Roswell Public Library Board of Trustees

Roswell Public Library Board April 23, 2015 at 4:00pm Bondurant Room at Roswell Public Library 301 N. Pennsylvania Avenue Board President: Marna Hunt Board Members: Judy Armstrong, Patti Bristol, Magil Duran, Michelle Hembree, Linda Madrid, and Lewie Montgomery Staff Coordinator: Betty Long Call to Order – The regular meeting of the Roswell Public Library Board was called to order at 4:00pm by President Marna Hunt. Roll Call Members present: Marna Hunt, Judy Armstrong, Magil Duran, Michelle Hembree, Linda Madrid, and Lewie Montgomery. Staff present: Betty Long, Library Director, and Kay Carrasco, Recording Secretary. Approval of Agenda Dr. Armstrong moved to approve the agenda as presented. Mr. Duran seconded. A voice vote was unanimous and the motion passed. Approval of the Minutes 1. Ms. Madrid moved to approve the minutes of the February 26, 2015 meeting and Ms. Hembree seconded. A voice vote was unanimous and the motion passed. Ms. Hunt stated for the record that there were no minutes from the March meeting as it was cancelled. Non-Action Items 2. Director’s Report In addition to her written report, Ms. Long congratulated Mr. Duran and Ms. Madrid on their reappointment to the Library Board. Ms. Long showed one of the crowd control stanchions that were constructed by the Facilities Maintenance department. These will be utilized starting this summer, as programming events begin in June. We now also have the preprinted numbered tickets to give out as people line up for the programs. It is hoped that this will make the process more organized and less chaotic for those who attend. The initial batch of Summer Reading Program t-shirts were ordered this week.  We have a volunteer working to scan all library board meeting minutes. The minutes go back to 1931 and were becoming faded and brittle; creating these digital versions will preserve the records. Four windows were replaced. Due to broken seals, the inside glass of the double-paned windows had fogged and become opaque. They look much better now! The program last weekend, with a Western/Cowboy musician, was excellent but lightly attended. The Tree of Knowledge sculpture was cleaned and some needed repair was noticed. Ms. Wink, the sculpture designer, will obtain the materials to repair some seams and also reinstall the dedication plaque, which was loose. Ms. Long reported that from May 1st through the 6th, she will travel to Washington, DC to participate as a delegate with the New Mexico group in the ALA Legislative Days event. Ms. Hunt reported that the Roswell airport Flybrary has moved 153 books since opening. Ms. Hembree complimented the display. Mr. Duran suggested that similar to the new “Coffee with Cops” program and citizen outreach, that the police department might provide officers to read to the children’s story time groups. Ms. Long said she would pass the idea on to our children’s librarian. 3. Review of library policies The three policies to be reviewed this month were Library Card Application; Author of the Month; and the Fine Policy. After discussion, changes were suggested on two of the policies. Those changes were: 3.a Library Card Application – In part D.2, on processing applications from students on school tours, in place of “Teacher/school verifies address” [before applications are returned], the wording would be “Teacher/school/supervising organization verifies address.” 3.b Author of the Month – No changes were proposed. 3.c Fine Policy – In part II, final sentence, change “will” to “may.” In part IV, strike the second sentence and the word “Other” from the following sentence. These changes will be prepared and the modified Library Card and Fine policies brought for a final vote by the board at the May 28th meeting. Action Items 4. Day Care Letter Ms. Long presented the proposed letter to day care providers regarding use of the library over the summer months. Following her explanation, there was discussion but no changes were proposed. Dr. Armstrong offered a few copy edits for grammar. Ms. Hembree moved that the letter be approved. Ms. Madrid seconded, and the motion passed. 5. Appointment of Nominating Committee for Officers of Board Ms. Hunt explained that public notice of the committee meeting must be published in advance, and requested that the chair notify Ms. Long of the time and date chosen by the committee members to meet. Ms. Long noted that the information has to go to the City Clerk at least 72 hours prior to the meeting. Ms. Hunt called for volunteers to serve on the nominating committee. Mr. Montgomery, Ms. Hembree and Dr. Armstrong volunteered. Mr. Montgomery will chair the committee. Other Business (Non-Action) No other business was introduced. Public Participation on Non-Agenda Items There were no public comments. Adjourn Dr. Armstrong moved and Mr. Duran seconded that the board adjourn. A voice vote was unanimous, and the motion passed. The meeting was adjourned at 4:48pm. _____________________________________ Marna Hunt, President