Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall March 19, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 17-49. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Best, Peterson, and Grant being present. Staff Present: Kevin Dillon, Quinton Miller, Steve Miko, Mike Mathews, Bill Morris, Louis Najar, Ana Nieto, Councilor Judy Stubbs, Monica Garcia, Joe Neeb, and Bernadette Lopez. Guest(s) Present: Larry Connolly and Alison Penn. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of March 19, 2018 as presented. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. February 26, 2018: Councilor Grant moved to approve the February 26, 2018 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEM(S): 2. Project Updates: Cemetery Roads Improvements: Mr. Najar discussed the update. Remote Read Water Meters: Councilor Best inquired about the quality of the lids on the water meters. Mr. Dillon informed the committee of the quality. S. Atkinson Project – McGaffey to 2nd Street: Page 1 of 3 Mr. Najar discussed the update. Un-tana Project: Mr. Najar discussed the update. Convention Center: Mr. Najar discussed the update. Mr. Neeb discussed the Municipal League conference in August. REGULAR ITEM(S) (Action): 3. Consider expansion of Landfill Services: Councilor Grant moved to authorize Roswell’s Municipal Landfill to apply for Special Waste permits in the FY 2019 budget as presented. Mr. Najar and Mr. Miko discussed the expansion. Chairman Oropesa would like two or three public hearings instead of one. Councilor Best seconded the motion. A voice vote of 4 – 0 was unanimous and the motion passed. 4. Award of Pavement Maintenance Seals: Councilor Grant moved to place on Consent Agenda, award of pavement maintenance to IPR, Ltd. In the amount of $141,644.21 utilizing New Mexico Price Agreement 61-805-15-13307. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4 – 0 was unanimous and the motion passed. 5. Award of RFP-18-010 Roofing Repairs: Councilor Grant moved to place on Consent Agenda approval of City of Roswell, New Mexico, RFP-18-010 Roofing Construction Annual Maintenance, Repair- Replacement Award Recommendation for multi contractors: ABF Commercial Roofing & Foam of Lubbock, TX; J3 Systems LLC of Bosque Farms, NM; J&J Marquez Residential and Commercial Bldg. of Roswell, NM; Speir Construction LLC of Artesia, NM; and WWRC Complete Construction Services. Mr. Mathews discussed this item. Councilor Best seconded the motion. A voice vote of 4 – 0 was unanimous and the motion passed. 6. OMA General Updates: Councilor Grant moved to send to City Council approval of potential new zoning districts text only in the ordinance. Mr. Morris discussed the updates. Councilor Grant asked staff to use this map as an example and come up with a better one addressing issues discussed and consider a map of OMA area to be discussed at the next meeting. Councilor Best seconded the motion. A voice vote of 4 – 0 was unanimous and the motion passed. Page 2 of 3  7. Game & Fish Site Plan: Councilor Grant moved to send to full City Council Game & Fish Roswell Regional Offices Complex Site Plan at OMA. Mr. Morris discussed the plan. Councilor Best seconded the motion. A voice vote of 4 -0 was unanimous and the motion passed. 8. Award of ITB-18-003 WWTP Safety Enhancements: Councilor Grant moved to be placed on Consent Agenda rejection of all bids regarding ITB-18-003 WWTP (Waste Water Treatment Plant) Safety Enhancements. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4 – 0 was unanimous and the motion passed. 9. Resolution 18-18 CDBG Policies: Councilor Grant moved to send Resolution 18-18 CDBG Policies to full City Council. Mr. Morris discussed the policies. Councilor Peterson inquired about the Section 3 Plan, Hiring section, as to whether all city positions are advertised in local newspapers. The City currently does not follow this policy because all job positions are only posted online. Councilor Peterson would like this to stay on the Section 3 Plan. Chairman Oropesa also preferred to keep advertising job positions in the local newspaper. Staff will look in the CDBG manual and federal guidelines to see if this section has changed in the policy. Councilor Peterson seconded the motion. A voice vote of 4 -0 was unanimous and the motion passed. OTHER BUSINESS (Non-Action): 10. Public Comments: Chairman Oropesa asked for approval to change the Infrastructure Committee’s regular monthly meetings scheduled for every third Monday to every fourth Monday of the month. Discussion was held and all committee members agreed to have the regular monthly meetings moved to every fourth Monday of the month starting in April. ADJOURN: The meeting adjourned at 5:12 p.m. The next scheduled meeting is April 23, 2018. Page 3 of 3