Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall May 29, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 17-49. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Best and Peterson being present. Councilor Grant entered the meeting at 4:03 p.m. Staff Present: Kevin Dillon, Bill Morris, Louis Najar, Monica Garcia, Councilor Judy Stubbs, and Bernadette Lopez. Guest(s) Present: Larry Connolly, Alison Penn, John Mulcahy, Mike Mcleod, Shawn Kelly, and Troy Smothermon. APPROVAL OF AGENDA: Councilor Best moved to approve the agenda for the Regular Infrastructure Committee meeting of May 29, 2018 as presented. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. April 23, 2018: Councilor Best moved to approve the April 23, 2018 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEM(S): 2. Certified Sites Discussion: Discussion was held on this item. Mr. Mcleod handed out a PowerPoint printout of the Certified Site Program. Mr. Mulcahy handed out a spreadsheet of Xcel Energy Certified Site Program Application. Mr. Mcleod discussed a Roswell site located at S.E. corner of Brasher and Sunset. 3. Xcel RIAC Upgrade Discussion: Mr. Mcleod discussed the upgrade and handed out a RIAC map of electrical services upgrade areas. Page 1 of 4  4. Project Updates Discussion: Remote Read Water Meters: Mr. Najar discussed the update. Mr. Dillon stated three-fourths of the schools have been completed, and the schools that are left have been delaying the installation process. He also stated that City staff will notify the remaining schools of the date of installation so they can have someone there. Country Club Reservoirs: Mr. Najar discussed the update. New large valve replacements will be required in very near future due to condition of existing valves. Poe Corn Recreation Center (Boys & Girls Club) 15-L-1114: Mr. Dillon stated he filed the paperwork for reimbursement and close out. Cemetery Roads Improvements A2405: Mr. Najar stated Phase II was competed on Friday, May 25, 2018. Mr. Najar discussed the PowerPoint slide, Proposed Projects FY 2018 & FY 2019. Councilor Grant asked to have this slide listed with the Public Affairs Department. Washington & Union Project: Mr. Najar stated it will be advertised June 10, 2018 and will open bids on July 10, 2018. Hobbs Street: Mr. Najar stated this one will go for bid after the Washington & Union project winds down. 5. Del Norte Park & School Update: Discussion was held on this item. Mr. Najar stated RISD requested a traffic count on Garden Street and was completed showing approximately 6200 vehicles a day. REGULAR ITEM(S) (Action): 6. Traffic Calming Alternatives: Discussion was held on this item. Councilors would like to see Traffic Calming Policies from surrounding cities. Staff will get that information to the Councilors and will be discussed at next month’s meeting. Page 2 of 4  7. Recommendation RFP-18-004 (Reissuance) SW Roswell Site: Councilor Grant moved to send to full Council RFP-18-004 City Property sale SW Roswell to take the Committee’s recommendation and to terminate or deny the RFP. Discussion was held on this item. Mr. Najar discussed the termination recommendation. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 8. Award ITB-18-003 (Rebid) WWTP Safety Project: Councilor Grant moved to send on Consent Agenda the Award of bid ITB-18-003 (Rebid) to Rhoads Co. of Roswell, NM in the total amount of $852,732.58. Mr. Najar discussed the item. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 9. Award ITB-18-005 Sewer Manhole Rehab 2018: Councilor Best moved to send to Consent Agenda the consideration of Award bid ITB-18-005 to Corrosion Resistant Coatings of Elephant Butte, NM in the total amount of $223,619.50 for the project for annual sewer manhole rehabilitation project for FY 2018; 54 manholes are proposed to be rehabilitated. Mr. Najar discussed this item. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 10. Award of City Hall Bathrooms: Councilor Grant moved to send to Consent Agenda awarding City Hall basement restrooms and sewer line remodel to CES/Rhoads Co. of Roswell in the total amount $75,106.53. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 11. Resolution 18-31 Hobson Road Modifications: Councilor Grant moved to send to full City Council Resolution 18-31supporting modifications to Hobson Road from Earl Cummings Loop to east side of the intersection of US 285. Mr. Morris discussed this item. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 12. Resolution 18-34 2020-24 ICIP: Councilor Grant moved to send to full City Council Resolution 18-34 authorizing submittal of the 2020-24 Infrastructure Capital Improvements Plan (ICIP) with the recommended changes indicated by Bill Morris. Mr. Morris discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. Councilor Grant would like the Councilors, Mayor, and Mayor Pro-tem notified of the ICIP meeting, so they can attend. Page 3 of 4 OTHER BUSINESS (Non-Action): 13. Public Comments: None. ADJOURN: The meeting adjourned at 5:45 p.m. The next scheduled meeting is June 25, 2018. Page 4 of 4