Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, November 13, 2017 at 3:00 p.m. Convention & Civic Center Exhibit Hall 912 N. Main Street, Roswell, New Mexico 88201 Committee Chair: Jeanine Best Committee Vice Chair: Juan Oropesa Committee Members: Caleb Grant, Savino Sanchez, Jr. Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. October 16, 2017 1-3 E. Non-Action Items 2. RIAC North Water Line Project 4-5 F. Regular Items (Action Items) 3. RIAC Reservoirs Loan Commitment 6 - 12 4. Water Supply Variable Frequency Drives 13 - 21 5. Homeless Coalition Presentation/Direction 22 6. Homeless Shelter Zoning Amendments 23 - 27 G. Other Business (Non-Action) 7. Public Comments H. Adjourn (Next Meeting: December 18, 2017) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 17-49. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 11/9/17 Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall October 16, 2017 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 17-49. ROLL CALL: The meeting convened at 3:00 p.m. with Chair Best presiding and Councilors Oropesa, Grant, and Sanchez being present. Staff Present: Kevin Dillon, James Norton, Ryan Porter, Steve Miko, Bill Morris, Louis Najar, Mike Mathews, Daniel Mendiola, Art Torrez, Monica Garcia, and Bernadette Lopez. Guest(s) Present: Larry Connolly, Barry Mathison, John Mulcahy, and Del Jurney. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of October 16, 2017 as presented. Councilor Oropesa seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. APPROVAL OF MINUTES: 1. September 14, 2017: Councilor Grant moved to approve the September 14, 2017 Minutes for the Special Infrastructure Committee meeting as presented. Councilor Oropesa seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 2. September 18, 2017: Councilor Grant moved to approve the September 18, 2017 Regular Infrastructure Committee meeting as presented. Councilor Oropesa seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. NON-ACTION ITEM(S): 3. Project Updates: Public Restrooms: Page 1 of 3 1 Mr. Dillon stated the construction for the public restrooms is complete. Interior decorating is Public Affairs responsibility. Entryway Signs: Mr. Morris stated three signs have been completed and are ready to start on the other two signs. Remote Read Water Meters: Mr. Dillon stated approximately 50 - 75 residential meters have been installed to date and will gradually go up with meters installed per week. Old Terminal Parking Lot: Mr. Najar discussed the parking lot clean up with the Parks Director regarding removal of posts, debris, and streets ear grading the area. Roswell Poe Corn Recreational Center (Boys & Girls Club): Councilor Sanchez inquired about the status. Mr. Najar stated Elizabeth Gilbert is following up on whether or not the $150,000 can be retrieved for the organization. Mr. Morris stated there hasn’t been an active appraisal in a long time which is required by the state in order to show market value for rent. REGULAR ITEM(S) (Action): 4. Resolution No. 17-55; ADA Transition Plan: Councilor Grant moved to send to full City Council Resolution 17-55 supporting the City of Roswell American with Disabilities Act (ADA) Transition Plan Update. Mr. Porter discussed the resolution. Councilor Sanchez seconded the motion. A voice vote of 4 - 0 was unanimous and the motion passed. 5. RFP for selling Yucca Center: Councilor Grant moved for staff to move forward with the RFP process for the Yucca Center property. Mr. Najar discussed the draft RFP. Councilor Oropesa seconded the motion. A voice vote of 4 – 0 was unanimous and the motion passed. 6. OMA – Properties Development: Councilor Grant moved for staff to move forward with approval of the request to sell property located on College Boulevard in the vicinity of the Wenner Veterinarian Clinic with recommended staff changes as discussed. Mr. Morris discussed the recommendation for OMA Properties Development. Mr. Mulcahy voiced Page 2 of 3 2 his support of Mr. Morris’ recommendation. Councilor Sanchez seconded the motion. A voice vote of 4 -0 was unanimous and the motion passed. As a result, request to sell property is on hold. 7. Proposed Purchase 3 Side Loader Sanitation Trucks: Councilor Grant moved to send to consent Agenda, New Mexico Cooperative Education Services (CES) Statewide Price Agreement 16-019B-C104-ALL for 3 side loader sanitation trucks in the amount of $824,463 from Buckner’s Truck Center and recommend forwarding award to the November 9, 2017 City Council Meeting. Mr. Najar discussed the recommendation of the award. Councilor Sanchez seconded the motion. A voice vote of 4 – 0 was unanimous and the motion passed. 8. Proposed Ordinance industrial Limits Change Wastewater: Councilor Grant moved to send to full City Council Proposed Ordinance 17-21 to vote and advertise for a public hearing, Article 3 of Chapter 26 of the Roswell City Code which shall be amended to include the replacement in its entirety, Section 26 – 62. Mr. Najar and Mr. Torrez discussed the ordinance. Councilor Sanchez seconded the motion. A voice vote of 4 – 0 was unanimous and the motion passed. 9. Resolution 17 – 56 – Concept Resolution N. Atkinson Project: Councilor Grant moved to send to full City Council Resolution 17 – 56 supporting the City of Roswell’s application for federal funding for a roadway project which is N. Atkinson Ave. from 2nd Street North to College Boulevard. Mr. Porter discussed the project. Councilor Oropesa seconded the motion. A voice vote of 4 – 0 was unanimous and the motion passed. 10. Res. 17 – XX Potential Transfer of Property to Habitat for Humanity: No action taken. Discussion was held and Mr. Najar stated staff will refine the resolution and bring back to Infrastructure Committee for review. OTHER BUSINESS (Non-Action): Councilor Grant inquired about Country Club water line. Mr. Najar stated the contractor has not passed the pressure test and are working to get it fixed. Delays are on the contractor. Roswell Homeless Coalition: Discussion was held and a meeting is scheduled for November 13, 2017. ADJOURN: The meeting adjourned at 5:42 p.m. The next scheduled meeting is November 13, 2017. Page 3 of 3 3  CITY OF ROSWELL Infrastructure Committee Roswell Convention Center 425 N. Richardson, Roswell, NM 88201 Monday, November 13, 2017 at 3:00 p.m. ACTION REQUESTED: To update Council through Infrastructure Committee of ITB-18-002 RIAC North Water Line Project. BACKGROUND: The RIAC (Roswell International Air Center) requested a water line to provide fire protection for current and future businesses located in the north section of RIAC. Currently, there is one business involved in blimp research and production that is need of water for fire protection. An engineering review was performed with the “big picture” for RIAC water needs. The “big picture” involved location and efficiency of the two proposed new reservoirs at the RIAC to replace current 1941, 500,000 gallon water tower. Resultant review calls for a 14” water line for RIAC north to provide for future growth in that entire north section. Project ITB-18-002 was advertised November 5, 2017 and bids will open December 12, 2017. Bids and recommendation for award will be presented to Infrastructure of December 18, 2017. FINANCIAL CONSIDERATION: Project will be funded through Water Maintenance and Transmission current FY 18 budget. LEGAL REVIEW: Not Applicable BOARD AND COMMITTEE ACTION: This is an update item and will return as action item for bid/award recommendation on December 18, 2017. STAFF RECOMMENDATION: Continue with project as presented. It is imperative to continue for the economic viability of RIAC. 4 5  CITY OF ROSWELL Infrastructure Committee Roswell Convention Center 425 N. Richardson, Roswell, NM 88201 Monday, November 13, 2017 at 3:00 p.m. ACTION REQUESTED: To recommend proceeding with a Drinking Water Loan through New Mexico Finance Authority with Public Water System Letter of Binding Commitment DW-4196 in the amount of $4,040,000, 22 year term at 0.25%. BACKGROUND: The RIAC (Roswell International Air Center) is in need of upgrading the public water system reservoir capacity. The existing 1941 water tower is under capacity and in need of replacement. The City submitted an application for a Drinking Water Loan in the amount of $4 million dollars to construct 2 new reservoirs at RIAC. The City’s needs have been recognized, and loan number DW-4196 has been approved for processing. The City has been asked to sign the letter of commitment, continue with design process and meet all program requirements by April 1, 2018. Upon final closing, agreement and final terms will be submitted again to Council for review and approval. The City has contracted Tank Industry Consultants through the RFP process, and design and requirements are scheduled to meet deadlines. FINANCIAL CONSIDERATION: Project will be initially funded through Water Source of Supply in FY 2018 and 2019. This is a reimbursement type project. LEGAL REVIEW: Not Applicable At This Time BOARD AND COMMITTEE ACTION: Consider and approve initial terms of loan and commitment letter for loan DW-4196 in the amount of $4,040,000 be sent to Council of December 14, 2017. STAFF RECOMMENDATION: Continue with loan and project as presented. It is imperative to continue for the economic viability of RIAC and Roswell. 6 7 8 9 10  City of Roswell Water Project Drinking Water State Revolving Loan Fund Board Date 9/28/2017 App # 4196-DW Lending Officer Ron Cruz A. Executive Summary DWSRLF Disadvantaged Rate Loan: $ 600,000 Term: 22 years Net Interest Cost: 0.25% DWSRLF Market Rate Loan: $ 3,046,603 Term: 22 years Net Interest Cost: 2.00% DWSRLF Principal Forgiveness: $ 393,397 Term: N/A Net Interest Cost: N/A Total Amount: $ 4,040,000 Total Term: 22 years Net Interest Cost: 1.71% Pledged Revenue Net System Revenues of the Joint Utility Coverage 1.63x (1.20x required) Compliance with NMFA Policies Yes Waiver Request N/A Project Description The City of Roswell is requesting funding for the construction of a 2 million gallon reservoir system. The Roswell International Air Center (RIAC) is currently served by an elevated steel water tower tank built in 1943 with a capacity of 500,000 gallons. An October 2016 engineering inspection report revealed that the existing RIAC water tower is in need of replacement. In addition, the City's 2012 Water System Master Plan Report found that the RIAC water and fire protection needs require a 2 million gallon reservoir storage capacity. The City is proposing to replace the current water tower with two 1 million gallon reservoir tanks or one 2 million gallon reservoir. Although the City qualifies for 50% prinicpal forgiveness, due to the project's ranking on FY 2018 Annual DWSRLF Fundable Priority List, they will only receive the remaining subsidy amount of $393,397. Strengths Weaknesses  Sufficient debt service reserve coverage ratio  None to note  Solves a critical health & safety concern for the City This is the first time this project has appeared before the NMFA Board. Recommendation: Staff recommends approval. B. PROJECT FINANCING 1. SOURCES: Amount DWSRLF Disadvantaged Rate Loan $ 600,000.00 DWSRLF Market Rate Loan $ 3,046,603.00 Total DW Loan $ 3,646,603.00 DWSRLF Principal Forgiveness: $ 393,397.00 Total Sources $ 4,040,000.00 USES: Deposit to Project Fund $ 4,000,000.00 Cost of Issuance $ 40,000.00 Total Uses $ 4,040,000.00 2. Security Pledged Revenue: Net System Revenues of the Joint Utility $ 4,907,022 Total Revenue $ 4,907,022 Distributing Entity: City of Roswell Interest monthly on amounts drawn during the first 24 months of the loan commencing one month after the first incurred cost and ending no later than 24 months after the date of the loan Distribution Timing: agreement; thereafter monthly principal and interest payments commencing one month after the loan amount has been finalized and ending on the final maturity date of the loan. Lien Status Parity Lien Parity Lien Total Outstanding Debt $ 11,564,852 Subordinate Lien Total Outstanding Debt $ 27,932,650 Additional Bonds Test 120% 11 3. Contingencies Readiness to Proceed 1 Executed Copy of the Binding Commitment Letter; 2 Estimated Cost Breakdown; 3 Detailed drawdown schedule for project payments; 4 Executed Copy of EPA form 4700-4; 5 Verified System Award Management (form 5700-9). 6 Compliance with the State Environmental Review Process (SERP); 7 Approval of Plans and Specifications by NMFA; 8 Approval of Plans and Specifications by NMED Drinking Water Bureau prior to construction start; 9 Approval of Bids by NMED and NMFA; 10 Approval of Contract Award by NMFA; 11 Any additional information requested by the NMFA; and 12 Loan documents shall conform to NMFA standard forms and policies. 4. Borrower Attributes Priority Rank #15 on FY 2018 Annual DWSRLF Fundable Priority List Number of Connections 49,000 System Designation Large System MHI $39,975.00 % of State's MHI 89% Disadvantaged Status Disadvantaged Principal Forgiveness Source EPA Capitalization Grant Principal Forgiveness Determination 25% Base, 25% Disadvantaged Borrowing History Total Outstanding NMFA Debt: # of Financings Total Amount Total Approved NMFA Financings Not Yet Closed: 0 $ - Total Grants: 1 $ 50,000 Total Lifetime Borrowings: 6 $ 14,200,369 All Outstanding Loans in Compliance with Terms? N/A Yes No 12  CITY OF ROSWELL Infrastructure Committee Roswell Convention Center 425 N. Richardson, Roswell, NM 88201 Monday, November 13, 2017 at 3:00 p.m. ACTION REQUESTED: To recommend award of Variable Frequency Drive (VFD) upgrades to Alpha Southwest Inc. in the amount of $411,643.60 utilizing City of Las Vegas agreement RFP 2017-18. BACKGROUND: Variable Frequency Drive (VFD) upgrades are being requested for City Water Well 16, 17 and KERR PUMP STATION. In layman’s terms, the VFD control the amount of power utilized when large pieces of equipment are started up. Utilizing VFDs, helps conserve energy use, efficiency and life of the equipment. VFD upgrades proposed will help program the 200hp and 300hp pumps at Well 16, 17 and KERR PUMP STATION. This will reduce the electric bill, demands to XCEL power grid, and allow programing and exercising the pump configuration at KERR. With the installation of the VFDs, the City should get an initial rebate of $10,500 per installation = $31,500 which can be used to help pay the upgrade. Electric bill savings are estimated to recover initial capital outlay in 7 years for the VFDs proper. It is the intent to upgrade all 20 water wells and pump stations throughout the City. FINANCIAL CONSIDERATION: Project will be funded through Water Source of Supply in FY 2018 which identified expenditures for VFDs. LEGAL REVIEW: Not Applicable BOARD AND COMMITTEE ACTION: Recommend award of Variable Frequency Drive (VFD) upgrades to Alpha Southwest Inc. in the amount of $411,643.60 utilizing City of Las Vegas agreement RFP 2017-18. be sent to Council of December 14, 2017. STAFF RECOMMENDATION: Continue with VFDs as presented. It is an economic and energy conscious strategy. 13 14 15 16 17 18 19 20 21  CITY OF ROSWELL Infrastructure Committee Roswell Convention Center 425 N. Richardson, Roswell, NM 88201 Monday, November 13, 2017 at 3:00 p.m. ACTION REQUESTED: To recommend direction or other based on Homeless Coalition Presentation and requests. BACKGROUND: The City of Roswell recognizes that the Homeless are a situation that needs to be addressed. The Homeless Coalition has been asked to give a presentation to better inform the public and Council not on the identified need but on the “nuts and bolts”. Some topics may be: 1. Example of a working facility to be used 2. Long Term Solutions 3. Short Term Solutions/Directions 4. City’s role 5. Ability to locate a permanent site. FINANCIAL CONSIDERATION: None identified to date LEGAL REVIEW: Not Applicable at this time BOARD AND COMMITTEE ACTION: To recommend direction or other based on Homeless Coalition Presentation and requests. STAFF RECOMMENDATION: Continue with providing review, support or other as may arise. 22  CITY OF ROSWELL Infrastructure Committee Roswell Convention Center 425 N. Richardson, Roswell, NM 88201 Monday, November 13, 2017 at 3:00 p.m. ACTION REQUESTED: Discussion and possible recommendation of approval of Proposed Text Amendment to modify the I-1 and I-2 Zoning Districts to allow for transitional housing as a Conditional Use. BACKGROUND: Staff is proposing the modification of the I-1 and I-2 zoning Districts to allow for transitional housing as a Conditional Use. The locational criteria addresses minimum site size, fencing, separation from residential areas, insurance and internal requirements. FINANCIAL CONSIDERATION: None identified to date LEGAL REVIEW: Not Applicable at this time BOARD AND COMMITTEE ACTION: To recommend direction or other of proposed Transitional Housing use presented. Planning & Zoning Commission will also hear this item on November 28, 2017. STAFF RECOMMENDATION: Continue with providing review, support or other as may arise. 23  ORDINANCE NO. 17-XX AN ORDINANCE OF THE CITY OF ROSWELL MODIFYING ARTICLE 19 (I-1 LIGHT INDUSTRIAL DISTRICT) AND ARTICLE 20 (I-2 HEAVY INDUSTRIAL DISTRICT), TO ALLOW FOR TRANSITIONAL HOUSING SITE AS A CONDITIONAL USE, AND PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City of Roswell, New Mexico, has determined that there are a significant number of people that are homeless; and, WHEREAS, the City of Roswell City Council has determined that there is a need to determine an appropriate zoning district and criteria to allow for this type of use; and. WHEREAS, the City Council has determined that it is the best interest of the City to allow for these uses in the I-1 and 1-2 zoning districts as a Conditional Use. NOW THEREFORE, be it ordained by the governing body of the City of Roswell, State of New Mexico: Section 1. Modifications ARTICLE 19: I-1 LIGHT INDUSTRIAL DISTRICT Section 1. Purpose This district is intended to provide for light manufacturing, fabrication, assembly/disassembly, processing, and treatment activities conducted in a manner not detrimental to the rest of the community by reason of emission or creation of noise, vibration, smoke, dust or other particulates, toxic or noxious materials, odors, fire, explosive hazards, glare, or heat. Section 2. Use Regulations A. Permitted Uses are as follows: 1. Any use permitted in the C-2 districts, except for assisted living homes, group care homes, convalescent homes, and retirement centers, etc. 2. Any primary use which includes light manufacturing, fabrication, assembly/disassembly, processing or treatment of goods and products 3. Bottling works 4. Bus stations and terminals 5. Food and grain processing, canning, and storage, excluding meat, fish, and poultry 6. Gun clubs containing an indoor firing range Draft Ordinance 17-XX Page 1 of 4 Trans. Housing 24  7. Machinery and service for farm, tractor and trailer rigs, and well drilling equipment 8. Outdoor theaters, drive-in 9. Parcel delivery, mail order services, and motor freight terminals 10. Wholesale distribution centers 11. Warehouses with outside storage 12. Welding 13. Any other use meeting the intent of this Article and comparable with the above B. Special Uses are as follows: 1. Airports, heliports, and aircraft landing fields 2. Hospitals and sanitariums 3. Livestock feed and sales yards 4. Oil and gas wells and pumping stations 5. Penal, correctional, and other institutions necessitating restraint of patients 6. Saw mills or other similar types of mills like pulp mills 7. Recycling activities in a structure with outside storage as a secondary use. Outside storage to be screened with an 8 foot high solid wall except for access openings, with a maximum opening of 16 feet with a solid gate(s) 8. Recycling center with outside storage as a principal use, such as a junk yards C. Conditional Uses are as follows: 1. Transitional Housing Site, subject to the following: a. Minimum lot area shall be two (2) acres. b. The site shall be under the control by a licensed 501 entity. c. The entire site shall be fenced with a height of at least six (6) feet in with screening to visually block the site, which will also include a manned entry point into the site with 24-hour security. d. No such site shall be established or located within 750 feet of any existing residential zone (to the extent such residential zone may feasibly be used for a residential dwelling unit of a type permitted by the City), residential use, park, public building (which the public is authorized to attend), religious institution, school, boys club, girls club, child care facility, licensed, or similar existing youth organization. The distances set forth above shall be measured in a straight line from the nearest property lines of the transitional housing site to the property lines of the property so zoned or used without regard to intervening structures. Draft Ordinance 17-XX Page 2 of 4 Trans. Housing 25  e. Any tents to be used onsite will be located on ten foot by ten foot (10’ x 10’) elevated space. Tent pads will be separated from other tent pads by at least ten (10’) feet. f. The site shall be served with adequate capacity of sanitary facilities, trash receptacles, and potable water options. g. Areas for children and females shall be provided to ensure separation from the male facilities. h. Site will need to be able to meet the standards the provisions of Article 24 (Special Flood Hazard Areas). i. Adequate insurance to be able to protect the property owner if the site is to be leased by the 501 entity. ARTICLE 20: I-2 HEAVY INDUSTRIAL DISTRICT Section 1. Purpose This district is intended to provide for a wide range of industrial activities including heavy manufacturing, fabrication, assembly/disassembly, processing, and treatment activities conducted in a manner not detrimental to the rest of the community by reason of the emission or creation of noise, vibration, smoke, dust, or other particulate matter, toxic or noxious materials, odors, fire, explosive hazards, glare, or heat. Section 2. Use Regulations A. Permitted uses are as follows: 1. Any use permitted in the I-1 District 2. Any primary use which includes heavy manufacturing, fabrication, assembly, disassembly, processing, and/or treatment of goods and products 3. Food and grain processing, canning, and storage, including meat, fish, and poultry 4. Foundries, iron works, and steel fabricating 5. Livestock feed and sales yards 6. Recycling center with outside storage as a principal use, such as a junk yards 7. Petroleum products including refining and storage 8. Saw mills and other types of mills 9. Any other use that is similar and comparable to those listed above B. Special Uses are as follows: 1. Any special use permitted in the I-1 District 2. Mining, loading, and hauling of sand, gravel, top soil, or other aggregate or minerals, including equipment and buildings or Draft Ordinance 17-XX Page 3 of 4 Trans. Housing 26  structures for screening, crushing, mixing, washing, storage, or office purposes 3. Recycling activities with a structure and permanent outside storage. All outside storage shall be screened with a minimum of an 8 foot high solid wall except for access openings, with a maximum opening of 16 feet with a solid gate(s) 4. Sexually Oriented Business C. Conditional Uses are as follows: 1. Any Conditional Use permitted in the I-1 District. Section 2. SEVERABILITY. If any section, paragraph, clause or provision of this Ordinance shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of that section, paragraph, clause or provision shall not affect any of the remaining provisions of this Ordinance. Section 3. EFFECTIVE DATE. This ordinance shall be effective after five (5) days following its publication as required by State law. PASSED, ADOPTED, SIGNED and APPROVED the XXth day of XXXXXXXXXX, 201X. CITY SEAL _____________________________ Dennis Kintigh, Mayor ATTEST: _____________________________ Sharon Coll, City Clerk Draft Ordinance 17-XX Page 4 of 4 Trans. Housing 27