Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, May 16, 2016 at 4:00 p.m. Conference Room at Roswell City Hall 425 N. Richardson, Roswell, NM 88201 Committee Chair: Jeanine Best Committee Vice Chair: Juan Oropesa Committee Members: Caleb Grant, Savino Sanchez, Jr. Staff Coordinator: Louis Najar A. Call to Order B. Approval of the Agenda C. Minutes 1. April 18, 2016 Meeting Minutes 1-2 D. Non-Action Items 1. May 24, 2016 Bid Update 3 2. Rio Fuente Business Park 4-6 3. City Project Updates 7 E. Regular Items (Action Items) None F. Other Business (Non-Action) 1. Public Comments G. Adjourn (Next Meeting: Monday, June 20, 2016) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 15-56. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 5/12/16 Regular Meeting of the Infrastructure Committee Held at the Roswell Convention Center April 18, 2016 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4, NMSA 1978 and Resolution 15-56. ROLL CALL The meeting convened at 4:00 p.m. with Chair Best presiding and Councilors Oropesa, Sanchez and Grant being present. Staff Present: Louis Najar, Kevin Dillon and Bill Morris Guests Present: Larry Connolly and Councilor Foster APPROVAL OF AGENDA Councilor Grant moved to approve the April 18, 2016 regular Infrastructure Committee Meeting Agenda as presented. Councilor Sanchez was the second. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES Councilor Grant moved to approve the February 16, 2016 minutes for the regular Infrastructure Committee Meeting. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed. NON-ACTION ITEMS City Project Updates. Mr. Najar briefed the committee on selected projects current and upcoming. Projects that are being advertised on May 1st and open bids on May 24th include: Museum Bridge, Sewer Manhole Rehab and Kerr Pump Station Valves. The recreation center design is underway, initial meetings were completed in March with Huitt Zollars. Sewer upgrade performed by city crews on N. Sycamore-College to 19th Street has been completed. ICIP Refresher. Last year’s Infrastructure Capital Improvement Plan (ICIP) focused on a strategy to address infrastructure needs. Five projects were submitted and all five projects received some funding. Last year’s 2017-2021 plan is a straight forward attempt to address some of the critical infrastructure needs for Roswell. REGULAR ITEMS XCEL Easement. XCEL Energy has requested an easement, in which XCEL will construct electrical transmission improvements across City of Roswell property. All associated costs are to be borne by XCEL. XCEL’S monetary offer for easement rights is $16,050. An additional $745 is offered as temporary construction work space permit. All easement and plat will be per State statutes and filed by XCEL. Councilor Grant moved to send to full City Council XCEL Easement. Councilor Sanchez was the second. A voice vote was unanimous and the motion passed. 1 Citywide striping Award. Mr. Najar discussed the citywide striping award. Maintenance of citywide striping pavement markings requires annual restriping. The city has 650,000 linear feet of striping. This work is annually performed by utilization of New Mexico General Services Statewide Striping Agreement. Statewide Striping Agreement 60-80500-16-13992 was awarded to Highway Supply on March 9, 2016. Estimated cost is $67,080 which does include 7.5% gross receipts tax. Councilor Grant moved to send to consent agenda the Citywide striping Award. Councilor Sanchez was the second. A voice vote was unanimous and the motion passed. OTHER BUSINESS Larry Connolly ADJOURN The meeting adjourned at 5:06 p.m. 2  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88201 Monday, May 16, 2016 at 4:00 p.m. ACTION REQUESTED: Update of May 24, 2016 project bid openings BACKGROUND: The following projects were advertised on May 1, 2016 and will open bids May 24, 2016: ITB-16-045 Roswell Museum Bridge Project, ITB-16-046 Sewer Manhole Rehabilitation Project 2016, and ITB-16-047 Kerr Station Valve Replacements. Committee is reminded that a Special Infrastructure Committee Meeting will be held May 26, 2016. This will be to consider review and award of bids. Engineering staff will hand carry bid tabulations and recommendations of awards to the Special Infrastructure meeting on May 26, 2016. FINANCIAL CONSIDERATION: These projects were budgeted for Fiscal year 2016. LEGAL REVIEW: None at this time. BOARD OR COMMITTEE ACTION: None at this time, on May 26, 2016 Infrastructure Committee will consider award of projects. STAFF RECOMMENDATION: Engineering staff will review bids and will recommend the lowest qualified bidder for each project. ATTACHMENTS: None 3  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88201 Monday, May 16, 2016 at 4:00 p.m. ACTION REQUESTED: Update of potential development named the Rio Fuente Business Park located East of Atkinson Avenue, near 5th Street. BACKGROUND: This potential development is in Chaves County. The development was approved Extraterritorial Zoning Commission (ETZ). Smith Engineering who is representing this development has requested use of city sewer services. City Engineer has advised that would not be possible unless it would be annexed into the City. At this time, the City is awaiting response from Smith Engineering. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD OR COMMITTEE ACTION: This is up for discussion, only. Does the Committee have any comments with annexation and direction City Engineer is taking? STAFF RECOMMENDATION: City Engineer would recommend the development to utilize City sewer, only if annexed into the City. ATTACHMENTS: Larger construction site plans will be provided at the meeting. 4 5 6  ROSWELL, NEW MEXICO Infrastructure Committee City Hall Large Conference Room 425 N. Richardson, Roswell, NM 88201 Monday, April 16, 2016 at 4:00 p.m. ACTION REQUESTED: Update Item Only – Select Project Highlights BACKGROUND: Infrastructure Committee to be briefed on selected projects current and upcoming. 1. Splash Pad – 80% Complete 2. RFP Convention Center Upgrade Design Services – April 10 Advertisement, May 24 deadline for proposals 3. Recreation Center Design Update – Program Statement by 20th 4. CDBG Project E. Bland – 48% complete estimated completion date of 6/28/16. FINANCIAL CONSIDERATION: None for this update item, at this time. LEGAL REVIEW: None for this update item, at this time. BOARD OR COMMITTEE ACTION: None for this update item, at this time. STAFF RECOMMENDATION: None for this update item, at this time. 7