City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, April 4, 2023 Notice is hereby given that the River Heights City Council will hold Its regular council meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. Pledge of Allegiance and Opening Thought (Wright) Adoption of Previous Minutes and Agenda Reports, Approval of Payments, and Purchase Requisitions(Mayor, Council, Staff) A Resolution to Accept and Adopt the River Heights Water Conservation Plan of July 2022 Review and Vote on Awarding the 400 South Sidewalk Project Adjourn To join the Zoom meeting: https://us02web.zoom.us/i/88925138301 Posted this 31^* day of March 2023 Sheila Lind, Recorc(^r In compliance with the American Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Sheila Lind,(435) 770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City Council Meeting 4 April 4, 2023 5 6 7 Present: Mayor Pro Tern Chris Milbank 8 Council members: Sharlie Gallup 9 Tyson Glover 10 Janet Mathews 11 Blake Wright 12 13 Recorder Sheila Lind 14 Public Works Director Clayten Nelson 15 Treasurer Michelle Jensen 16 17 Excused: Mayor Jason Thompson 18 19 Others Present: Noel Cooley 20 Present Electronically: Cindy Schaub, Jacob Cameron 21 22 The following motions were made during the meeting: Motion #1 25 Councilmember Gallup moved to "adopt the minutes of the council meeting of March 21, 2023, 26 and the evening's agenda." Councilmember Glover seconded the motion, which passed with Gallup, 27 Glover, Mathews, Milbank, and Wright in favor. No one opposed. 28 29 Motion #2 30 Councilmember Mathews moved to "accept a Resolution Adopting the River Heights Water 31 Conservation Plan of July 2022." Councilmember Gallup seconded the motion which carried with Gallup, 32 Glover, Mathews, Milbank, and Wright In favor. None were opposed. 33 34 Motion #3 35 Councilmember Glover moved to "accept the bid from Forefront General Contractors in the 36 amount of $74,818 with no bid alternates." Councilmember Gallup seconded the motion which carried 37 with Gallup, Glover, Mathews, Milbank, and Wright in favor. No one opposed. 38 39 40 Proceedings of the Meeting: 41 42 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in the 43 River Heights City Building on Tuesday, April 4, 2023,for their regular council meeting. 44 Pledge of Allegiance and Opening Thought: Councilmember Wright gave an opening thought. iMum nuiyiiLs ciiy i^uuiiui luiduiiiig, 4/4/ii 520 South 500 East River Heights,Utah 84321 Phone & Fax (435)752-2646 45 Adoption of Previous Minutes and Agenda: Minutes for the March 21,2023, meeting were 46 reviewed. 47 Councilmember Gallup moved to "adopt the minutes of the council meeting of March 21, 2023, 48 and the evening's agenda." Councilmember Glover seconded the motion, which passed with Gallup, 49 Glover, Mathews, Mllbank,and Wright In favor. No one opposed. 50 Reports and Approval of Payments(Mavor. Council. Staff): 51 Recorder Lind 52 • She read a memo from the Logan City Sanitation Department which said the city will receive 53 $1000.50 since Logan City won't be providing a greenwaste dumpster this year. They will also be 54 lowering the cost of the black cans by 50 cents/ea. She wondered, if the council wanted the 55 discount applied to the resident's bills or will the city keep the money. They decided to try to get 56 a greenwaste roll off for April/May and another month in the fall. PWD Nelson will check on 57 prices. 58 Councilmember Gallup 59 • The Easter Egg hunt will be this Saturday. 60 • The Arbor Day Celebration will be held on April 28 at 5:00pm in the park. They haven't chosen the 61 site yet to install a new tree that can be used as a future Christmas tree. 62 Councilmembers Wright, Glover, Mathews and Milbank didn't have anything to report. 63 Treasurer Jensen 64 • A budget workshop will be held very soon. She suggested they look at their budgets and be 65 thinking toward the budget. 66 • She presented and discussed the bills to be paid. 67 Councilmember Wright moved to "pay the bills as noted." Councilmember Mathews 68 seconded the motion, which passed with Gallup, Glover, Mathews, Milbank,and Wright in 69 favor. No one opposed. 70 PWD Nelson didn't have anything to report. 71 A Resolution to Accept and Adopt the River Heights Water Conservation Plan of FY 20: PWD 72 Nelson stated he made the changes requested by the Council at the last meeting. Other than that, the 73 document is the same. He said he had forgotten it needed to be adopted by resolution. 74 Councilmember Mathews moved to "accept a Resolution Adopting the River Heights Water 75 Conservation Plan of July 2022." Councilmember Gallup seconded the motion which carried with 76 Gallup, Glover, Mathews, Milbank,and Wright in favor. None were opposed. 77 Public Comment: There was none. 78 Review and Vote on Awarding the 400 S sidewalk project: Councilmember Glover explained the 79 bid tabulations. Forefront General Contractor gave the low bid at $74,934.91. The trees will be taken 80 care of separate from the main project for $2,000. Forsgren has done some checking on the contractor 81 and found them to be reputable. The gang boxes will be part of the bid. The amount budgeted in capital 82 projects was $115,830. They want to start sooner than later. Councilmember Glover would like to see it 83 done before Apple Days. The company has 90 days from the day they start, but they think it won't take 84 that long. Once he finds out the start date, he'll have David Thunell get the trees down since they want 85 that done prior. 86 Councilmember Glover moved to "accept the bid from Forefront General Contractors in the 87 amount of $74,818 with no bid alternates." Councilmember Gallup seconded the motion which carried 88 with Gallup, Glover, Mathews, Milbank, and Wright in favor. No one opposed. 89 The meeting adjourned at 7:00 p.m. River Heights City Council Meeting,4/4/23 90 93 Sheila Lind, Recorde 94 95 96 Chris Milbank, mayor pro-tem River Heights City Council Meeting,4/4/23 River Heights City Payment Approval Report - City Council AP Approval Report Page; 1 Report dates: 10/1/2022-4/4/2023 Apr 04. 2023 05:16PM Report Criteria: Invoices vnth totals above $0 included, inly paid Invoices Included. {eport].Date Paid = 04/04/2023 GL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount 5136 51-36-10 1090 Whittaker, Nathan 202304 Overpaid Final Bill 04/03/2023 113.68 Total 5136: 113.68 Sewer Department 5240 52-40-06 1070 DS Accounting Services 2023-0417 Monthly Acct Services' 03/31/2023 249.97 52-40-16 - 552 Select Health 230760007618 Health & Dental April 2023 03/17/2023 580.86 52-40-25 623 Wonden^re, Inc. dba Core busin INV-18380 , CC Proccesing 2022 03/31/2023' 15.86 52-10-45 417 Blue Stakes of Utah Utility Notlfica UT202300741 Professional Fees 03/31/2023 2.15 52-40-50 133 Thomas Petroleum. LLC M026293 . Sewer Gas, Oil. Vehicle Repair 03/21/2023 40.00 52-40-50 133 Thomas Petroleum. LLC M026792 Sewer Gas, Oil, Vehicle Repair 04/03/2023 18.32 52-40-65 193 Lowe's 202304 split-credit machine 03/07/2023 27.80 52-40-79 80 Comcast 202304 Internet - Sewer 03/26/2023 60.86 52-40^0 76 City Of Logan 029017-20230 Sewer Pretreatment 03/22/2023 16,564.85 Total 5240: 17,560.67 Water Department 5140 51-40-06 1070 DS Accounting Services 2023-0417 Monthly Acct Services 03/31/2023 249.98 51-40-16 552 Select Health 230760007618 Healths Dental April 2023 03/17/2023 1,101.82 ^25 623 Wonderware, Inc. dba Core busin INV-18380 CC Proccesing 2022 03/31/2023 15.87 t41 27 Bear River Health Department 202304 Conform test 230534, 230535 04/01/2023 50.00 51-40-41 417 Blue Stakes of Utah Utility Notifica UT202300741 Professional Fees 03/31/2023 2.08 51-40-50 133 Thomas Petroleum. LLC M026293 ' Water Gas,Oil, Vehide Repair 03/21/2023 40.00 51-40-50 133 Thomas Petroleum. LLC M026792 Water Gas. Oil, Vehide Repair 04/03/2023 18.32 51-10-51 188 Logan City 003992-20230 Account 003992-001 51-40-51 03/22/2023 34.16 51-40-51 188 Logan City 003993-20230 Account 003993-001 51:40-51 03/22/2023 29.08 51-40-51 188 Logan City 003994-20230 Account 003994-001 51-40-51 03/22/2023 39.25 51-40-51 188 Logan City 003995-20230 Account 003995-001 51-40-51 03/22/2023 30.77 51-40-51 188 Logan City 003996-20230 Account 003996-001 51-40-51 03/22/2023 35.86 51-40-51 188 Logan City 003997-20230 Account 003997-001 51-40-51 03/22/2023 32.47 51-40-51 188 Logan City 020975-20230 Account 020975-001 51^0-51 03/22/2023 11.83 51-40-51 188 Logan City 021927-20230 Account 021927-001 51-40-51 03/22/2023 47.07 51-40-65 193 Lowe's 202304 split-credit machine 03/07/2023 27.81 51-40-79 80 Comcast 202304 Internet - Water 03/26/2023 60.86 Total 5140: 1,827.23 Administration 1041 10^1-06 1070 DS Accounting Services 2023-0417 Monthly Acct Services 03/31/2023 250.05 10-41-16 552 Select Health 230760007618 Healths Dental April 2023 03/17/2023 903.68 10-41-65 193 Lowe's 202304 split-credit machine 03/07/2023 27.82 10-41-60 623 Wonderware, Inc. dba Core busin INV-18380 CC Proccesing 2022 . 03/31/2023 15.87 Total 1041: 1,197.42 Offlce Expenses 1044 -79 80 Comcast 202304 Intemet - Office - 03/26/2023 60.88 y River Heights City Payment Approval Report - City Council AP Approval Report Page: 2 Report dates: 10/1/2022-4/4/2023 AprD4.2023 05:16PM GL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Total 1044: 60.88 Community Affairs 1048 10-48-20 4 ATs Trophies & Frames 254713 Citizen of the Year Plaque 03/22/2023 41.44 Total 1048: 41.44 Planning 8i Zoning 1051 10-51-07 222 Cooley, Noel H. 202304 Planning Commission 10-51-07 04/04/2023 60.00 10-51-07 371 Milbank, Chris 202304 Planning Commission Meeting 04/03/2023 159.50 10-51-07 560 Lehnig, Heather 202304 Planning Commission 10-51-07 04/04/2023 60.00 10-51-07 651 Wakefield, Troy 202304 Planning Commission 04/04/2023 60.00 10-51-07 768 Schaub, Cindy 202304 Planning Commission 10-51-07 04/04/2023 60.00 10-51-07 820 Pitcher, Lance B. 202304 Planning Commission 10-51-07 04/04/2023 48.00 10-51-20 789 Cache County Development Servl 202304 2023 Countywide Planning Servlc 03/04/2023 2,886.80 Total 1051: 3,334.30 Public Safety 1054 10-54-25 446 Gallup, Sharlie 202304 Watkins Printing Signs - Emergnc 03/21/2023 173.02 10-54-25 446 Gallup, Sharlie 202304 Sportsmans Warehouse - Prizes 03/21/2023 167.27 10-54-26 446 Gallup, Sharlie 202304 Sams Club - Ref Emergency Pre 03/21/2023 41.16 10-54-25 1093 Dwight Elnzlnger 202304 • Dollar Tree - Tab:ets Emergency P 03/21/2023 10.70 10-54-40 76 City Of Logan 029017-20230 911 Communication 10-54-40 03/22/2023 2,040.00 Total 1054: 2,432.15 Roads 1060 10-60-16 552 Select HealUi 230760007618 Health & Dental April 2023 03/17/2023 720.64 10-60-41 417 Blue Stakes of Utah Utility Notifica UT202300741 Professional Fees 03/31/2023 2.08 10-60-50 133 Thomas Petroleum. LLC M026293 Roads Gas, Oil, Vehicle Repair 03/21/2023 40.00 10-60-50 133 Thomas Petroleum. LLC M026792 Roads Gas, Oil, Vehicle Repair 04/03/2023 18.32 Total 1060: 781.04 Parks & Recreation 1070 10-70-16 552 Select Health' 230760007618 Heaim& Dental April 2023 03/17/2023 820.49 10-70-80 133 Thomas Petroleum. LLC M026293 Parks Gas, Oil, Vehicle Repair 03/21/2023 40.00 10-70-80 133 Thomas Petroleum. LLC M026792 Parks Gas,Oil, Vehicle Repair 04/03/2023 18.30 Total 1070: 878.79 Other Expenses 1090 10-90-10 76 City Of Logan 029017-20230 Sanitation 10-90-10 03/22/2023 15,195.76 10-90-10 1094 Cache Waste Consortium 202304 Cache Waste Consortium Startup 03/28/2023 666.00 Total 1090: 15,861.76 Grand Totals: 44,089.36  RESOLUTION NO.2-2023 A RESOLUTION ADOPTING THE RIVER HEIGHTS WATER CONSERVATION PLAN OF JULY 2022 WHEREAS,River Heights City is required by the State of Utah to have a Water Conservation Plan and, WHEREAS,the City is required to update the Plan every five years and, WHEREAS,the City Public Works Director and City Engineer have compiled and updated the Plan. THEREFORE,the River Heights City Council voted to accept and adopt the River Heights Water Conservation Plan of July 2022. PASSED BY THE RIVER HEIGHTS MUNICIPAL COUNCIL,STATE OF UTAH,THIS 4^ DAY OF APRIL 2023. Jason Thompson, Mayor ATTEST Sheila Lind, Recorder  Forsgren Assoctate,[nc. 95 West 100 South,Suite115 Logan,Ur 84321 Forsgmn cA44&cia£e4^Xito, jc jt ^ Te! 435227-0333 Fax 435 227-0334 Memo To: Jason Thompson, Mayor From: Marianne Reiner CC: Tyson Glover, Coimcilmember; Sheila Lind, Recorder Date: April 4,2023 Re: River Heights City 400 Soutii Street Sidewalk-400 East to 600 East The River Heights City 400 South Street Sidewalk(400 East to 600 East)bid opening was held on the afternoon of April 4, 2023. Two qualifying bids were received for ftie project, from Forefront GenCTal Contractors, LLC and Raymond Construction Company,Inc. Forsgren staffconducted the bid opening and completed a tabulation ofthe bids with a copy attached to this memo for your use and review. The Total Base Bid and Total Project Bid for Forefront General Contractors was corrected based on the unit prices for an adjustment ofapproximately $16 to a corrected total base bid amountof$74,934.91 and total project bid amount of$83,434.91 including alternates. This adjustment is reflected on the Bid Tabulation. Total Bid amounts are as follows: Engineer's Estimate Forefront General Raymond Construction Contractors Contractors Total Base Bid $70,090.00 $74,934.91 $325,914.00 Total Project Bid $78,090.00 $83,434.91 $354,932.00 It is recommended that the City review the bids and the project budget amount. Iffound that the budget aligns with the low bid received, it is recommended that the City award the project to Forefront General Contractors as the verified low bidder. The total project bid includes the cost of the altematives. The alternatives, should they be accepted, are $2,500 for a quantity of 10 standard mailboxes and $6,000 for the removal of6 existing trees. Due to safety concems previously discussed, Forsgren recommends the curbside mailboxes be removed and the gang-style (CBU) mailboxes be used ifthe sidewalk is placed. However,ifthe alternate for standard mailboxes is accepted by the City,the 16-Tenaht Standard Style CBU Mailbox item and cost would be removed from the Base Bid total.Ifthe City Council votes to award the 400 South Sidewalk construction project, a Notice ofAward to include the base bid and approved altemates,if any, will be prepared for signature by the mayor. Forsgren staff contacted references tp review Forefront General Contractors' sub-contractor for the concrete woik. The references provided favorable reviews on working with the sub-contractor. Please contact Marianne or Craig at Forsgren Associates with questions, ifany.Thank you.  RIVER HEIGHTS CITY 400 SOUTH STREET - SIDEWALK 04/04/2023 400 EAST TO 600 EAST No.270827 MARIANNE S.R£MER Bid Opening Date: April 4, 2023 Bid Tabulation ENGINEER'S ESTIMATE Forefront General Contracting Raymond Construction ITEM UNIT TOTAL UNIT TOTAL UNIT TOTAL ITEM - BID SCHEDULE A NO. QUANT. UNIT PRICE PRICE PRICE PRICE (corrected) ■■ PRICE PRICE 1 Mobilization and Demobilization 1 LS $ 15,000.00 $ 15,000.00 $ 1,920.50 $ 1,920.50 $ 1,920.50 $34,215.00 $ 34,215.00 2 4' Concrete Sidewalk 4,100 SF $ 6.00 $ 24,600.00 s 12.47 $ 51,127.00 $ 51,111.30 $ 45.00 $ 184,500.00 3 6' Concrete Driveway Approach 130 SF $ 8.00 $ 1,040.00 $ 14.45 $ 1,878.50 s 1,878.25 $ 51.00 $ 6,630.00 4 ADA Accessible Ramp 3 EA $ 900.00 $ 2,700.00 $ 1,322.36 $ 3,967.08 $ 3,967.07 $ 8,003.00 $ 24,009.00 5 16-Tenant Standard Style CBU Mailbox 3 EA $ 3,200.00 S 9,600.00 $ 3,168.25 $ 9,504.75 s 9.504.75 $ 6,172.00 $ 18,516.00 6 Block-type Retaining Wall 50 LF $ 35.00 $ 1,750.00 $ 34.28 $ 1,714.00 $ 1,713.85 $ 418.00 $ 20,900.00 7 Remove Existing Asphalt 20 SF $ 50.00 s 1.000.00 $ 8.34 $ 166.80 $ 166.86 $ 84.00 $ 1,680.00 8 (Not Used) - - $ $ - $ $ 9 Remove Existing Tree - by others - - $ - $ - S - $ - 10 Remove Existing Mailbox 17 EA $ 200.00 $ 3,400.00 $ 57.48 $ 977.16 $ 977.16 S 507.00 S 8,619.00 11 Relocate Existing Stop Sign 1 EA $ 1,000.00 $ 1,000.00 $ 57.48 $ 57.48 s 57.48 $ 2,533.00 $ 2,533.00 12 Landscape Repair 1 LS S 7,000.00 $ 7,000.00 $ 2,701.93 $ 2,701.93 $ *: ^:^701.72 $15,195.00 $ 15,195.00 13 Remove Existing Bemn 1 LS s 3,000.00 $ 3,000.00 $ 919.71 $ 919.71 s 919.71 $ 9,117.00 $ 9,117.00 BASE BID TOTAL: $ 70,090.00 $ 74,934.91 $ 325,914.00 BID ALTERNATE $ 74,918.00 $ 325,914.00 A1 Standard Mailbox 10 EA $ 200.00 $ 2,000.00 $ 250.00 $ 2,500.00 $ 2,500.00 $ 2,300.00 $ 23,000.00 A2 Remove Existing Tree 6 EA $ 1,000.00 $ 6,000.00 $ 1,000.00 s 6,000.00 $ 6,000.00 $ 1,003.00 $ 6,018.00 Alternate Bid Total $ 8,500.00 $ 8,500.00 $ 29,018.00 TOTAL OF PROJECT $ 78,090.00 % 83,434.91 $ 83,418.00 $ 354,932.00 Corrected Difference: $ 16.91 Forsgpn Xur. 10F1  River Heights City 400 SOUTH STREET SffiEWALK-400 EAST TO 600 EAST BID OPENING DATE: April 4,2023 TIME: 1:00 PM. BID LIST PROPOSAL BID BID CONSTRUCTION OF ALTERNATE BASE BID PLAN HOLDER ADDENDA (FORM) SCHEDULE SECURITY SCHEDULE* SUBS BID (N/A) (v^ (^) C^) Forefront General Contractors N/A $74,918.00 $83,418.00 Raymond Construction Company N/A $325,914.00 $354,932.00 Forsgmn^ ^ aiss»«iAitt.jku