City Council

River Heights City River Heights City Council Agenda Tuesday, April 2, 2024 Notice is hereby given that the River Heights City Council will hold its regular meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. Attendance can be in person or through Zoom. Pledge of Allegiance Opening Thought (Milbank) Adoption of Previous Minutes and Agenda Reports and Approval of Payments and Purchase Orders {Mayor, Council, Staff) Public Comment CAPSA Presentation by Alyna Ohiing Discuss and Adopt a Privacy Policy Statement for the River Heights City Website Adoption of a Resolution Approving Solid Waste, Recycling, and Greenwaste Collection and Disposal Fees Discuss Changes to the Gymnasium Use Policy/Application Adjourn Posted this 28*^ day of March 2024 Sheila Lind, Recocder Zoom Link; http$://us02web.zoom.us/i/87840194356 Attachments for this meeting and previous meeting minutes can be found on the State's Public Notice Website (pmn.utah.gov) In compliance with the American Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Sheila Lind, (435) 770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City 1 3 Council Meeting 4 April 1, 2024 5 6 7 Present: Mayor Jason Thompson 8 Council members: Lana Hanover 9 Janet Mathews, electronic 10 Chris Milbank II Lance Pitcher 12 Blake Wright 13 14 Public Works Director Clayten Nelson 15 Recorder Sheila Lind 16 Treasurer Michelle Jensen 17 18 Others Present: Alyna Ohling, Carrie Giles 19 20 21 The following motions were made during the meeting: 22 Motion #1 2-4 Councilmember Wright moved to "adopt the minutes of the council meeting of March 19, 2024, 25 as well as the executive meeting minutes of the same date and the evening's agenda." Councilmember 26 Hanover seconded the motion, which passed with Hanover, Mathews, Milbank, Pitcher, and Wright in 27 favor. No one opposed. 28 29 Motion #2 30 Councilmember Hanover moved to "pay the bills, with the DWA bill omitted." Councilmember 31 Wright seconded the motion which carried with Hanover, Milbank, Pitcher, and Wright in favor. No one 32 opposed. Mathews wasn't available to vote. 33 34 Motion #3 35 Councilmember Pitcher moved to "adopt a Privacy Policy Statement for the River Heights City 36 Website." Councilmember Milbank seconded the motion which carried with Hanover, Mathews, Milbank, 37 Pitcher, and Wright in favor. No one opposed. 38 39 Motion #4 40 Councilmember Pitcher moved to "adopt a Resolution Approving Solid Waste, Recycling, and 41 Greenwaste Collection and Disposal Fees." Councilmember Hanover seconded the motion which carried 42 with Hanover, Mathews, Milbank, Pitcher, and Wright In favor. No one opposed. 43 44 Kivar HHignts lilv luuiilii iqiydiiiiy,4/2/24 T 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646 46 Motion #5 47 Councllmember Milbank moved to "make the suggested changes to the Old School Gymnasium 48 Use Policy/Application." Councilmember Wright seconded the motion, which carried with Hanover, 49 Mathews, Milbank, Pitcher, and Wright in favor. No one opposed. 50 51 52 Proceedings of the Meeting: 53 54 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in the 55 River Heights City Building on Tuesday, April 2, 2024, for their regular council meeting. 56 Pledge of Allegiance and Opening Thought: Councilmember Milbank opened the meeting with a 57 thought. 58 Adoption of Previous Minutes and Agenda: Minutes for the March 19, 2024, meeting were 59 reviewed. The executivesession minutes of the same date were silently reviewed. 60 Councilmember Wright moved to "adopt the minutes of the council meeting of March 19,2024, 61 as well as the executive meeting minutes of the same date and the evening's agenda." Councilmember 62 Hanover seconded the motion, which passed with Hanover, Mathews, Milbank, Pitcher, and Wright in 63 favor. No one opposed. 64 Reports and Approval of Payments (Mayor. Council. Staff): 65 Recorder Lind didn't have anything to report. 66 Councilmember Wright didn't have anything to report. 67 Councilmember Hanover 68 • The Easter Egg Hunt went well. 69 • The Emergency Preparedness Committee had a meeting. 70 Councilmember Pitcher 71 • He had been in contact with CRS Engineers. They are getting close to having something to present 72 to the Council on the traffic study they were working on. He will meet with them in the next week 73 or so. 74 Mayor Thompson 75 • He announced a budget workshop on May 7 from 5:00 - 6:00 before the 6:30 council meeting. FD 76 Sanderson would provide councilmembers copies of their budgets at the workshop. On May 21 77 the tentative budget would be passed, and the final would be adopted by June 4. Councilmember 78 Wright asked when they would discuss the capital projects budget. The mayor asked everyone to 79 email their ideas to him. He planned to refer to the city engineer's master list of water and sewer 80 projects to see what was slated for the coming year. He would also include the past projects that 81 hadn't yet been completed. 82 • Dave Anderson had contacted him about a Just Serve Day scheduled for September 7. He asked if 83 River Heights had any projects their volunteers could do. He asked council members to let him 84 know if they thought of any. 85 Councilmember Milbank 86 • Thursday at 9:00 am a preconstruction meeting was planned for Phase 2 of the new park. In 87 attendance would be Raymond Construction, Chelsea Grant, PWD Nelson, and Biowest. The 88 mayor informed that Attorney Jenkins had drafted an agreement with Chelsea Grant. 89 • He received a pavilion bid from Ellis Builders, which he felt was very reasonable. They would 90 order the kit from Steelworks and then install it themselves. Councilmember Hanover said Brian River Heights City Council Meeting,4/2/24 2 Q1 Anderson, of the Lions Club, had a plaque the Lion's Club would like posted on the new pavilion. The Council agreed to the idea. The kit from Steelworks would be 8-12 weeks out. The mayor 93 requested a couple more bids before the next meeting so they could give approval and get going 94 on it right away. It was decided that the RomTech pricing already received would count as a bid. 95 They discussed the need for 25% down, which wasn't in the current year's budget. Treasurer 96 Jensen said it would work out because they would code the expense in the year the work would 97 be done. Mr. Milbank said he would get one more bid. 98 • He was trying to get a hold of Dave Thunell to see if he was planning to do a tree demonstration 99 for Apple Days. 100 Treasurer Jensen 101 • She would be gone for a week starting April 16 and asked that all invoices be to her by Monday so 102 she could have them ready for the meeting on that date. 103 Approval of Bills 104 • PWD Nelson informed that the lower well had not quite been finished by DWA so they shouldn't 105 approve their bill yet. Councilmember Hanover moved to "pay the bills, with ti^e DWA bill omitted. n 106 107 Councilmember Wright seconded the motion which carried with Hanover, Milbank, Pitcher, and 108 Wright in favor. No one opposed. Mathews wasn't available to vote. 109 Public Comment: Carrie Giles, of the Saddlerock Subdivision, discussed the street light situation 110 that had been going on for years and gave a history of the conversations she had had with Mayor 111 Rasmussen. The residents had been waiting 10 years for streetlights. PWD Nelson said the city had a 112 contractor lined up. The work and approvals had already gone through Rocky Mountain Power. It was blue-staked last week. There were two more poles to install. They hoped to be done within a couple weeks. Mayor Thompson recounted that they met with Dan Hogan to discuss punch list items he had left 115 to finish up. He acted as though he was going to work on the items but had been unresponsive. The city 116 will finish the list and take him to court to collect the costs. 117 CAPSA Presentation bv AIvna Ohline: Ms. Ohiing gave her CAPSA presentation. She reported the 118 number of individuals who had used their services from January to now was 380. Some things people 119 could do to help was to believe survivors and let them know of resources. She noted the events they 120 were sponsoring and left information in case they were interested. CAPSA is a non-profit group. They 121 apply for grants but are still challenged by funding. They have almost 80 employees. They were founded 122 in Cache Valley and had expanded into Idaho. 123 Discuss and Adopt a Privacy Policy Statement for the River Heights City Website: Mayor 124 Thompson discussed the policy and said AIITech would meet with the council soon to discuss the switch 125 from .org to .gov. 126 Councilmember Pitcher moved to "adopt a Privacy Policy Statement for the River Heights City 127 Website." Councilmember Milbank seconded the motion which carried with Hanover, Mathews, 128 Milbank, Pitcher, and Wright in favor. No one opposed. 129 Adoption of a Resolution Approving Solid Waste, Recvciine. and Greenwaste Collection and 130 Disposal Fees: 131 Councilmember Pitcher moved to "adopt a Resolution Approving Solid Waste, Recycling, and 132 Greenwaste Collection and Disposal Fees." Councilmember Hanover seconded the motion which 133 carried with Hanover, Mathews, Milbank, Pitcher, and Wright In favor. No one opposed. 134 Discuss Changes to the Gymnasium Use Policv/Application: Recorder Lind briefly explained the changes. River Heights City Council Meeting,4/2/24 3 136 Councilmember Milbank moved to "make the suggested changes to the Old School Gymnasium 137 Use Policy/Application." Councilmember Wright seconded the motion, which carried with Hanover, 138 Mathews, Milbank, Pitcher, and Wright in favor. No one opposed. 139 At Councilmember Milbank's request, Councilmember Wright reported that the Planning 140 Commission would be holding a public hearing on the uses of the Old School. Brittany Cascio had reached 141 out to a building owner in Draper, which rents a building similar to the Old School to find out how they 142 work things. Councilmember Hanover asked if the gym would still be available for residents and city to 143 use if they rent out parts of the rest of the building. Mr. Wright said his vision was to turn the gym into a 144 nice community center. He pointed out that there would be a lot of discussion the Council would need to 145 have after the Planning Commission made their recommendation. 146 The meeting adjourned at 7:30 p.m. 147 148 149 150 151 Sheila 152 153 Jason Thompson, Mayor River Heights City Council Meeting,4/2/24 4 River Heights City Payment Approvai Report - City Council AP Approval Report Page: 2 Report dates: 10/1/2022-1/2/2024 Apr 02. 2024 05:39PM SL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Capital Projects 5150 51-50-70 948 DWA Construction, Inc. LOWER WELL DWA Lower Well Draw 04/01/2024 13.616.64 Total 5150: 13,616.64 Planning & Zoning 1051 10-51-07 222 Cooley, Noel H. 202404 Planning Commission 10-51-07 04/01/2024 84.00 10-51-07 371 Milbank, Chris 202404 Planning Commission Meeting 03/27/2024 126.50 10-51-07 560 Lehnig, Heather 202404 Planning Commission 10-51-07 04/01/2024 96.00 10-51-07 651 Wakefield, Troy 202404 Planning Commission 04/01/2024 96.00 10-51-07 768 Schaub, Cindy 202404 Planning Commission 10-51-07 04/01/2024 96.00 10-51-07 820 Pitcher, Lance B. 202404 Planning Commission 10-51-07 04/01/2024 12.00 10-51-07 1126 Ryan, Keenan 202404 Planning Commission 04/01/2024 72.00 Total 1051: 582.50 Public Safety 1054 10-54-10 76 City Of Logan 029017-20240 911 03/14/2024 1,998.00 10-54-60 51 Cache County Corporation 6951 Law Enforcement Contract 03/20/2024 3,072.00 10-54-70 51 Cache County Corporation 6951 Animal Conrol Contract 03/20/2024 9,161.00 Total 1054: 14,231.00 ‘^oads 1060 10-60-50 133 Thomas Petroleum. LLC M032196-IN Roads Gas, Oil, Vehicle Repair 03/22/2024 15.32 10-60-55 242 Providence City 363517 Salt Dec 2023-March 2024 03/29/2024 11.224.74 Total 1060: 11,240.06 Parks & Recreation 1070 10-70-80 133 Thomas Petroleum. LLC M032196-IN Parks Gas, Oil, Vehicle Repair 03/22/2024 15.31 10-70-80 193 Lowe's 202404 Maintenance 10-70-80 03/25/2024 229.16 Total 1070: 244.47 Other Expenses 1090 10-90-10 1115 Waste Management of/Arizona, IN 29-20681-5300 Elementary School Garbage 03/29/2024 225.16 Total1090; 225.16 Grand Totals: 64,447.61 River Heights City Payment Approval Report - City Council AP Approval Report Page: 1 Report dales: 10/1/2022-4/2/2024 Apr 02. 2024 05:39PM Report Criteria: Invoices with totals above $0 included. Only paid invoices included. [ReportJ.Date Paid = 04/02/2024 GL Account Number Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice /Vnount Sewer Department 5240 52-40-06 1070 DS Accounting Services 2024-0683 Monthly Acct Services 03/29/2024 249.97 52-40-25 623 Wonderware, Inc. dba Core Busin 1NV-24860 CC Proccesing 2022 03/31/2024 24.32 5240-50 133 Thomas Petroleum. LLC M032ig6-IN Sewer Gas, Oil, Vehicle Repair 03/22/2024 15.32 52-40-78 863 Verizon Wireless 9959906012 Split 03/31/2024 69.27 52-40-80 76 City Of Logan 029017-20240 Sewer Pretreatment 52-40-80 03/14/2024 17,110.94 Total 5240; 17,469.82 Water Department 5140 51-40-06 1070 DS Accounting Services 2024-0683 Monthly Acct Services 03/29/2024 249.98 51-40-25 623 Wonderware, Inc. dba Core Busin INV-24860 CC Proccesing 2022 03/31/2024 24.31 5140-41 27 Bear River Health Department 202404 Conform test 240689, 240690 04/01/2024 50.00 5140-50 133 Thomas Petroleum. LLC M032196-IN Water Gas, Oil, Vehicle Repair 03/22/2024 15.32 5140-51 188 Logan City 002996-20240 Account 003996-001 51-40-51 03/14/2014 37.56 5140-51 188 Logan City 003992-20240 Account 003992-001 51-40-51 03/14/2024 34.16 5140-51 188 Logan City 003993-20240 Account 003993-001 51^0-51 03/14/2024 29.08 5140-51 188 Logan City 003994-20240 Account 003994-001 51-40-51 03/14/2024 35.86 5140-51 188 Logan City 003995-20240 Account 003995-001 51-40-51 03/14/2024 30.77 5140-51 188 Logan City 003997-20240 Account 003997-001 51-40-51 03/14/2024 34.16 5140-51 188 Logan City 020975-20240 Account 020975-001 51-10-51 03/14/2024 14.18 5140-51 188 Logan City 021927-20240 Account 021927-001 51-40-51 03/14/2024 30.77 5140-65 236 Peterson Plumbing 5-3219072 Water Leak 03/20/2024 68.47 5140-65 236 Peterson Plumbing 5-3221475 Water Leak 03/25/2024 129.32 5140-65 236 Peterson Plumbing 5-3223590 Water Leak 750 E 600 S 03/27/2024 1,312.87 5140-65 877 Core & Main U619613 Clow Gate Valve 03/28/2024 1,147.75 5140-78 863 Verizon Wireless 9959906012 Split 03/31/2024 69.26 5140-79 80 Comcast 202404 Internet-Water 03/16/2024 33.17 5140-86 877 Core & Main U602410 Rubber Mtr Gasket 03/26/2024 1,085.88 Total 5140: 4,432.87 Administration 1041 10-41-06 1070 DS Accounting Services 2024-0683 Monthly Acct Services 03/29/2024 250.05 10-41-46 60 Cache Mayors' Association 202404 2024 Dues 10-41-46 01/16/2024 350.00 10-41-46 337 Utah League Of Cities & Towns 202404 Membership Fee 2024-2025 03/14/2024 1,366.65 10-41-80 623 Wonderware, Inc. dba Core Busin INV-24860 CC Proccesing 2022 03/31/2024 24.32 Total 1041: 1,991.02 Office Expenses 1044 10-44-45 364 Xerox Corporation 020936617 Copies 01-30-24 02-29-24 03/06/2024 111.63 10-44-50 1016 Rasmussen, Spencer 202404 Newsletter 104450 03/29/2024 200.00 10-44-78 863 Verizon Wireless 9959906012 Split 03/31/2024 69.26 10-44-79 80 Comcast 202404 Internet - Office 03/16/2024 33.18 Tola! 1044: 414.07 nUsBidldeis 1202 S Highway 89, STE 120 1 LOGAN, UT 84321 ^4^5) 764-3616 J J iDn@elIisbuildersco.com B UILDERS v....sbuildersco.com PROPOSAL ADDRESS smPTO PROPOSAL# 2030 DATE River Heights City River Heights City EXFIRAHONDATE 04/19/2024 520 South 500 East 520 South 500 East River Heights, UT 84321 River Heights, UT 84321 ACTIVITY . QTY RATE AMOUNT Steel BuildiiigtSted Bidldii^ Pack^e 1 86,207.00 86,207.00 30' X 44' X 8' Roof Covered Pavilion. Steel Posts: 26’x40’x8’ with 2’ overhangs all around. Glulam beams, 5-8’ bays Wood deck finish under roof. Steel Ekection 1 17,894.00 17,894.00 Steel Erection ConcietetCoiiciete Woric 1 19,959.00 19,959.00 Dncrete Work for a 30' x 44' Pavilion including: • ^•-2) Spot Footings, 30' x 44' pad 5" thick, concrete, 10" of gravel, skid steer, roller, labor, cutting, and sealer. Thank you for choosing Bllis Builders! SUBTOTAL 124,060.00 TAX 0.00 Payment Terms: TOTAL 1.25% Down Payment $124,060.00 2. Material Delivery Draw 3. Draws based on completion of trades. •Note: Interests charged at a rate of 1.5% per month on overdue balances and 18% of aiuiual percentage rate. Pricing: Due to market volatility this price is not guaranteed for any period of time. Any material increase by no fault of Ellis Builders will be added to this estimate or project as it occurs. Exclusions: No imported or exported fill materials unless noted. No cold weather protection. No electrical, plumbing, heating, air conditioning (HVAC), building I permits, or fees unless noted. Property lines and utility setbacks are to be confirmed by the owncr/buyer. Warranty: Seller makes no other warranty, express or implied, including 'icifically merchantability or fitness for a particular purpose. Seller is not liable " consequential damages arising out of the use of, or the inability to use, or defects in the property purchased. Cash or Check prices only. Credit card payments will be received wth a 3% convenience fee added to the price above.  Privacy Policy Statement for the River Heights City Website In short: We care about your privacy, we use the minimal extent of information we need to provide you with services you requested, we safeguard your data and we do not monetize it or improperly share it In detail: This Privacy Policy Statement (the "Statement”) is provided by River Heights City ("we,” “us," or "our") in compliance with Utah Code Section 63D-2-103. We are committed to protecting your privacy. This Statement explains how we handle your information when you visit this webpage. We want you to understand how your data may be collected, used, and secured. Who We Are and How to Reach Us: We operate this governmental website. If you have any questions or concerns, please reach out to City Recorder Sheila Lind at 435- 752-2646 or email her at office@riverheights.org. Information We Collect: We do not collect any information about you when you visit our webpage. How We Use Your Information: Not applicable. Disclosure Practices: Not applicable. Access and Corrections: Not applicable. Keeping Your Information Secure: Not applicable. Note on Records Classification: Personally identifiable information is not classification of records under Utah Code Section 63G, Chapter 2, Government Records Access and Management Act. Access to government records is governed by Utah Code Section 63G, Chapter 2, Government Records Access and Management Act. Review of This Notice: We want you to feel comfortable using our services, knowing that your privacy is respected and protected. We welcome your feedback on this notice, which is reviewed annually. Latest Revision April 2, 2024  RESOLUTION NO. 2-20^4 A RESOLUTION APPROVING SOLID WASTE, RECYCLING, AND GREENWASTE COLLECTION AND DISPOSAL FEES WHEREAS River Heights City has contracted with Waste Management for solid waste services as of October 1, 2023, and WHEREAS trash and recycling service are both required, and WHEREAS greenwaste is optional and picked up weekly, April 1 - November 1, and is billed 12 months of the year, and WHEREAS Waste Management’s fee schedule changes from time to time. THEREFORE, the River Heights City Council adopts the following solid waste schedule which shall be in effect April 1, 2024: Container Rates per month: 96 Gallon Trash $19.00* 64 Gallon Trash $18.00* Recycling $5.00 Greenwaste $10.50 Extra Recycling $3.00 Extra Trash $8.75 * Rates reflect Waste Management’s rates plus an additional $2.00/month/account to cover River Heights City’s administrative costs, plus a $1/month/account communication fee imposed by Logan City. PASSED BY THE RIVER HEIGHTS MUNICIPAL COUNCIL, STATE OF UTAH, THIS 2"^ DAY OF APRIL 2024. Jason Thompson, Mayor ATTEST Sheila Lind, Recorder  River Heights City 520 South 500 East 435-752-2646 Old School Gymnasium Use Policy/Application Group Representative*: Phone # Address: Email: Reservation Date: Hours:*** # of People: (75 max) *Must be at least 21 years old, a resident of River Heights or employee of the city and be present during the entire rental time. The gym is NOT available for rent on Thanksgiving, December 24, 25, 31 or January 1. *** The gym is available to rent between 8:00am and 10:00pm. Be specific on the hours you'd like since someone will open and close the building for you. River Heights City is dedicated to serving its citizens and allowing them use of the Old School Gymnasium. This reservation includes use of the gym and restrooms only. There is no kitchen in the building. Access to other portions of the building 45 hot permitted and cwould result in loss of deposit. Parking is available on the south side of the building” ai^across the street to the west. Deposits, Fees, and Cancellations • Facility use is for River Heights residents or city employees. • All fees must be paid prior to reservation being made. • A credit card deposit and rental fee will be required. • A cancellation less than 3 days before reservation may result In a forfeit of the rental fee. The deposit is still refundable. The refundable portion of the deposit will be returned within 10 days after the inspection verifies that no facility or property damage has occurred, that no city property is missing, there has been no violation of the rental agreement rules, and the facility is left clean and in orderly condition. River Heights City reserves the right to withhold all or part of the deposit for any violation of this rental agreement or for any costs incurred to the city. A $30 fee will be charged to the deposit if the kevcard is not returned within 7 days of the event. It can be dropped in the dropbox. Any damage over the deposit amount will be charged to your credit card. Deposit refunds will be applied back to your credit card. You will receive a receipt by email. Failure to be out of the facility by the time specified on this form may incur an additional fee, which will be withheld from your deposit or charged to your credit card. Fees will be assessed as follows (card payments only): Use Fee: $100/5 hours $25/each additional hour Deposit: $250 October 2022 Fees may be waived contingent upon City Council approval for non-profit organizations and local government uses. For example, forums regarding River Heights City government and town halls with legislature representatives. NOTE: Council approval of fee waiver may take up to three weeks. Facility Use Pick UP kevcard during office hours, prior to your event. Please notify the city before you plan to come. Reservation is for gymnasium and restrooms only. Other portions of the building are off limits. Table and chairs are available to rent for $1 eachi No use or consumption of alcoholic beveragesorillicit drugs will be permitted in or around City property. Smoking is not permitted on City property. Maximum Occupancy is 75 people. Organizations using the facility must only use those areas for which pre-approval has been granted. Decorations shall not cause any excessive damage to the room. Organizations are responsible for leaving the facility as clean and organized as when they found it. A vacuum, broom, mop, and minimal cleaning supplies will be provided. Children are welcome at the facility but must be under the direct supervision of responsible adults at all times. • Trash must be disposed of and can be placed in the dumpster east of the school building. Extra garbage liners will be provided at the bottom of the cans. Lost or Stolen Property • The City of River Heights will not be responsible for the loss or damage of equipment, personal belongings, or other items owned or used by the organization using the facility. • Items left for more than 60 days will be utilized or discarded as deemed proper by city staff. IN THE EVENT OF A FACILITY ISSUE CALL CLAYTEN NELSON AT 435-213-6948. ! have read and agree to the terms and conditions listed in this policy. Failure to abide by this agreement will result in the loss of reserving privileges for city facilities in the future. I understand that River Heights City assumes no responsibility or liability for accidents or injuries arising from activities conducted inside the Old School. I agree to pay for damages that occur to the facility, including costs exceeding the amount of the deposit. I have received a copy of the Gymnasium Renting Guidelines. Signature Date Staff Initials Office Use Only Rent Paid; Date: Deposit Paid: Toblo Rontol: Choir Rontol: TOTAL Deposit Refund Amount; Date: October 2022