Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Thursday, September 6, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 17-49. ROLL CALL The meeting convened at 8:01 a.m. with Chairman Grant presiding; Councilors Henderson, Roebuck, and Stubbs being present. Staff present: Monica Garcia, Chanel Rey, Joe Neeb, Juanita Jennings, Becky Hicks, Bill Morris, Ana Nieto, Allison Gray, Sharon Coll, Lorenzo Sanchez, Louis Najar, Roger Buckley, Daniel Mendiola, Scott Stark, Frank Montoya, Deanna Garcia, Mike Stanton, Jesus Talamantes, Renee Trujillo, and Aaron Holloman. Guests present: Alison Penn, Larry Connolly, Rita Kane-Doerhoefer, Stephen Lee, Jenn Lee, Mark Rowland, Juliana Halvorson, John Mulcahy, Kerry Moore, Molly Boyles, Kathy Lay, Jaime Fierro, Brent Kingsley, James Matteucci, Michael Trujillo, Kecia Hopper, Barbara Gomez, and Mayor Kintigh. APPROVAL OF AGENDA Councilor Henderson moved to approve the September 6, 2018, Finance Committee meeting agenda as presented. Councilor Stubbs was the second. A voice vote was unanimous, and the motion passed 4-0. APPROVAL OF MINUTES Councilor Stubbs moved to approve the minutes from the August 2, 2018, regular Finance Committee meeting as presented. Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 4-0. NON-ACTION ITEMS Informational Reports: Reports were included in the agenda packet. Ms. Garcia handed out the Draft FY2020 Budget Process Timeline. ACTION ITEMS Resolution 18-56 – Budget Amendment to use Water Enterprise Reserve monies to fund necessary repairs on Gayle Street: Mr. Najar presented the request for Resolution 18-56, a budget amendment to use Water Enterprise Reserve monies to fund necessary repairs on Gayle Street. Staff was present to answer questions. FOR THE RECORD: Committee members requested staff to move the monies within the Water Enterprise Fund. Councilor Roebuck moved to send to full City Council approval of Resolution 18-56 Budget Amendment to use Water Enterprise Reserve monies to fund necessary repairs on Gayle Street. Councilor Stubbs was the second. A voice vote was 0-4 and the motion failed. Resolution 18-57 – Intent of City to Reimburse Itself for Certain Costs Relating to Acquisitions Expected to be Incurred by the City Prior to the Issuance of Tax-Exempt Bonds: Ms. Garcia presented the request for Resolution 18-57 which details a intent of the City to reimburse itself for certain costs relating to acquisitions expected to be incurred by the City prior to the issuance of tax-exempt bonds. Councilor Henderson moved to send to full City Council approval of Resolution 18-57 intent of City to reimburse itself for certain costs relating to acquisitions expected to be incurred by the City prior to the issuance of tax-exempt bonds. Councilor Roebuck was the second. A voice vote was unanimous and the motion passed 4-0. Consider Approval to Authorize Red Mountain Arsenal, LLC to Enter into a Lease Agreement on Building No. 60: Mr. Stark presented the request for approval to authorize Red Mountain Arsenal, LLC, to enter into a lease agreement on Building No. 60 for the purpose of being a munitions manufacturing operation that has the potential to expand and bring several jobs to the area. Mr. Stark provided an amended agreement at the meeting. The rent amount is $2,923 monthly; $35,080 annually. Councilor Henderson moved to send to full City Council on consent agenda approval of Red Mountain Arsenal, LLC a new lease agreement subject to all terms and conditions of the amended lease. Councilor Stubbs was the second. A voice vote was unanimous and the motion passed 4-0. Request for Waiver of Special Event Fees – Veterans Parade and Celebration: Ms. Jennings presented the request for waiver of all special event fees for the American Legion Post #28’s Veterans Parade and Celebration. Mr. Rowland, Mr. Fierro, Mr. Trujillo, and Ms. Gomez were present to answer questions. The event is scheduled for November 10, 2018 at Chaves County Courthouse Square at 9:00 a.m. with a celebration before a parade coordinated with the start of the BRAVE 5k Run. Councilor Henderson moved to send to full City Council approval of the waiver of special event fees for the Veterans Parade and Celebration in conjunction with the BRAVE 5k Run. Councilor Roebuck was the second. A voice vote was unanimous and the motion passed 4- 0. FOR THE RECORD: Mayor Kintigh stated that as a veteran he has concerns with the wear and tear the 5k run will have on the streets and the impact overtime will have on police officers. Request for Waiver of Special Event Fees – Chile & Cheese Festival: Ms. Jennings presented the request for waiver of all special event fees for the MainStreet Roswell’s 2018 Chile Cheese Festival. The event is scheduled for September 28-29, 2018. Ms. Lay and Ms. Boyles were present to answer questions. Councilor Stubbs moved to direct staff to refer to the Memorandum of Understanding with MainStreet Roswell for the services requested instead of a waiver of special event fees. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 4-0. Request for Additional Support (General Fund) & Request for Waiver of Special Event Fees – Roswell’s 2019 UFO Festival: Ms. Jennings presented the request for additional financial support from the General fund as well as a waiver of fees for MainStreet Roswell’s 2019 UFO Festival. The event is scheduled for July 5-7, 2019. MainStreet Roswell is requesting that the City of Roswell waive fees in the amount of $49,875. Ms. Halverson was present to answer questions. Councilor Stubbs moved to defer the request for additional support and request for waiver of special event fees for MainStreet Roswell’s 2019 UFO Festival, due to the Memorandum of Understanding with MainStreet Roswell. Councilor Roebuck was a second. A voice vote was unanimous and the motion passed 4-0. Lodgers’ Tax Funding Request – 35th Milkman Triathlon: Ms. Jennings presented the request for funding of the 35th Annual Milkman Triathlon. The event is scheduled for June 1, 2019. The Occupancy Tax Board recommends funding of the 35th Annual Milkman Triathlon in the amount of up to $1,500 on a 50% reimbursement basis. Ms. Hopper was present to answer questions. Councilor Roebuck moved to send to full City Council on consent agenda proposed funding up to $1,500, on a reimbursement basis of 50% of eligible expenses of the 35th Annual Milkman Triathlon. Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 4-0. Lodgers’ Tax Funding Request – Roswell Invaders Baseball 2019 Season: Ms. Jennings presented the request for funding of the 39 Roswell Invaders Baseball 2019 season games in the amount of $1,750. The Roswell Invaders are a professional baseball team that plays 39 games in June and July in Roswell. The Occupancy Tax Board recommends funding for the Roswell Invaders in the amount of up to $1,750, on a 50% reimbursement basis. Councilor Stubbs moved to send to full City Council on consent agenda proposed funding up to $1,750, on a reimbursement basis of 50% of eligible expenses of the Roswell Invaders Baseball 2019 Season. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 4-0. Lodgers’ Tax Funding Request – Hike It Spike It: Ms. Jennings presented the request for funding of Hike It Spike It in the amount of $24,999. Mr. Matteucci was present to answer questions. The event is scheduled for May 24-26, 2019. The Occupancy Tax Board recommends funding for Hike It Spike It in the amount of up to $24,999, on a 50% reimbursement basis. Councilor Stubbs moved to send to full City Council on consent agenda proposed funding up to $24,999, on a reimbursement basis of 50% of eligible expenses of Hike It Spike It. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 4-0. Lodgers’ Tax Funding Request – Way Way Off Broadway’s 2019 Season: Ms. Jennings presented the request for funding of Way Way Off Broadway’s 2019 Season in the amount of $675. The season is from January to June, 2019. The Occupancy Tax Board recommends funding for Way Way Off Broadway in the amount of up to $675, on a 50% reimbursement basis. Councilor Roebuck moved to send to full City Council on consent agenda proposed funding up to $675, on a reimbursement basis of 50% of eligible expenses of Way Way of Broadway’s 2019 Season. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 4-0. PUBLIC PARTICIPATION None. ADJOURN The meeting adjourned at 10:01 a.m.