Legal Committee

Regular Meeting of the Legal Committee Held in the Conference Room at City Hall April 23, 2015 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 14-36. ROLL CALL The meeting convened at 3:04 p.m. with Chairman Perry presiding, Councilor Henderson and Councilor Mackey present. Councilor Denny was absent. Staff and Guests present: Jennifer Brady, Walt Ramirez, Dale Mullinax, Scott Stark, William Zarr, Larry Connolly, Jeff Jackson, Dennis Kintigh and James Salas. APPROVAL OF AGENDA Councilor Perry moved to approve the April 23, 2015 regular Legal Committee Meeting Agenda as presented. Councilor Henderson seconded the motion. A voice vote was unanimous and the motion passed. Councilor Denny was absent. APPROVAL OF MINUTES Councilor Perry moved to approve the March 23, 2015 Airport meeting minutes. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. Councilor Denny was absent. NON-ACTION ITEMS 1. Airport update- Jennifer Brady reported the runway project should be completed by May 15, 2015. Ms. Brady stated that staff has been contacted by FAA to go out to bid for the second and third phases of the project to see if the FAA can fund the project. Lastly, she gave a brief update on the teardown facility. REGULAR ITEMS 2. William Zarr discussed setting the times and dates for future legal committee meetings. The proposed time and date for legal committee meetings is the fourth Thursday of every month at 3:00 p.m. Councilor Henderson moved to approve the time and date proposed. Councilor Perry seconded the motion. A voice vote was unanimous and the motion carried. Councilor Denny was absent. 3. Scott Stark discussed four lease renewals. The four lease renewals, motions and votes are as follows: (1) Councilor Henderson moved that the Legal Committee recommend to the full council on the May 14, 2015 City Council consent agenda approval of the Lease Agreement renewal on an area of land and a container- To Michael Joseph Rohrbacher, an individual, for the purpose of storage of display fireworks. 650 square feet. $115.00 monthly; $1,380.00 annually. Annual rate of return is 276.00%. Annual rent adjustment is 2.68%. Term: June 1, 2015 through May 31, 2016. Michael Joseph Rohrbacher has been a customer since June 2009. Councilor Mackey was the second. A voice vote was unanimous and the motion carried. Councilor Denny was absent. (2) Councilor Henderson moved that the Legal Committee recommend to the full council on the May 14, 2015 City Council consent agenda approval of the Lease Agreement renewal on Bunker No. 1111 – To Schlumberger Technology Corp., for the purpose of explosives storage. 1,790 square feet. $252.00 monthly; $3,024.00 annually. Annual rate of return is 3.69%. Annual rent adjustment is 2.44%. Term: June 1, 2015 through May 31, 2016. Schlumberger Technology Corp., has been a customer since November 1998. Councilor Mackey was the second. A voice vote was unanimous and the motion carried. Councilor Denny was absent.  (3) Councilor Henderson moved that the Legal Committee recommend to the full council on the May 14, 2015 City Council consent agenda approval of the Lease Agreement renewal on seven bays to include office area and restroom in Building No. 115- To TSAY Construction & Services, LLC, a New Mexico Limited Liability Corporation, for the purpose of a transportation garage and office. 12, 950 square feet. $1,002.00 monthly; $12,024.00 annually. Annual rate of return is 3.75%. Annual rent adjustment is 2.45%. Term: June 1, 2015 through May 31, 2016. TSAY Construction & Services, LLC, has been a customer since February 2012. Councilor Mackey was the second. A voice vote was unanimous and the motion carried. Councilor Denny was absent. (4) Councilor Henderson moved that the Legal Committee recommend to the full council on the May 14, 2015 City Council consent agenda approval of the Lease Agreement renewal on an area of land- To American Aggregate, LLC, a New Mexico Limited Liability Corporation, for the purpose of operating a concrete batch plant. 270,000 square feet. $482.00 monthly; $5,784.00 annually. Annual rate of return is 4.43%. Annual rate adjustment is 2.55%. Term: June 1, 2015 through May 31, 2016. American Aggregate, LLC, has been a customer since May 1995. Councilor Mackey was the second. A voice vote was unanimous and the motion carried. Councilor Denny was absent. ADJOURN The meeting adjourned at 3:36 p.m.