place with Providence for the price of 113 salt. • The Landmark bill was discussed, regarding the 700 South Sidewalk Project. The amount doesn't include retainage of$10,609.54 which the city is holding until the project is fully 116 completed. 117 118 Councilmember Clausen moved to ^^pay the bills as listed, with the addition of$3,575 to 119 Westons for water shares." Councilmember Thatcher seconded the motion, which passed with 120 Clausen, Scott, Thatcher and Wright in favor. Wilson was absent. No one opposed. 121 122 Councilmember Thatcher 123 • She thanked everyone for their help on the Tree Lighting Event. 124 • She plans to send out royalty/ambassadors' information with the next newsletter. 125 126 Councilmember Scott didn't have anything. 127 128 Councilmember Clausen 129 • Mr. Clausen has found out the city can apply for TAP funds for non-motorized sidewalks and 130 trails. He talked to Engineer Rasmussen about helping the city apply for 1000 East sidewalk 131 funds. They will specify in the application that the city will pay 50%, which will increase the 132 likelihood ofreceiving funding. 133 • He attended a meeting put on by the Utah League. There was a lot of information about 134 affordable housing, which RH is not subject to because of size. However, if we wanted to get 135 involved in it, we may be able to get some funding. 1 Councilmember Wilson was absent. River Heights City Council Meeting, 12/11/18 138 139 Councilmember Wright didn't have anything. 140 141 Recorder Lind 142 o She reminded newsletter submissions are due on the 15^^. 143 144 Mayor Rasmussen 145 o He reported that the church property, east ofthe Stake Center(800 South 600 East) is not 146 available for purchase. He will explain in a future email. 147 148 The meeting adjourned at 5:50 p.m. 149 150 151 152 Sheila Lind, Recorder 153 154 Todd A. Rasmussen, Mayor River Heights City Council Meeting, 12/11/18 River Heights City Financial Summary 'November 30, 2018 10/31/18 11/30/18 Net Change % of Total General Fund 40,097.15 12,112.76 (27,984.39) 0.76% Capital Projects Fund 219,103.59 181,775.40 (37,328.19) 11.43% Water Fund 520,410.94 541,496.50 21,085.56 34.06% Sewer Fund 847,284.94 854,524.00 7,239.06 53.75% Total Cash Balance 1,626,896.62 1,589,908.66 (36,987.96) 100.00% %0f %0f Unexpended Budget Time YTD Actual Annual Budget Budget Incurred Incurred General Fund • Revenue 252,829.14 757,030.00 504,200.86 33.40% 41.92% Expenditures Administrative 57,481.24 162,050.00 104,568.76 35.47% 41.92% Office 5,527.92 17,120.00 11,592.08 32.29% 41.92% Community Affairs 8,550.80 18,400.00 9,849.20 46.47% 41.92% Planning & Zoning 1,205.07 8,470.00 7,264.93 14.23% 41.92% Public Safety 30,106.46 86,400.00 56,293.54 34.85% 41.92% Roads 37,363.59 104,000.00 66,636.41 35.93% 41.92% Parks & Recreation 23,844.80 90,800.00 66,955.20 26.26% 41.92% Sanitation 69,814.75 150,000.00 80,185.25 46.54% 41.92% Transfer To CP Fund 120,000.00 120,000.00 - 100.00% Total Expenditures 353,894.63 757,240.00 403,345.37 46.73% 41.92% Net Revenue Over Expenditures (101,065.49) (210.00) 100,855.49 Capital Projects Fund Revenue 444.14 400.00 (44.14) 41.92% Transfer From General Fund 120,000.00 120,000.00 - Expenditures Administrative 130,000.00 130,000.00 41.92% Parks & Recreation 152,750.00 152,750.00 41.92% Roads 201,518.86 757,750.00 556,231.14 41.92% - - - 41.92% Total Expenditures 201,518.86 1,040,500.00 838,981.14 41.92% Net Revenue Over Expenditures (81,074.72) (920,100.00) (839,025.28) Water Fund Revenue 192,655.00 346,130.00 153,475.00 55.66% 41.92% Expenditures 99,066.46 272,250.00 173,183.54 36.39% 41.92% Net Revenue Over Expenditures 93,588.54 73,880.00 (19,708.54) Sewer Fund Revenue 122,252.27 249,500.00 127,247.73 49.00% 41.92% Expenditures 127,010.51 310,250.00 183,239.49 40.94% 41.92% Net Revenue Over Expenditures (4,758.24) (60,750.00) (55,991.76)  River Heights City Biiis To Be Paid 12/11/2018 Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. Aff. Water Sewer Total 1 AG-Trac Enterprises Sprinkler Winterizations $400.00 ■ $400.00 2 Al's Trophies & Frames Roydty Framing & Photo Finishing $57.00 $57.00 3 Bear River Health Department Coliform Testing $40.00 $40.00 4 Brag Area Clerks and Recorder Associati Sheila Recorder Membership Annual $35.00 $35.00 5 Cache Valley Publishing Public Hearing Appeal Authority $47.22 $47.22 6 Caselle Monthly Contract Support $91.69 $91.66 $91.65 ' $275.00 7 Chevron & Texaco Fuel for City Vehicles $44.96 $44.96 $44.96 $44.96 $179.84 8 Chris Milbank Planning Commission $60.00 $60.00 9 Cinty Schaub Planning Commission $60.00 $60.00 10 Corey Kimzey Utility Overpayment $16.00 $2.00 $3.00 $32.75 $19.05 - $72.80 11 Daines & Jenkins GRAMA,Annexation, Sidewalk $854.00 $854.00 12 Douglas Clausen Mileage SLC LPC Meeting $89.38 $89.38 13 Ellis Equipment Brush Cutter Repairs $192.70 $192.71 I $385.41 14 Freedom Mailing Bill Processing $144.41 $48.14 $48.14 ' $240.69 15 Headier Lehnig Planning Commission $60.00 $60.00 16 Industrial Tool And Supply Ship Grinder Shield $12.61 $12.61 $12.61 $12.61 $50.44 17 Intermountain Farmers Sidewalk Salt Melt $29.96 $29.96 18 Lance Pitcher Planning Commission $60.00 $60.00 19 Landmark Companies 700 South Sidewalk $73,557.06 $73,557.06 20 Noel Cooley Planning Commission $60.00 . $60.00 21 Peggy Smith Royalty Framing & Photo Finishing $40.41 . $4041 22 Petereon Plumbing Supply Upper Well House Repairs $22021 $220:21 23 Providence City 2 yrs. Prov Error Fix and Settle Up -$240.00 $680.00 $440.00 24 RocIq'Mountain Power Electricity $89.41 $59.49 $25.55 $1,302.62 $1,735.85 $25.75 ■ $3,238.67 25 Sam's Club Postage Stamps, Annual Member, Hot Co $154.94 $33.33 $33.33 $221.60 26 Secure Instant Payments Monthly Service Fee $13.24 $13.23 $13.23 , $39.70 27 Simmons, Conner Utility Overpayment $33.18 $7.13 $57.24 $55.70 $153.25 28 South Fork Hardware-Logan Shop Supplies $7.26 $7.26 $7.26 $7.26 •-$29.04 29 Utah Local Government Trust Workers Comp Monthly/Auto Credit $7.81 $11.99 $36.60 $46.37 $48.80 . $151:57 30 Utah Taxpayers Association Annual Subscription $50.00 $50.00 31 Verizon Wireless City Cell Phones $35.84 $35.84 $35.84 $107.52 32 Xerox Copier Usage Monthly $38.00 $38.00 33 LLtr 34 35 36 \£^ ipY okJ 1*2^^ 37 38 39 40 41 42 43 44 45 46 v^-^Pagb l SubTdtals $1,323.52 " $3f68^,;i,..-,:$97.41 i •V- -'-- -W,- :v' --"'"iv ,> /■ . • .:L Page 1 Total Amount to be Paid ( $81,343.771