Airport Advisory Commission

Airport Advisory Commission Tuesday, June 6, 2023 at 1:30 p.m. Roswell Air Center – Conference Room 1 Jerry Smith Circle, Roswell, NM 88203 MEMBERS Bud Kunkel, Chair Mike Espiritu, Vice Chair Jon Hitchcock, Member Shawn Powell, Member Matt McDonald, Member Jennifer Griego, Staff Liaison 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of minutes from the May 9, 2023 Regular Meeting NON-ACTION ITEMS 5. ADB Presentation Airfield Lighting Maintenance- Jennifer Griego, Interim Air Center Director and Jim Taylor 6. Auto Hangars Presentation- Jenna Lanfor, Property Manager and Cayman Carter 7. Air Center Operations Report- Jennifer Griego, Interim Air Center Director 8. Update on South Hammerhead Engine Run Up Repairs, Jennifer Griego, Interim Air Center Director 9. Update on passenger parking project Phase I, Jenna Lanfor, Property Manager 10. Strategic Plan RFP- Jennifer Griego, Interim Air Center Director 11. Security Update- Don Fisher, Security Update 12. Water Line Infrastructure Update- Jenna Lanfor, Property Manager 13. Update on Terminal Signage and Branding-Jenna Lanfor, Property Manger 14. Report on Baggage Area- Jennifer Griego, Interim Air Center Director 15. Update on Vacant Properties- Jenna Lanfor, Property Manager 16. Lease Summary Report- Jenna Lanfor, Property Manager ACTION ITEMS 17. Consider recommending CAVU Aerospace lease renewal request for Land Parcel (8 Acres) with tear down pad. 18. Consider recommending CAVU Aerospace lease renewal for building 1140, 83, and (AOA) land parcel. 19. Consider recommending CAVU Aerospace to enter into a lease agreement for building 72, 1083 A, and a land parcel. Commission comments for future agenda items Reports/Announcements – Members, Council, Staff Public Participation Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid of service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and Posted: Friday, June 2, 2023 "THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GO-TO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC" Airport Advisory Tuesday, June 6, 2023 1:30 PM - 2:30 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/507187181 You can also dial in using your phone. United States: +1 (872) 240-3212 Access Code: 507-187-181 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/265302573 Regular Meeting of the Airport Advisory Commission Air Center Conference Room Tuesday, May 9, 2023 at 1:30 p.m. Notice of this meeting given to the public in compliance with Section 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. ROLL CALL 2. The meeting convened at 1:32 p.m. with Chair Kunkel presiding; Commissioner Hitchcock, Commissioner Powell, Commissioner McDonald being present and with Vice Chair Espiritu participating via GoToMeeting. Staff present: Jennifer Griego, Chad Cole, Mike Mathews, Hess Yntema, Lisa Bennett, Omar Gonzalez and Jenna Lanfor. Councilors present: Robert Corn. Guests present: Bill Williams, Randy Phelps, Robert Sherman, Tim Archibeque, Michael Garcia, Terri Harber, and Clarke Conde. Bryan Hancock, Alonso Cantu, Fidel R. Rul. JAF, and Jim Taylor joined via GoToMeeting. APPROVAL OF AGENDA 3. Commissioner Hitchcock motioned to approve the Tuesday, May 9, 2023 Airport Advisory Commission agenda with the change of moving items 14, 15, and 16 to the top of the agenda. Commissioner McDonald was the second. A voice vote of 5-0 was unanimous, and the motion passed with Vice Chair Espiritu participating via GoToMeeting. APPROVAL OF MINUTES 4. Commissioner McDonald motioned to approve the March 7, 2023 minutes as presented. Commissioner Hitchcock was the second. A voice vote of 5-0 was unanimous, and the motion passed with Vice Chair Espiritu participating via GoToMeeting. NON-ACTION ITEMS 5. ADB Presentation Airfield Lighting Maintenance – Jim Taylor with ADB presented the Airfield lighting proposal stating the current lighting is in rough shape. The proposed cost would be $180,000 for year one, $90,350 for year two, and $90,350 for year three. These proposed costs do not include parts. 6. AARC Presentation Storm Water Pollution Prevention Plan – Alonso Cantu, SW Regional Manager AARC presented the storm water pollution prevention plan, stating the fee is $7,725 for the first year and an additional $350 for each rain event. 7. Auto Hangars Presentation – Jenna Lanfor, Air Center Property Manager presented a company that has expressed interest in leasing land to put Auto Hangars on proposed Air Center locations. 8. Air Center Operations Report- Jennifer Griego, Air Center Interim Director presented the Director’s report. 9. Update on Airfield lighting repairs- Jennifer Griego, Air Center Interim Director informed Commissioners staff is waiting for Constructors to fill the trench. 10. Update on Runway/Taxiway Painting- Jennifer Griego, Air Center Interim Director stated painting would start on May 16, 2023. 11. Update on South Hammerhead Engine Run up Repairs - Jennifer Griego, Air Center Interim Director stated that the project has been pushed back due to the FAA putting new wiring to the VASI and PAPI, which will require them to bore under the South Hammerhead. 12. Update on passenger parking project phase I - Jenna Lanfor, Air Center Property Manager informed the Commissioners construction began on May 8, 2023 and that public was notified prior to the project starting. 13. Strategic Plan RFP- Chair Kunkel stated the RFP was rereleased. The proposals are due back May 23, 2023, and a meeting for May 25, 2023 is scheduled to rank the proposals. 14. Security Update- Hess Yntema, City Attorney stated the policy and procedure would be going to Council for approval. The City Attorney mentioned a security assistant is coming aboard. 15. BNSF Update- Hess Yntema, City Attorney gave an update. 16. JPA Update- Hess Yntema, City Attorney stated due to the five (5) year settlement with TSA he is not comfortable recommending moving forward with a JPA at this time. 17. Water Line Infrastructure Update – Jenna Lanfor, Property Manager reported the project is 90% complete; the project is scheduled to be fully completed May 30, 2023. 18. Update on terminal signage and branding - Jenna Lanfor, Property Manager gave an update. 19. Report on Baggage Area NM True Campaign - Jenna Lanfor, Property Manager stated Artesia was added to the campaign. Lanfor is currently waiting for a response from Lincoln County. 20. Report for ILEA project - Jenna Lanfor, Property Manager gave an update on the ILEA project. 21. Update on vacant properties - Jenna Lanfor, Property Manager presented Commissioners a list of vacant properties. 22. Lease Summary Report - Jenna Lanfor, Property Manager gave an update on lease’s. ACTION ITEMS 23. Consider recommending Badland Saints to enter a lease for building 734 for the purpose of club meetings and motorcycle maintenance - Jenna Lanfor, Property Manager presented the proposed lease. Commissioner Hitchcock made a motion to send the lease to the Legal Committee. Commissioner McDonald was the second A voice vote of 5-0 was unanimous, and the motion passed with Vice Chair Espiritu participating via GoToMeeting 24. Consider recommending AARC to enter a 5-year contract to monitor and report to the EPA regarding the Storm Water Pollution Prevention Plan (SWPPP) – Jenna Lanfor, Property Manager presented the AARC contract. Commissioner Powell made a motion to send the AARC contract to Legal Committee. Commissioner Hitchcock was the second. A voice vote of 5-0 was unanimous, and the motion passed with Vice Chair Espiritu participating via GoToMeeting. Commission comments for future agenda items None Reports/Announcements – Members, Council, Staff – None Public Participation None Adjourn Commissioner Hitchcock made a motion to adjourn. Commissioner Powell was the second. A voice vote was 5-0. The meeting adjourned at 3:30 pm. Next Meeting Date The next meeting is scheduled for Tuesday, June 6, 2023, at 1:30 p.m. at the Air Center Conference Room.