City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, March 12, 2019 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m. in the River Heights Cit)' Office Building at 520 S 500 E. Opening Remarks (Thatcher) and Pledge of Allegiance (Scott) Adoption of Previous Minutes and Agenda Reports and Approval of Payments(Mayor, Council, Staff) Public Comment Adjourn Posted^ this 7"' day of March 2019 /> Sheila Lind, Reorder Auachments for this meeting and drafts of previous meeting minutes can be found on the State's Public Notice Website (pmn.utah.gov) In compliance with the American Disabilities Act, individuals needing special accommodations(including auxiliar)' communicative aids and services) during this meeting should notify Sheila Lind.(435)770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City 3 Council Meeting 4 5 March 12, 2019 6 7 8 Present: Mayor Todd Rasmussen 9 Council members: Doug Clausen 10 Robert"K" Scott 11 Elaine Thatcher 12 Dixie Wilson 13 14 Recorder Sheila Lind 15 Public Works Director Clayten Nelson 16 Treasurer Wendy Wilker 17 18 Excused Councilmember Blake Wright 19 Finance Director Clifford Grover 20 21 Others Present: Bethany from CAPSA 22 The following motions were made during the meeting: 25 26 Motion #1 27 Councilmember Thatcher moved to "adopt the minutes ofthe council meeting of February 26, 28 2019 and the evening's agenda." Councilmember Scott seconded the motion, which passed with 29 Clausen, Scott, Thatcher and Wilson in favor. Wright was absent. No one opposed. 30 31 Motion #2 32 Councilmember Clausen moved to "pay the bills as listed." Councilmember Scott seconded the 33 motion, which passed with Clausen, Scott, Thatcher and Wilson in favor. Wright was absent. No one 34 opposed. 35 36 37 Proceedings of the Meeting: 38 39 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in 40 the River Heights City Building on Tuesday, March 12,2019 for their regular council meeting. 41 Opening Remarks and Pledge of Allegiance: Councilmember Thatcher opened the meeting 42 with a thought and Councilmember Scott led the group in the Pledge of Allegiance. 43 Adoption ofPrevious Minutes and Agenda: Minutes for the February 26,2019 meeting were 44 reviewed. ni¥og lloighto City 1 nlocting;' 520 South 500 East River Heights,Utah 84321 Phone 8c Fax (435)752-2646 45 Councilmember Thatcher moved to "adopt the minutes of the council meeting of 46 February 26,2019 and the evening's agenda." Councilmember Scott seconded the motion, which 47 passed with Clausen, Scott, Thatcher and Wilson in favor. Wright was absent. No one opposed. 48 Reports and Approval ofPayments(Mavor. Council. Staff): 49 Public Works Director Nelson 50 • He went to training in St. George and attended classes put on by the Division of Drinking 51 Water. 52 • They are cleaning up and reconstructing the shop to be able to store more equipment. 53 • He hasn't heard when the new pick up will be available, he's guessing it will be soon. 54 • Councilmember Clausen discussed ordering a snowplow and sander and selling the orange 55 truck. Mr. Nelson has checked on the value ofthe orange truck and found it's worth between 56 $5,000 and $8,000. He suggested putting it out for bid for two weeks. If it hasn't sold in this 57 time, sell it outright. The council was okay with setting a low bid of$5,000. He'll get it out 58 for bid soon. A sander and plow will cost less money now, compared to waiting for fall. 59 • They have done a walkthrough on the 700 South sidewalk project. The contractors have a few 60 more things they need to fix. Drainage seems better than its ever been. There are only a couple 61 muddy spots with the rain, which they will probably dig out and fill in with gravel. The 62 contractor will take care offixing the areas included in their contract. The city will continue to 63 fill in holes with gravel for about a year, at which time it will become the responsibility ofthe 64 homeowners. 65 66 Finance Director Grover was absent. 67 68 Treasurer Wilker 69 • Ms. Wilker explained the Rocky Moimtain Power bill includes a credit of$400, due to an 70 energy saver credit the city received. 71 72 Councilmember Clausen moved to "pay the bills as listed." Councilmember Scott 73 seconded the motion,which passed with Clausen, Scott, Thatcher and Wilson in favor. Wright 74 was absent. No one opposed. 75 76 Councilmember Thatcher 77 • The city received one application for ambassadors. She sent a notice out to the high schools 78 and expects to get more applications from this additional announcement. 79 • The city has been invited to participate in a south valley talent show and has been asked to 80 recommend citizens who could represent River Heights in a tryout. She asked for nominations. 81 Councilmember Wilson recommended Aidan Ames and will have other names later. Ms. 82 Thatcher suggested the Rhodes. 83 84 Councilmember Scott 85 • On April 16 there will be an emergency preparedness fair going on at the church. He will set 86 up a city booth and hand out emergency flags. The young women can make more if needed. 87 He will man the booth and answer questions in behalf ofthe city. 88 89 90 River Heights City Council Meeting,3/12/19  Councilmember Clausen 0 He has been approached by a couple members ofthe Lions Club, who informed him that the 93 Apple Days committee has told them they are considering having food trucks for the event, 94 rather than the Lions serve a dinner. Without this event the Lions won't be able to exist 95 because they are struggling as it is. Councilmember Wilson felt the city should allow them to 96 do the dinner. Mayor Rasmussen stated it is Councilmember Thatcher's decision since she is 97 over Apple Days. Ms. Wilson gave a history ofthe Apple Days dinner. It was a hassle to 98 organize it so they asked the Lions Club to take it over and it took the worry out of the meal. 99 PMD Nelson said he heard from several people last year that the food wasn't cooked very well. 100 He also heard that there weren't options for kids. Mr. Clausen said their menu does allow ala- 101 cart and they have hot dogs available. Mayor Rasmussen said this decision is an administrative 102 function. When the council second guesses decisions based on another's assignments then 103 those assignments don't carry the same weight as they started with. Recorder Lind said Jim 104 Brackner(ofthe Lions) has appealed to her and given her all the same information Mr. Clausen 105 received. As chair of Apple Days,she is not interested in being the reason the Lions Club 106 dissolves. She and Councilmember Thatcher will meet and discuss the best way to handle the 107 issue. 108 109 Councilmember Wilson 110 • T-Ball sign-ups will be starting April 1. 111 • The fields are still too muddy for soccer. The porta-potty will be delivered the first of April. 112 Councilmember Wright was absent. 115 Recorder Lind 116 • She ordered an outdoor movie screen from Camp Chef, who offered a 40% discount. It was 117 delivered in less than a week! The total cost was $288, with a savings of$160. It will be paid 118 for from the administrative budget. 119 120 Mayor Rasmussen 121 • He asked all to look at their budgets to decide what they need for the next fiscal year. He 122 suggested cutting back in areas that are usually not spent. He asked them to have their budgets 123 ready by April 15, at which time he will set up a meeting with each ofthem to go over their 124 figures. 125 • PWD Nelson said he learned more about impact fees at his recent training. The fees are not 126 easy for cities to spend unless there is a big development. One or two home's impact fees don't 127 bring in enough to cover an approved impact fee project so the city would end up giving the 128 money back. Impact fees should be used as a last resort. If a city has cash, they are supposed 129 to spend this first, before using impact fees. They can't be spent on operations or maintenance. 130 Since there may not be any more subdivisions in River Heights, it will be difficult to find a 131 - place to spend one or two person's impact fees. Someone from the League gave the class and 132 could give a more detailed explanation. 133 134 Public Comment: Bethany, a prevention educator from CAPSA,explained that Aprifis sexual assault awareness month. Utah's numbers for this kind of abuse are higher than the national rate. CAPSA supports survivors of assault. She encouraged the group to be believers of those who say they River Heights City Council Meeting, 3/12/19 137 have been sexually assaulted. It's more prevalent than people realize. She guessed they helped about 138 1500 victims last year. 139 Councilmembers Clausen and Wright and Mayor Rasmussen won't be able to attend council 140 meeting on the 26th. There was also a conflict on April 9. It was decided to move the meetings to 141 Monday, March 25 and Thursday April 11th, both at 5:30. 142 Mayor Rasmussen appointed Councilmember Clausen as mayor pro tem until the end ofthe 143 year. The others agreed. 144 Mayor Rasmussen asked Councilmember Thatcher if she's been able to find any grants the city 145 could apply for to help restore the Old Church. Ms. Thatcher said she has not been able to find 146 anything substantial. 147 Mayor Rasmussen asked for thoughts on the Old Church; should the city sell it to someone who 148 is going to improve and develop it(which would bring in sale money and yearly property taxes)? Or, 149 do we hold onto the property, put money into it and then sell it? He asked what they felt the residents 150 of River Heights would value most? Councilmember Thatcher thinks they are very diverse. 151 Councilmember Scott felt people would not want the city to have the liability. Ms. Thatcher didn't 152 agree. P WD Nelson felt it comes down to cost. 153 Mayor Rasmussen asked what they value in the property? He values a quiet semi-open space. 154 It could come as a renovation with low traffic, or an empty lot with grass. Councilmember Clausen 155 expressed worry about the city's money and felt this would also be a concern to residents. 156 PWD Nelson suggested sometimes less is more. The less assets the city has, the better 157 equipped they would be to keep them nice. 158 Councilmember Wilson didn't think it would look nice with Tony Johnson's plan. Eight 159 apartments and 2.5 cars per residence is a lot of cars. Mayor Rasmussen reported there are currently 160 about 100 parking spaces. 161 Councilmember Thatcher said the history is important. She wants to preserve the architecture 162 and its esthetic quality and feels residential is the best use. 163 Councilmember Scott wants more open and green space. He doesn't see any historical value in 164 the building, but sees it rather as a money pit. Councilmember Thatcher would like the city to sell it to 165 Tony Johnson and suggested he would be willing to take them on a tour ofthe other places he has 166 renovated. 167 Mayor Rasmussen guessed their opinions represent the citizens' opinions. He will try to find 168 an example of an older, restored building somewhere else in a similar demographic. 169 PWD Nelson felt the building should be put out for bid. 170 Councilmember Scott asked if we had an appraisal. Mayor Rasmussen guessed it was worth 171 about $200,000, which Mr. Johnson is willing to pay. From a business-view it makes sense to sell it 172 outright. 173 Councilmember Clausen asked the mayor to report on his meeting with Michael Ballam. 174 Mayor Rasmussen answered that Mr. Ballam told him how important the Old Church was to the Opera 175 Company and if they didn't have it they may need to shut down. The mayor told him it's not fair that 176 River Heights' residents pay for his storage building. Mr. Ballam asked if the city could give him an 177 option with the Old School. Mayor Rasmussen said they might be able to rent a couple classrooms, 178 which Mr. Ballam said would be fine. They need a 15'x30' space to paint back drops. PWD Nelson 179 found out the Opera Company has about 50 storage units around town. 180 Mayor Rasmussen said the school district plans to move out of the Old School by June of this 181 year. The District is willing to keep it for a year or two or the city can take it over right away. The 182 Council will discuss it at an upcoming meeting. River Heights City Council Meeting,3/12/19  The meeting adjourned at 7:45 p.m. Sheila Lind, Reorder A. Rasmussen, Mayor River Heights City Council Meeting, 3/12/19  River Heights City Bills To Be Paid 3/12/2019 'v Payee Description Admin. I Admin. P&Z Parks/Rec jPub. Safety! Com.Aff. Roads Water Sewer Total ^ 1 Bear River.Health Department Water Coliform Testing $40.00 , $40.00 2 Caselle Monthly Support Billing $91.69 $91.66 $91.65 $275.00 3 Christopher Haddock Utility Deposit Refund $9.15 $9.15 4 Freedom Mailing Monthly Bill Processing $240.69 $240.69 5 Intermountain TrafBc Safety, Inc. 3Crossing Guard Coals, Road Sign $145.50 $110.50 $256.00 6 IT Works Server Batteiy Crashed/Replacwnent $510.00 '$510.00 7 Jcanine Boukni^t Utility Deposit Refund $12.00 $12.00 8 Lowe's Shelves for Storage $107.36 $107.30 $107.36 $107.36 ,$429.38 9 Providence City Salt for Januaiy 2019 $2,835.74 '$2,835.74 10 Rodty Mountain Po;ver Electricity $85.41 $78.22 $25.45 $815.25 $1,658.58 $45.14 $2,708.05 11 Sam's Office Supplies $91.99 $91.99 12 Secure Instant Payments Monthly Processing Online Pnmts. $13.24 $13.23 $13.23 $39.70 13 Hiomas Petroleum Fuel For City Vehicles $39.02 $39.03 $39.03 $39.03 $156.11 14 Verizon Wireless Montly Billing for City Cell Phones $35.86 $35.86 $35.88 ■ ;:$107.60 15 Walkins Envelopes with Forever Stamps $442.32 $200.10 $200.10 $842.52 16 Wex Baiik Chevron Fuel for City Vehicles $58.10 $58.10 $58.10 $58.10 % $232?40 17 Xerox Corporation Monthly Copier Expense $23.94 .$23.94 IK 10 19 20 21 22 > . r,- 23 24 : 25 26 27 I. . > 28 29 •St:- 30 31 32 33 34 35 36 37 38 39 40 S- l- 41 42 43 44 45 46 $282.70 $"2,265767 'l596.'49' - $8,810.27 ,'V'/ ' • . ^ Page 1 Total Amount to be Paid; _ $8i810.27j River Heights City Financial Summary March 12, 2019 02/28/19 03/12/19 Net Change % of Total General Fund 139,198.66 139,642.33 443.67 8.24% Capital Projects Fund 101,281.30 101,281.30 - 5.98% Water Fund 571,565.34 574,971.55 3,406.21 33.93% Sewer Fund 873,833.92 878,488.82 4,654.90 51.85% Total Cash Balance 1,685,879.22 1,694,384.00 8,504.78 100.00% 1- ii %0f %0f Unexpended Budget Time YTD Actual Annual Budget Budget Incurred Incurred General Fund v Revenue 526,544.35 757,030.00 230,485.65 69.55% 69.86% Expenditures Administrative 94,570.97 162,050.00 67,479.03 58.36% 69.86% Office 8,762.11 17,120.00 8,357.89 51.18% 69.86% Community Affairs 8,919.16 18,400.00 9,480.84 48.47% 69.86% Planning & Zoning 2,140.88 8,470.00 6,329.12 25.28% 69.86% Public Safety 72,185.41 86,400.00 14,214.59 83.55% 69.86% Roads 58,514.38 104,000.00 45,485.62 56.26% 69.86% Parks & Recreation 37,465.64 90,800.00 53,334.36 41.26% 69.86% Sanitation 112,708.74 150,000.00 37,291.26 75.14% 69.86% Transfer To CP Fund 120,000.00 120,000.00 - 100.00% Total Expenditures 515,267.29 757,240.00 241,972.71 68.05% 69.86% Net Revenue Over Expenditures 11,277.06 (210.00) (11,487.06) Capital Projects Fund Revenue 1,098.35 400.00 (698.35) 69.86% Transfer From General Fund 120,000.00 120,000.00 - Expenditures Administrative 130,000.00 130,000.00 69.86% Parks & Recreation 152,750.00 152,750.00 69.86% Roads 282,667.19 757,750.00 475,082.81 69.86% - - - 69.86% Total Expenditures 282,667.19 1,040,500.00 757,832.81 69.86% Net Revenue Over Expenditures (161,568.84) (920,100.00) (758,531.16) ^^"Water Fund ■' Revenue 258,989.90 346,130.00 87,140.10 74.82% 69.86% Expenditures 148,188.08 272,250.00 124,061.92 54.43% 69.86% Net Revenue Over Expenditures 110,801.82 73,880.00 (36,921.82) Sewer Fund Revenue 193,540.75 249,500.00 55,959.25 77.57% 69.86% Expenditures 185,293.38 310,250.00 124,956.62 59.72% 69.86% Net Revenue Over Expenditures 8,247.37 (60,750.00) (68,997,37)