City Council

WELCOME TO THE REGULAR MEETING of the Roswell City Council March 10, 2022 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. Except for emergency matters, the City Council shall take action only on the specific items listed on the Agenda. • OPENING CEREMONIES • Call to Order by Presiding Officer • Roll Call & Determination of Quorum • Pledge of Allegiance to the Flag and Invocation • Agenda/Consent Items/Minutes from the February 10, 2022 regular City Council meeting Approval of the agenda for the March 10, 2022, City Council meeting. ITEM NO. 1 (PERRY/MARTINEZ) PROCLAMATION ITEM NO. 2 (MAYOR KINTIGH) Thank you! Proclamation – DonTrell Moore Thank you!  Proposed Ordinance 22-03 Amendment to Article 52 City of Roswell Zoning Ordinance ITEM NO. 3 (STUBBS/MAEVERS) Proposed Ordinance 22-03 • Purpose of the Proposed Ordinance is to: • Encourage the redevelopment and revitalization of the downtown business district • Encourage private sector development in the downtown business district and Railroad District Metropolitan Redevelopment Area (MRA) • Provide consistency in the application process of development standards. Primarily, in the: • C-3 Zoning District • C-4 Zoning District • MRA boundaries Proposed Ordinance 22-03 Section 6 – Exceptions to Height Requirements • Adds exemption to height requirements for properties located within the MRA boundaries • Adds language to clarify standards established by Resolution 11-44 and Resolution 20-23 Proposed Ordinance 22-03 Section 7 – Off-Street Parking and Loading Requirements • F: Alters minimum off-street parking standards to accommodate properties in the C-3 zoning district, C-4 zoning district and MRA boundaries • H: Incorporates language to require properties located within the MRA boundaries to provide a designated off-street Loading Zone Proposed Ordinance 22-03 Section 11 – Landscaping • Adds language to include landscaping/landscape maintenance requirements to properties located within the MRA boundaries Proposed Ordinance 22-03 BOARD AND COMMITTEE ACTION/RECOMMENDATION: The Legal Committee recommended (4-0) at their meeting on January 27, 2022 and the City Council voted 10 to 0 at their meeting on February 10, 2022 to hold a public hearing to consider adoption of Proposed Ordinance 22-03 amending certain sections of Article 52 of the City of Roswell’s Zoning Ordinance Thank you!  ITB-22-007 Edgewood Water Line Phase 2 CONSENT ITEM NO. 4 (ROEBUCK/NAJAR) ITB-22-007 Edgewood Water Line Phase 2 • Consider award of ITB-22-007 Water Trust Board Project No. 5434-WPF to J&H Services Inc. of Albuquerque, NM in the amount of $693,220.39 which includes GRT. • Funding includes $400,000 grant and up to $350,000 loan • Infrastructure Committee recommended 4-0 ITB-22-007 Edgewood Water Line Phase 2 Thank you!  ITB-22-015 Roswell Air Center Water Line Expansion CONSENT ITEM NO. 5 (ROEBUCK/NAJAR) ITB-22-015 RAC Water Line Expansion • Consider award of ITB-22-015 Roswell Air Center Water Line Expansion to White Cloud Pipeline Corp., Roswell, NM in the amount of $1,508,048.70 which includes GRT. • Project funding is to be reimbursed per agreement with Chaves County. • Infrastructure Committee recommended 4-0 ITB-22-015 RAC Water Line Expansion Thank you! PO Requisition for Highway Supply CONSENT ITEM NO. 6 (ROEBUCK/NAJAR) PO Requisition for Highway Supply • Consider purchase requisition to Highway Supply in the amount of $80,787.76 to restripe Main St. from McGaffey to College. Procurement will utilize a Statewide Price Agreement. • This is to re-stripe Main from McGaffey to College after “Nova Chip” • NMDOT to reimburse 95%. Part of 2021 “Call For Projects” • Infrastructure Committee recommended 4-0 PO Requisition for Highway Supply Thank you! Award GIS Development Services CONSENT ITEM NO. 7 (ROEBUCK/NAJAR) Award GIS Development Services • Consider award of RFQ for GIS Development Services to Souder Miller & Associates in the amount of $99,931.83. • This is phase 1 of a City Wide GIS system. • Infrastructure Committee recommended 4-0 Award GIS Development Services • Consider award of RFQ for GIS Development Services to Souder Miller & Associates in the amount of $99,931.83. • This is phase 1 of a City Wide GIS system. • Infrastructure Committee recommended 4-0 Award GIS Development Services Thank you!  RESOLUTION 22-18 Budget Adjustment for March 2022 CONSENT ITEM NO. 10 (PERRY/REY) Resolution 22-18 Budget Adjustment for FY22 • Revenue (various funds) $403,219, Exhibit A • Expenses (various funds) $1,448,456, Exhibit A • Transfers (Cemetery) • The Finance Committee recommended (3-0) approval at their meeting on March 3, 2022. Budget Adjustment for FY22 Exhibit A - Revenues Revenues: Budget Authority for Grant Reimbursement for Internet IT General Fund (Fund 1101) 7,269.00 Costs Library Grants Fund (Fund 2103) 27,541.00Received Two Grants Restricted Donations (Fund 2690) 6,934.00 Budget authority for departmental donations Budget Authority for Insurance Reimbursement for Landfill Fund (Fund 5201) 355,000.00 Scraper Water Fund (Fund 5300) 6,475.00Budget Authority for Sale of Scrap Metal TOTAL 403,219.00  Budget Adjustment for FY22 Exhibit A – Expenditures Expenditures: General Fund (Fund 1101): Facilities Maintenance 5,000 For Janitorial Supplies for City Hall and Annex Police 46,255.00 Budget Authority for General Liability Insurance Police 24,646.00 Budget Authority for Worker’s Comp Insurance Police 3,800.00 Budget Authority for Gas Utility Police 1,350.00 Budget Authority for Water Utility Parks 63,093.00 4 Gators Approved at February Council Meeting IT 7,269.00 Budget Authority for Grant Reimbursement for Internet Costs  Budget Adjustment for FY22 Exhibit A – Expenditures Expenditures: Library Grant Fund (Fund 2103) 9,713.00 Budget Authority for Grant to be used for Training and Furniture 17,828.00 Budget Authority for Grant to be used for Library Processing Materials Restricted Donations Fund (Fund 2690) 6,934.00 Budget Authority for Departmental Donations 2008 GO Bond Debt Service Fund (Fund 4106) 3,174.00 Budget Authority for remaining Debt Service Balance Landfill Fund (Fund 5201) 355,000.00 Budget Authority for Insurance Reimbursement for Scraper 60,000.00 Scale House Upgrade Project Water Fund (Fund 5300) 6,475.00 Budget Authority for Sale of Scrap Metal 762,651.00 Water Line Replacement N Atkinson, Approved at February Council Meeting WasteWater Fund (Fund 5301) 75,268.00 Manhole Repairs, Approved at February Council Meeting  Budget Adjustment for FY22 Exhibit A – Transfers Transfers: For Columbarium and Committal Shelter Projects, Approved at February Council General Fund Transfer out to Cemetery 849,537.00 Meeting For Columbarium and Committal Shelter Projects, Approved at February Council Cemetery Fund Transfer in from General Fund 849,537.00 Meeting  RESOLUTION 22-20 Grant Application with US DOI Reclamation Bureau For Drought Contingency/ Water Conservation Plan CONSENT ITEM NO. 12 (PERRY/GLENN) Resolution 22-20 Authorizing for Drought Contingency/Water Conservation Grant • Resolution to authorize staff to apply for the 2022 WaterSMART Drought Response Program: Drought Contingency Planning Grant • 50/50 grant match up to $200,000 with project to be completed within 2 years • Includes Salaries, benefits, equipment, supplies & materials, travel and training. • Requires a resolution of the governing body to apply. • Finance Committee recommended approval (3/0).  Resolution 22-14 Open Meetings Act ITEM NO. 14 (STUBBS/PATTERSON)  Resolution 22-14: OMA • Section 10-15-1 of Open Meetings Act requires that City determine annually in a public meeting what notice is reasonable for the City Council and its standing committees • Form is based on AG recommendation and passed annually • Legal Committee voted 3-0 to recommend Resolution 22- 14 at its February 24, 2022 regular meeting • Consider adopting proposed Res. 22-14 relating to the Open Meetings Act Thank you!  Resolution 22-17 NMDOT Call for Projects ITEM NO. 15 (ROEBUCK/NAJAR) Resolution 22-17 for NMDOT Call for Projects • Consider Resolution 22-17 for support of projects in response to the NMDOT’s January 2022 TPF Funding Call For Projects. • 1. N. Atkinson Ave. Phase 2 (NM 256) Road Recon & Utility • 2. 2nd St. (US 380) Pvmt. Maint. (2nd to E. City Limits) • 3. N. Washington Ave. Mill & Fill Project, (CC Rd. to Berrendo) • 4. Hobbs St. Mill & Fill, (Sunset to SE Main) • 5. W. College Pvmt. Maint. (Relief Route to Montana) • 6. S. Atkinson Pvmt. Maint. (Brasher to McGaffey) • Infrastructure Committee recommended 4-0 Resolution 22-17 for NMDOT Call for Projects Resolution 22-17 for NMDOT Call for Projects Resolution 22-17 for NMDOT Call for Projects Resolution 22-17 for NMDOT Call for Projects Resolution 22-17 for NMDOT Call for Projects Resolution 22-17 for NMDOT Call for Projects Thank you! Ordinance 22-04 Traffic ITEM NO. 16 (STUBBS/PATTERSON)  Ordinance 22-04: Traffic • City Code Chapter 24 governs traffic • Sec. 24-1 adopts by reference the Uniform Traffic Code • Section 24-2 establishes Penalty Assessment Misdemeanors • Proposed amendment would: • Clarify the UTO edition in effect • Add an infraction to the Penalty Assessment Chart • Add a new Section relating to administratively suspended licenses Ordinance 22-04: Traffic • Legal Committee voted 3-0 to recommend Ordinance 22-04 at its February 24, 2022 regular meeting • Consider authorizing to advertise and hold a public hearing to consider adoption of proposed Ord. 22-04 relating to traffic regulations Thank you!  Ordinance 22-05 Admiral Beverage IRB ITEM NO. 17 (STUBBS/PATTERSON)  Ordinance 22-05: Admiral Beverage IRB • Industrial Revenue Bonds are a statutory mechanism to promote economic development through issuance of bonds for the purpose of funding investments in private infrastructure • The City acts as a fiscal agent for the bond funds, but the general fund is never liable for payment of the bonds • Admiral Beverage is proposing to build a new warehouse facility at its location on Brasher (cost $9 million) 47 Ordinance 22-05: Admiral Beverage IRB • Legal Committee voted 3-0 to recommend Ordinance 22-05 at its February 24, 2022 regular meeting • Consider authorizing to advertise and hold a public hearing to consider adoption of proposed Ordinance 22-05 relating to IRB Thank you!  Ordinance 22-06 Amend Ordinance 19-09 to increase funding of NMED Clean Water State Revolving Fund ITEM NO. 18 (PERRY/FUENTES) ORDINANCE 22-06 TO AMEND ORDINANCE 19-09 • The City borrowed $5.5 million dollars at 0.5% interest rate to design and construct WWTP Dewatering Facility. • Bids were opened on February 8, 2022 and bids were higher than engineer’s last estimate of $6,992,000. • The low bid with GRT is $8,626,664.00. • The proposed ordinance authorizes the acceptance of increasing the funding package by $3,915,000. • The Infrastructure Committee recommended award of the project during their Regular Meeting on February 28th. • The Finance Committee recommended to advertise Ordinance 22- 06 during their Regular Meeting on March 3rd. ORDINANCE 22-06 TO AMEND ORDINANCE 19-09 ITB-22-012 CWSRF 097 Waste Water Treatment Plant Dewatering Facility ITEM NO. 19 (ROEBUCK/NAJAR) ITB-22-012 CWSRF 097 Waste Water Treatment Plant Dewatering Facility • Consider award of ITB-22-012 CWSRF 097 Waste Water Treatment Plant Dewatering Facility to Smithco Construction Inc. from Caballo, NM in the amount of $8,626,664.00 which includes gross receipts tax. • This project includes Dewatering Facility and EPA Mandated Dissolved Oxygen improvements. • Infrastructure Committee recommended 4-0 ITB-22-012 CWSRF 097 WWTP Dewatering Facility Thank you! RFP-22-011- Professional Services Transit Building ITEM NO. 20 (ROEBUCK/NAJAR) RFP-22-011- Professional Services Transit Building • Consider scope of work for RFP-22-011- Professional Services Transit Building. • Infrastructure Committee recommended 4-0 RFP-22-011- Professional Services Transit Building Thank you! Consider Funding Additional Street Work ITEM NO. 21 (ROEBUCK/NAJAR) Consider Funding Additional Street Work • Consider funding of additional street work throughout Roswell in the amount of $1,784,675. • List prepared from 5 Year Pavement Condition Report • Infrastructure Committee recommended 4-0 Consider Funding Additional Street Work Consider Funding Additional Street Work Thank you! 14” Water Line Alignment – Proposed Ascent Hangar ITEM NO. 22 (ROEBUCK/NAJAR) 14” Water Line Alignment – Proposed Ascent Hangar • Consider award of RFQ for 14” Water Line Alignment – Proposed Ascent Hangar Proximity to J&H Services Inc. of Albuquerque, NM in the amount of $1,057,087.93 which includes GRT. • Infrastructure Committee recommended 4-0 14” Water Line Alignment – Proposed Ascent Hangar Thank you!  Zoning Case 22-004 FPLAT Final Plat Enchantment West – Eisenhower Subdivision ITEM NO. 23 (PERRY/MAEVERS) Zoning Case 22-004 FPLAT The applicant and property owner of the 1000 – 1200 blocks of N Eisenhower Road is requesting approval of a Final Plat for the purposes of subdividing two tracts into 10 lots for residential development, roadway improvements, and water improvements. Zoning Case 22-004 FPLAT Google Earth Street View of Eisenhower Rd from Bill Aerial View Showing the Location of Dennis Dr – Graded Roadway & Overhead Power Lines Enchantment West – Eisenhower Subdivision Zoning Case 22-004 FPLAT Zoning Case 22-004 FPLAT The Planning and Zoning Commission recommended approval (4-0) of Zoning Case 22-004 FPLAT at their meeting on February 22, 2022. Zoning Case 22-004 FPLAT CITY COUNCIL RECOMMENDATION: Consider adoption of Zoning Case 22-004 FPLAT (Final Plat for Enchantment West – Eisenhower Subdivision) for the purposes of subdividing two tracts into 10 lots for residential development, roadway improvements, and water improvements on the 1000 – 1200 blocks of N Eisenhower Road. Thank you! Rocket Sculpture ITEM NO. 24 (FOSTER/BROOKS) • Rocket Sculpture • Request for $75,000 in funding to support creation of public art made from decommissioned rocket playground equipment from Spring River Zoo. • Project Intent • To present an outdoor sculpture that captures the spirit of Roswell’s space-related themes and serve as an eye-catching landmark for locals and tourists. • To re-purpose and celebrate the history of the well- loved, decommissioned playground equipment. • To contribute to Roswell’s outdoor art and serve as inspiration for future potential projects. • Location • Several locations are under consideration.  • Scope of Work • Sculpture Commission with Josh Berry to include refurbishment of current damaged or rusted portions and artistic additions as exampled by model such as elongated fins, antenna, engine, banding, color, and LED lights. Estimated finished height to be approximately 35 feet. • Installation with engineer approved-anchoring, concrete footing and external lighting. • Signage denoting the history of the original rocket and City of Roswell and artist acknowledgement. Original concept drawing (2020) and Maquette (2021), Courtesy of Josh Berry. Action Requested • Earlier version of project approved through Resolution 18-65 with a $30,000 cap. • After concerns over artist selection process and realization of additional costs, RFQ process commenced in early 2020 resulting in selection of Josh Berry. • Project interrupted by pandemic. KRQE News Segment, November 1, 2018. Revisited in mid-2021 with request for a model by artist based on RFQ committee recommendation. • General Services Committee approval (3-1) at January 26, 2022 meeting. Thank you! PUBLIC PARTICIPATION FUTURE AGENDA ITEMS City Manager Report Joe Neeb Roswell City Manager March 10, 2022 Annual Report THE END