Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Thursday, March 1, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 17-49. ROLL CALL The meeting convened at 8:02 a.m. with Chairman Grant presiding; Councilors Henderson and Denny being present; one member seat being vacant. Staff present: Monica Garcia, Chanel Rey, Joe Neeb, Juanita Jennings, Frank Montoya, Becky Hicks, Ana Nieto, Lupita Everett, Belinda Franco, and Lou Mallion. Guests present: Larry Connolly, Alison Penn, Jose Garcia, Tom McDonnell, Judy Stubbs, and Chris Garner participated by phone. APPROVAL OF AGENDA Councilor Denny moved to approve the March 1, 2018 Finance Committee meeting agenda as presented. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 3-0, with one member seat being vacant. APPROVAL OF MINUTES Councilor Denny moved to approve the minutes from the February 1, 2018 regular Finance Committee meeting as presented. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 3-0, with one member seat being vacant. NON-ACTION ITEMS Informational Reports: Reports were included in the agenda packet and the Budget Status Report was handed out, Ms. Garcia presented the reports and answered questions. Municipal Court Budget Discussion: Ms. Garcia presented the information for the Municipal Court Budget Discussion and answered questions. ACTION ITEMS Request approval of the Audited Financial Statements for Fiscal Year Ending June 30, 2017: Mr. Garner presented the information for the request for approval of the Audited Financial Statements for Fiscal Year Ending June 30, 2017. Ms. Garcia and Ms. Hicks were present to answer questions. Councilor Denny moved to send to full City Council approval of the Audited Financial Statements for Fiscal Year Ending June 30, 2017. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 3-0, with one member seat being vacant. Convention Center RFP Recommendation: Ms. Jennings presented the request for approval of the recommendation for RFP 18-009 Roswell Convention Center Facility Management. There were two options to be considered to have it managed by the City or a facility management company. Councilor Henderson moved to send to full City Council approval of the Convention Center RFP Recommendation option two, a facility management company. Councilor Denny was the second. A voice vote was unanimous and the motion passed 3-0, with one member seat being vacant. Resolution 18-14 Budget Amendment Correction Fees: Ms. Garcia presented the request for approval of Resolution 18-14 Budget Amendment Correction Fees. Judge Mallion and Ms. Franco were present to answer questions. The request would put an additional $204,286.00 into the budget. Councilor Denny moved to send to full City Council approval of Resolution 18-14 Budget Amendment Correction Fees. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 3-0, with one member seat being vacant. PUBLIC PARTICIPATION Mr. McDonnell introduced himself to the committee and expressed his appreciation to be there and in future meetings. ADJOURN The meeting adjourned at 9:14 a.m.