Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, September 18, 2017 at 4:00 p.m. Conference Room at Roswell City Hall 425 N. Richardson, Roswell, N.M. 88201 Committee Chair: Jeanine Best Committee Vice Chair: Juan Oropesa Committee Members: Caleb Grant, Savino Sanchez, Jr. Staff Coordinator: Louis Najar Call to Order Roll Call Approval of the Agenda Approval of Minutes 1. August 21, 2017 Meeting Minutes 1–4 E. Non-Action Item(s) 2. Project Updates 5 – 12 Regular Item(s) (Action Items) 3. Proposed purchase 1 rear loader truck 13 – 22 Other Business (Non-Action) 4. Public Comments Adjourn (Next Meeting: Monday, October 16, 2017) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 16-69. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 09/14/17 Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall August 21, 2017 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 16-69. ROLL CALL: The meeting convened at 4:00 p.m. with Chair Best presiding and Councilors Oropesa, Grant, and Sanchez being present. Staff Present: Bill Morris, Scott Stark, Arthur Torrez, Joe Neeb, Councilor Steve Henderson, Mayor Dennis Kintigh, Louis Najar, Kevin Dillon, Monica Garcia, and Bernadette Lopez. Guest(s) Present: Larry Connolly, Bill Williams, Maryann Rogers, and Barry Mathison. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of August 21, 2017 as presented. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES: 1. July 24, 2017: Councilor Grant moved to approve the July 24, 2017 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. NON-ACTION ITEM(S): 2. Project Updates: Cemetery Roads 15-0740: Mr. Najar discussed the correction of the cash flow, phase I, remaining balance of $19,620.22 from the $50,000 budget. Mr. Najar also discussed his request for Asphalt Millings from the N.M.D.O.T in which he is waiting for their response. Roswell Roads Improvements A2551: Page 1 of 4 1 Mr. Najar stated the City has not received the grant agreement for this project. Cemetery Roads Improvements A2405: Mr. Najar stated the City has not received the grant agreement for this project. City Hall Annex Roof A2403: Mr. Najar stated the City has not received the grant agreement for this project. Roswell Fire Station Roofs & Infrastructure A204: Mr. Dillon stated the City has not received the grant agreement for this project. Roswell Air Center Repairs A2402: Mr. Dillon stated the City has not received the grant agreement for this project. Wayfinding Plan: Mr. Morris discussed the 2016 Wayfinding Plan. Poe Corn Recreation Center 15-L-114: Councilor Sanchez inquired about this project. Mr. Dillon explained the reasoning for the project not being funded. Remote Read Water Meters: Mr. Dillon discussed the status of this project. Roswell Adult Center- Interior Roof: Mr. Dillon stated the exterior of the roof has been completed per roofing contract and the interior is under Facilities Maintenance which have been previously informed of the issue. 3. N. Montana Realignment: Mr. Najar discussed the project. 4. Award of Refurbishing Landfill Cat Compactor: Mr. Najar informed the Committee of this award. Page 2 of 4 2  5. Award of Refurbishing Landfill Cat Scraper: Mr. Najar informed the Committee of this award. Councilor Sanchez inquired about the Landfill’s pile of old trees. Mr. Najar responded that the trees are chipped and are free to the public. Committee would like the public informed of the free resources offered by the City and advertise on Facebook and the City website once a month. By copy of these minutes, Public Affairs is asked to follow up with City Engineer to discuss an information campaign. REGULAR ITEM(S) (Action): 6. Proposed waiver for tipping fees for S. Main Cleanup: Councilor Grant moved to table this item. Mr. Morris discussed the pilot program. Mr. Williams stated the County is glad to help the City with this program. Staff will start working on a MOU and bring back for the Committee to review. Councilor Oropesa seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 7. Proposed RFP-18-004 for City Property Sale, SW Roswell: Councilor Grant moved to proceed with RFP-18-004, City property sale, S.W. Roswell of 112.4 acres, with all or a portion of, language added, as well as labeling the tracks. Mr. Najar discussed the RFP and the following changes to the RFP: (1) add wording: all or a portion of, and (2) label the tracks for identification. Mr. Najar advised this as a fishing exercise. Additionally, extra steps will be made to try to get the word out and more than one proposal to consider. Councilor Oropesa seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 8. Award ITB-17-014 – Union Ave. Reconstruction: Councilor Grant moved to award ITB-17-014- Union Ave. Construction project to low bidder, Constructor’s Inc. of Carlsbad, NM in the amount of $2,566,641.57. Mr. Najar discussed the project. Councilor Oropesa seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 9. Award of roofing repair for RIAC Building 1770: Councilor Grant moved to award roofing repair for RIAC Building 1770 to C.E.S. in the amount of $176,398.18 which includes tax. Mr. Stark discussed the project. Councilor Sanchez seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 10. Resolution 17-43 Water Loan Application RIAC Reservoirs: Page 3 of 4 3 Councilor Grant moved to approve Resolution 17-43 Water Loan Application through New Mexico Finance Authority. Mr. Najar discussed the project and the need to support the Resolution. Councilor Sanchez seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. FOR THE RECORD: Councilor Oropesa left the meeting at 4:59 p.m. 11. Award Paving Maintenance Work: Councilor Grant moved to award fall 2017 Slurry Seal and Micro pavement maintenance in the amount of $544,000 to IPR Ltd. Of Albuquerque, N.M. to be funded from two departments. Mr. Najar discussed the project and amended the abstract to include the fall 2017 Slurry Seal Project list in the amount of $108,000.00. The pavement maintenance will be funded by Streets & Water Maintenance Department. Water Maintenance Department will fund streets that have been impacted by water line repairs and construction in the roadway. Councilor Sanchez seconded the motion. A voice vote of 3-0 was unanimous and the motion passed with Councilor Oropesa being absent. 12. Award ITB-17-004 Convention Center Construction: Councilor Grant moved to award ITB-17-004 Convention Center Remodel Addition to qualified proposal from HB Construction of Albuquerque, N.M. in the amount of $6,326,640.63 which includes tax. Mr. Dillon discussed the project. Councilor Sanchez seconded the motion. A voice vote of 3-0 was unanimous and the motion passed with Councilor Oropesa being absent. OTHER BUSINESS (Non-Action): None. ADJOURN: The meeting adjourned at 5:18 p.m. The next scheduled meeting is September 18, 2017. Page 4 of 4 4  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 18, 2017 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable BOARD AND COMMITTEE ACTION: Open discussion for this Committee STAFF RECOMMENDATION: Not Applicable 5  City of Roswell Projects Status Updated 9/13/17 Category: Grant and Legislative Projects East Bland Street Sidewalks 14-C-NR-I-01-G-19: Project is COMPLETE Youth Challenge 12-L-1579: Project Closed & COMPLETE Public Restrooms 13-L-1669: Project was reauthorized as 16-L-A4031. Project 13-L-1669 was CLOSED. Public Restrooms 16-L-A4031: SCOPE: Plan, design, and renovate the restroom facility in the Conoco Building. ESTIMATED COST: $ 138,442.58 FUNDING SOURCE: Legislative Grant BUDGET: Total Budget: $ 138,442.58 Total Grant Encumbrance: $ 120,241.94 Total City Encumbrance: $ 3,870.83 Total Grant Change Orders: $ 13,484.45 Total City Change Orders: $ 2,656.27 Current Grant Balance: $ 18,200.64 PROJECT SCHEDULE: September 2016 - March 2017 EST. COMPLETION: March 2017 PROJECT STATUS: Admin Phase I 100% **Ghant Chart Data Sheet Design 100% Admin Phase II 100% Construction 98% Closeout 0% Project Completion should be about 9/15/17. We just need to complete the correction of the sewer line by adding flow-fill in the ditch. The grant portion of this project was completed in June of 2017 the remaining City funded items to be completed in October 2017. Eastside Little League Baseball Complex 14-L-1893: Project Closed & COMPLETE Joe Bauman Baseball Stadium 14-L-1894: Project Closed & COMPLETE Veterans Cemetery 14-L-1896: Electrical items to be COMPLETED (donated by the Veterans). Grant closeout with the State has begun. City items were COMPLETED & on time. Poe Corn Splash Pad 15-L-1113: Project is COMPLETE and functioning. Project was open 5/31 as promised. Splash Pad 15-L-G-0741: Project is COMPLETE and functioning. Project was open 5/31 as promised. Poe Corn Recreation Center 15-L-1114: SCOPE: Plan, design, purchase, install, construct, furnish, and equip improvements to the Poe Corn Rec Center. ESTIMATED COST: $ 150,000 FUNDING SOURCE: Capital Outlay BUDGET: Total Budget: $ 150,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 150,000.00 PROJECT SCHEDULE: September 9, 2014 to June 30, 2018 EST. COMPLETION: Unknown PROJECT STATUS: Admin Phase I 100% Design N/A Admin Phase II 20% Accountability. Communication. Excellence. Integrity. Teamwork. 6  Construction 0% Closeout 0% Final approvals and reauthorization paperwork has been processed with the State. We are awaiting final grant agreement for signature. Repairing roof, lighting, and other items with these funds. Boys & Girls Club is needing to workout details with DFA & Mr. Hubert Quintana. Had a meeting the week of 12/5 and Arron is working on some of the issues. Yucca Recreation Center 15-L-1115: SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center. ESTIMATED COST: $ 250,000 $ 20,000,000 FUNDING SOURCE: Capital Outlay City Funds BUDGET: Total Budget: $ 20,250,000.00 Total Encumbrance: $ 489,576.22 Total Change Orders: $ 483,211.92 Current Balance: $ 19,277,211.86 PROJECT SCHEDULE: September 9, 2014 to June 30, 2018 EST. COMPLETION: Unknown PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 0% Construction 0% Closeout 0% Initial Meeting was held design is progressing. Site Selection Presentation at the 6/27 Workshop. Design Meeting on 8/18/16. Finalizing Schematic design phase. We are moving into the DD phase and will present 3-D renderings of the design. Waiting on final direction regarding the Aquatic portion and final financing of the project. 2/9/2017 Council Approval to Proceed with 8 Lane Indoor & Outdoor Pools expanding budget to $20M. 3-D Design Presentation to Council on 5/11/17. The RFP will be ready 8/10/17. Contractor has the 95% drawings to look at costing take offs. The 100% complete drawings will with the contractor 8/15/17 to finalize the costing take offs. Contractor's estimate received 9/12/17 going to Council for approval on 9/14/17 Dec-15 Jun-16 Jan-17 Jul-17 Feb-18 Sep-18 Phase % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase 100% Design Development Phase Construction Documents Phase 100% Construction Documents Phase Construction RFP 98% Construction RFP Construction 0% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout Cemetery Roads 15-0740: SCOPE: Plan, design, and construct improvements to the roads within the cemetery. ESTIMATED COST: $ 50,000 FUNDING SOURCE: Capital Outlay BUDGET: Total Budget: $ 50,000.00 Total Encumbrance: $ 30,379.78 Total Change Orders: $ - Current Balance: $ 19,620.22 PROJECT SCHEDULE: November 17, 2015 to June 30, 2019 EST. COMPLETION: Unknown PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 90% Closeout 0% Grant agreement has been executed. Currently in design. Materials have been received and currently scheduling the work. Work is underway to finish this phase I. Roswell Air Center Repairs A2402 SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 488,822.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 488,822.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 488,822.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown Accountability. Communication. Excellence. Integrity. Teamwork. 7  PROJECT STATUS: Grant agreement has been signed by the city currently awaiting DFA signature. City Hall Annex Roof A2403 SCOPE: Replace the City Hall Annex Roof ESTIMATED COST: $ 105,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 105,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 105,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Grant agreement has been received. Awaiting to receive quotes. Roswell Fire Stations Roofs & Infrastructure A2404 SCOPE: Replace Roofing of Station #1 and Additional Repairs ESTIMATED COST: $ 195,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 195,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 195,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Grant agreement has been signed by the city currently awaiting DFA signature. Cemetery Roads Improvements A2405 SCOPE: Additional Road Repairs ESTIMATED COST: $ 150,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 150,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 150,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Grant agreement has been executed. Work scheduled to start September 25, 2017. Roswell Roads Improvements A2551 SCOPE: Continue the Improvements to Washington and Union ESTIMATED COST: $ 300,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 300,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 300,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Currently waiting on an executed grant agreement. Category: City Funded Projects Convention Center Parking Lot: Ribbon Cutting was 4/12/16 PROJECT COMPLETE Roofing Projects: PROJECT COMPLETE Accountability. Communication. Excellence. Integrity. Teamwork. 8 Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 80% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Install Complete of signs. Site work to start. Esplanade: SCOPE: Enhance and beautify Esplanade area at Air Center. ESTIMATED COST: $ 275,000 FUNDING SOURCE: City BUDGET: Total Budget: $ 275,354.00 Total Encumbrance: $ 203,400.63 Total Change Orders: $ - Current Balance: $ 71,953.37 EST. COMPLETION: June 2016 PROJECT COMPLETION: 60% Irrigation system repair being addressed after snow. Remaining landscaping to be installed. Parks & Recreation Dept. to start on remaining landscaping in April. Trees have been ordered. Zoo Improvements: PROJECT COMPLETE Museum Bridge: PROJECT COMPLETE Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ 1,500,000 FUNDING SOURCE: City EST. COMPLETION: October 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. Project on Hold Awaiting Funding. Street Improvements: SCOPE: Perform street improvements to various streets throughout Roswell. BUDGET: N. Main from Country Club to Berrendo $ 1,800,000.00 S. Sunset from Hobbs to Poe $ 1,705,028.00 Union and Washington from Hobbs to Poe $ 1,382,000.00 PROJECT COMPLETION: N. Main from Country Club to Berrendo 100% S. Sunset from Hobbs to Poe 100% Union and Washington from Hobbs to Poe 0% Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ 675,000 FUNDING SOURCE: City EST. COMPLETION: July 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. ON HOLD Funding was Pulled. Taken off HOLD design complete currently obtaining right of way easement. Property owner has stalled right of way acquisition. WWTP Headworks: PROJET COMPLETE Remote Read Water Meters Audit: PROJET COMPLETE Accountability. Communication. Excellence. Integrity. Teamwork. 9 Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: March 2018 PROJECT STATUS: 8% 12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Physical Network installation is planned on starting 8/8/2017. Billing and data transition training for City Staff will begin 7/24/2017. Install of total system is underway. Feb-17 Apr-17 Jun-17 Jul-17 Sep-17 Nov-17 Dec-17 Feb-18 Mar-18 Phase % Complete 1st Meter Order 1st Meter Order 100% Network Installation Network Installation 70% Pilot Meter Installation Pilot Meter Installation 90% Troubleshooting 20% Troubleshooting 2nd Material Order 50% 2nd Material Order Ramp-up Installation 10% Ramp-up Installation Production Installation 0% Production Installation 3rd Material Order 0% 3rd Material Order Final Material Order 0% Final Material Order Ramp-Down Production Install 0% Ramp-Down Production Install Cleanup / Punch List 0% 0% Cleanup / Punch List Close-Out Close-Out Land Acquisition: Funding pulled / Pending Funding Availability Convention Center SCOPE: Design Remodel Addition BUDGET: $ 7,000,000 Encumbrance $ (511,648) Change Orders $ - Remaining Bal $ 6,488,352 FUNDING SOURCE: Hotel Convention Center Fee & Revenue Bond EST. COMPLETION: February 2017 PROJECT COMPLETION: 50% PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council Meeting. Rfp was pushed out to be due 8/10/2017 due to lack of General Contractor Participation. RFP recommendation approved 8/24/17 for $6,326,640.63. Currently awaiting PO. NO EVENTS FROM JANUARY 2018 - JUNE 2018 Phase May-16 Sep-16 Dec-16 Mar-17 Jun-17 Oct-17 Jan-18 Apr-18 Aug-18 % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase Construction Documents Phase 100% Construction RFP 100% Construction RFP Construction 0% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout N. Main Project (Berrendo to Pine Lodge) SCOPE: Mil-Inlay & ADA ` BUDGET: $ 1,900,000 FUNDING SOURCE: $1,615,000 DOT $285,000 City EST. COMPLETION: 7/1/2017 PROJECT COMPLETION: 95% Open Bids 10/25/16 Awarded at 12/8 City Council. Construction Complete. Contractor needs to perform final punch list. Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. BUDGET: $ 1,000,000 Accountability. Communication. Excellence. Integrity. Teamwork. 10  FUNDING SOURCE: 2016 City Budget EST. COMPLETION: On Hold PROJECT COMPLETION: 90% Design with HDR at 60% (review 3/17/17). Survey complete. On-hold until contractor completes 48" water line. 48" Waterline Project SCOPE: Replace 4,500' of 48" Waterline on Countryclub Rd. BUDGET: $ 3,000,000 FUNDING SOURCE: EPA Water Loan (75% forgiveness) 2016 City Budget EST. COMPLETION: 12/31/2017 PROJECT COMPLETION: 90% Open Bids 11/22/2016 construction to start 1/2017. Contractor Selected. Pre-Con 3/9/17. Contractor is performing punchlist items. North Union - 2nd to 8th SCOPE: Pavement Rehab & ADA BUDGET: $ 1,500,000 FUNDING SOURCE: $325,000 M.A.P. Funding & 2016 City Budget EST. COMPLETION: 10/15/2017 PROJECT COMPLETION: 40% Contractor has completed concrete and cold milling. Paving to start up 9/13/17. McGaffey Avenue - ADA Improvements SCOPE: ADA Improvements BUDGET: $ 143,700 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: 10/1/2017 PROJECT COMPLETION: 20% ITB 17-013 Construction currently underway. Union Avenue - 19th to Country Club SCOPE: Pavement Rehab BUDGET: $ 2,700,000 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: Spring 2018 PROJECT COMPLETION: 10% ITB 17-014 Advertise June 25th open bids August 8th. Council awarded project on 9/14/17. Convention Center Bricks ITB 17-015 SCOPE: Reconstruct the Spring River Paver Memorial BUDGET: $ 123,681 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: 12/31/2017 PROJECT COMPLETION: 10% ITB 17-015 Awarded to Abraham's Construction. Preconstruction conference 9/27/17. McGaffey Mill & Fill ITB 17-016 SCOPE: Mill & Fill McGaffey BUDGET: $ 424,827 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: 12/31/2017 PROJECT COMPLETION: 10% ITB 17-016 Awarded to Constructor's Inc. Work cannot proceed until McGaffey ADA project is complete. 5th Street Alley Sewer ITB 17-017 SCOPE: Remove & Replace a section of sewer in the alley of 5th street BUDGET: $ 86,777 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: 11/30/2107 PROJECT COMPLETION: 10% ITB 17-017 Awarded to Total Contracting Services, Inc. Pre-construction conference scheduled 9/22/17. Accountability. Communication. Excellence. Integrity. Teamwork. 11  Convention Center May-16 Sep-16 Dec-16 Mar-17 Jun-17 Oct-17 Jan-18 Apr-18 Aug-18 Design RFP Programming Phase Schematic Phase Design Development Phase Construction Documents Phase Construction RFP Construction Substantial Completion Project Closeout Remote Read Water Meters Feb-17 Apr-17 Jun-17 Jul-17 Sep-17 Nov-17 Dec-17 Feb-18 Mar-18 May-18 1st Meter Order Network Installation Pilot Meter Installation Troubleshooting 2nd Material Order Ramp-up Installation Production Installation 3rd Material Order Final Material Order Ramp-Down Production Install Cleanup / Punch List Close-Out Recreation Center Dec-15 May-16 Oct-16 Mar-17 Jul-17 Dec-17 May-18 Oct-18 Mar-19 Design RFP Programming Phase Schematic Phase Design Development Phase Construction Documents Phase Construction RFP Construction Substantial Completion Project Closeout 12  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 18, 2017 at 4:00 p.m. ACTION REQUESTED: Consider award to New Mexico Cooperative Education Services (CES) Statewide Price Agreement 16-019B-C104-ALL/2016-019 RFP C. for new rear-loader truck from Robert’s Truck Center/Summit Group in the amount of $162,954.44. BACKGROUND: The truck that will be replaced, is the most expensive to keep on route and maintain. The 5-year average of maintenance and repair (M&R) costs per tons collected for our rear-loader vehicles are: Truck#/Year M&R Cost/Ton 306-2005 $ 54.35 311-1999 $ 25.56 302-2014 $ 8.16 (3 years) With two rear loaders hauling over 6,300 tons of commercial trash annually to the landfill, the savings in M&R costs should be substantial. FINANCIAL CONSIDERATION: The 2018 Solid Waste budget was approved for a new rear-loader truck. LEGAL REVIEW: Not Applicable BOARD AND COMMITTEE ACTION: Recommend award to New Mexico Cooperative Education Services (CES) Statewide Price Agreement 16-019B-C104-ALL/2016-019 RFP C. for new rear-loader truck from Robert’s Truck Center/Summit Group in the amount of $162,954.44 to City Council of October 12, 2017. STAFF RECOMMENDATION: Staff recommends purchase of rear loader as a matter of efficiency and economy in operating costs. 13 14 15 16 17 18 19 20 21 22