Library Board

Agenda Royal Oak Public Library Board of Trustees Thursday, March 12, 2026, 7:00 p.m. Royal Oak Public Library 222 East Eleven Mile Road Royal Oak, MI 48067 Anyone planning to attend the meeting who has need of special assistance under the Americans with Disabilities Act (ADA) is asked to contact the city clerk’s office at 248-246-3050 at least two (2) business days prior to the meeting. Pages 1. Call to Order 2. Public Comment 3. New Business a. Review FY 2026-27 Budget Proposal 2 Review proposal and share recommendation with the Board of Trustees. b. Review Automated Logic Proposal Review proposal and share recommendation with the Board of Trustees. 4. Adjournment Blue = Finance enters. Put in amounts as placeholders. Personnel - adding 5% to each line until we get figures from finance. Adding $3200 to PT for 1-month of interns in 2027 Yellow = subtotals/detail for the budget line above Green = estimated/proposed figures YTD Balance 2025-26 Year-End GL NUMBER DESCRIPTION 2025-26 Approved 12-31-25 Estimate 2026-27 Proposed Revenues Dept 000 - NON-DEPARTMENTAL 271-000-40200 PROPERTY TAX REVENUES 3,977,000.00 3,894,951.94 $3,977,000 $4,074,000 271-000-57300 LOCAL COMMUNITY STABILIZATION 50,200.00 31,466.81 $50,200 $81,100 271-000-57403 STATE - AID TO LIBRARY 62,400.00 32,024.30 $63,225 $62,400 271-000-57405 STATE - LIBRARY PENAL FINES 75,000.00 86,758.27 $86,758 $80,000 271-000-64201 LIBRARY COPIER CHARGES 7,000.00 5,017.30 $9,000 $9,000 271-000-65701 LIBRARY SERVICE CHARGES & FINES 5,700.00 5,325.00 $9,000 $9,000 271-000-65702 LIBRARY REPL MATERIALS FEES 3,000.00 1,006.98 $2,000 $3,000 271-000-66500 INTEREST 126,120.00 0.00 $126,120 $60,000 271-000-67100 MISCELLANEOUS REVENUE 1,000.00 1,052.46 $2,000 $2,000 271-000-67501 DONATIONS 20,000.00 5,880.95 $8,000 $10,000 271-000-67503 MEMORIAL BOOK FUND 5,000.00 590.00 $2,000 $5,000 271-000-67570 DONATIONS - MISC LIBRARY 7,000.00 3,005.67 $7,000 $6,000 May change based upon 271-000-69700 USE OF FUND BALANCE $0 $0 $0 $817,385 contracts, benefit costs 271-000-69946 TRANSFER FROM ARPA $362,000 $0 $362,000 $0 Total Dept 000 - NON-DEPARTMENTAL $4,701,420 $4,067,080 $4,704,303 $5,218,885 TOTAL REVENUES $4,701,420 $4,067,080 $4,704,303 $5,218,885 YTD Balance 2025-26 Year-End GL NUMBER DESCRIPTION 2025-26 Approved 12-31-25 Estimate 2026-27 Proposed Expenditures Sections in blue may change based upon contracts, benefit 271-790-70203 WAGES - PERMANENT 1,335,817.00 626,717.13 1,335,817.00 $1,396,509 costs 271-790-70204 WAGES - TEMPORARY 273,900.00 109,340.90 273,900.00 $255,000 271-790-70300 WAGES - OVERTIME 2,000.00 417.32 2,000.00 $2,000 271-790-70401 LONGEVITY PAY 5,719.00 5,712.35 5,719.00 $5,884 271-790-70402 SICK LEAVE PAY 1,200.00 2,419.47 1,200.00 $4,040 271-790-70404 SHIFT DIFFERENTIAL PAY 350.00 231.67 350.00 $500 271-790-70407 DUPLICATE HEALTH CARE BENEFITS PAY 4,800.00 2,142.83 4,800.00 $4,800 271-790-70500 DEFERRED COMP - EMPLOYER CONTRIBUTION 4,091.00 3,316.09 4,091.00 $9,399 271-790-70601 RETIREMENT CONTRIBUTIONS - GENERAL 16,172.00 2,776.54 16,172.00 $5,678 271-790-70604 PENSION - UAL - GENERAL 5,619.00 8,982.84 5,619.00 $26,805 271-790-70610 DEFINED CONTRIBUTION 115,077.00 53,764.79 115,077.00 $121,086 271-790-70620 RETIREE HSA 51,146.00 23,753.24 51,146.00 $53,507 271-790-71101 FICA 123,949.00 55,688.44 123,949.00 $126,882 271-790-71102 UNEMPLOYMENT COMPENSATION TAX 940.00 174.44 940.00 $864 271-790-71201 GROUP MEDICAL INSURANCE 197,851.00 93,161.90 197,851.00 $217,878 271-790-71203 GROUP DENTAL INSURANCE 17,110.00 7,505.84 17,110.00 $15,978 271-790-71204 GROUP LIFE INSURANCE 2,040.00 1,244.14 2,040.00 $2,402 271-790-71205 VISION INSURANCE 1,621.00 721.76 1,621.00 $1,681 271-790-71206 WORKERS COMPENSATION INSURANCE 1,420.00 541.27 1,420.00 $1,260 271-790-71207 SHORT AND LONG TERM DISABILITY 7,956.00 4,035.70 7,956.00 $8,634 271-790-72701 OFFICE SUPPLIES 7,000.00 1,432.45 $7,000 $7,000 271-790-72702 OFFICE EQUIP/FURNITURE (NON-CAPITALIZED) 15,000.00 8,178.60 $15,000 $55,600 Auditorium (60) chairs $14,500 Computer carrels in youth $12,600 16 computer & sudy room chairs in youth $2,000 2 Tables & 8 chairs in youth $3,000 Study Rooms: 4 tables $5,000 Play area tables and chairs $3,000 Shelving unit for youth by tween seating $4,000 New staff lockers $500 Slatwall panels for adult shelving for displays $6,000 Misc $5,000 271-790-72800 COMPUTER SUPPLIES & PARTS 49,500.00 34,706.78 $45,000 $37,500 30 chromebooks $9,000 8 Mobile lab laptops & 3 staff laptops for programs @$600/each $6,600 may not need all of them Peripherals, RFID pads, etc. $10,000 Digital signage kiosk $1,500 Desktop self-check replacements $10,400 271-790-73200 CLEANING & JANITORIAL SUPPLIES 10,000.00 3,672.90 $10,000 $15,000 271-790-73300 BUILDING REPAIR & MAINTENANCE SUPPLIES 1,000.00 33.31 $1,000 $1,000 271-790-73800 ELECTRICAL & LIGHTING SUPPLIES 1,000.00 239.00 $1,000 $1,000 271-790-74500 TREES, SHRUBS & PLANTS 500.00 0.00 $500 $500 271-790-78900 PROGRAM SUPPLIES AND RELATED EXP 56,000.00 25,489.53 $56,000 $61,260 Zoobean $1,800 Swank $760 Adult $25,000 Youth $25,000 Page 2 of 5  Access $6,000 Soundtrack $700 Admin $2,000 271-790-79001 LIBRARY BOOKS 176,100.00 67,834.01 $176,100 $192,600 Preprocessing $17,000 Adult $80,000 Youth $80,000 McNaughton $5,600 LibCabinet $10,000 271-790-79002 LIBRARY VIDEO & AUDIO RESOURCES 40,000.00 17,276.68 $40,000 $40,000 Findaway & Midwest pre-processing $2,000 Adult $10,000 Youth $10,000 Alliance - vinyl $7,000 youth video games $5,500 adult video games $5,500 271-790-79003 LIBRARY ELECTRONIC RESOURCES 35,800.00 22,995.94 $35,800 $39,450 Ancestry $3,400 Mango - leaving Pronunciator $4,750 Morningstar $3,500 Newsbank $9,600 Valueline $6,000 Smith Imaging for Tribune server $1,300 PressReader $6,000 Misc $4,900 271-790-79004 LIBRARY SUBSCRIPTIONS 14,450.00 9,120.92 $12,200 $15,450 WT Cox $3,000 Denita Walker $1,500 Detroit News $1,000 Detroit Free Press $1,000 Oakland Press $1,500 Book Page $800 NYT - print & digital $3,800 Automotive News $450 SLJ $100 WSJ $1,300 Misc $1,000 271-790-79011 MEMORIAL BOOKS & RESOURCES 5,000.00 61.17 $1,000 $5,000 271-790-79012 REPLACEMENT BOOKS & RESOURCES 1,000.00 0.00 $50 $1,000 271-790-79102 DOWNLOADABLES - AUDIO, VIDEO, ETC. 211,000.00 84,059.48 $180,000 $201,000 TLN Download Destination $28,630 30% increase over 3 yrs Overdrive Advantage $48,000 Kanopy $15,000 Hoopla - access $72,000 Hoopla - content $25,000 Freading $600 Comics Plus $3,500 Library Ideas - Blinkist $6,320 Misc $1,950 271-790-79900 MISCELLANEOUS OPERATING SUPPLIES 21,000.00 2,843.09 $21,000 $21,000 Access $8,000 Adult $3,000 Youth $3,000 Admin $6,000 Seed Library $1,000 271-790-80301 DATA PROCESSING SERVICES 55,000.00 25,700.00 $55,000 $58,000 TLN - Circ 271-790-80302 TELECOMMUNICATIONS SERVICES 10,450.00 4,026.95 $8,450 $8,450 TMobile hotspots $7,250 Mobile beacon hotspots $1,200 271-790-80800 AUDIT SERVICES 1,610.00 1,238.40 $1,238 $2,180 271-790-81201 PROPERTY & CASUALTY INSURANCE SERVICES 55,600.00 47,309.55 $47,310 $67,800 271-790-82500 MISC CONTRACTED SERVICES 38,500.00 18,549.03 $32,200 $44,350 When to Work $900 Canva $150 LinkTree $180 Fire Defense - suppression system inspection $900 Fire extinguisher test $900 Fire Extinguisher maintenance $300 Fire Defense alarm system inspection $2,000 Envisionware $8,000 Website $1,200 TLN - delivery service $3,700 TLN - Deep Freeze $600 TLN - Envisionware printing service $600 SenSource $620 Library Market $3,000 AquaFX Aquariums $1,200 TLCGo app $4,750 Roofing inspections $3,600 Page 3 of 5  Adobe $500 Twilio $1,000 Corqueboard maintenance $250 Misc may need buttefly garden maintenance $10,000 271-790-83200 CLEANING & JANITORIAL SERVICES 61,500.00 27,898.82 $61,500 $64,600 Augies $63,000 Cintas - mats $600 Window cleaning $1,000 271-790-83301 HEATING/COOLING REPAIR & MAINT SERVICES 40,000.00 6,875.50 $35,000 $35,000 271-790-83302 PLUMBING REPAIR & MAINTENANCE SERVICES 8,000.00 0.00 $2,000 $8,000 271-790-83303 ELEVATOR REPAIR & MAINTENANCE SERVICES 26,000.00 0.00 $20,000 $26,000 Contract $15,000 Repair $11,000 271-790-83399 MISC BUILDING REPAIR & MAINT SERVICES 35,000.00 23,411.58 $35,000 $32,300 Rose Pest Solutions $4,800 Assa Abloy - doors $2,500 Fencing $5,000 Misc $20,000 271-790-85101 ELECTRIC 70,000.00 33,452.32 $69,050 $70,000 271-790-85103 GAS 19,000.00 6,602.24 $19,000 $19,000 271-790-85105 WATER 7,000.00 0.00 $7,200 $8,000 271-790-85200 TAXES 10.00 4.76 $10 $10 271-790-85300 BUILDING SECURITY SERVICES 3,600.00 1,554.24 $3,110 $3,600 271-790-85600 PRINTING & DOCUMENT DUPLICATING 5,000.00 382.68 $5,000 $5,000 271-790-85800 POSTAGE & MAILING SERVICES 6,500.00 1,760.19 $2,000 $6,000 271-790-86101 TRAINING & EDUCATION 16,000.00 1,413.10 $5,000 $15,500 Staff in-service $11,000 ALA director 450 $500 MLA Leadership Academy $1,500 TLN - Empathy Studios Training $500 Misc $2,000 271-790-86300 TRAVEL COSTS 5,000.00 642.42 $5,000 $5,000 ALA $2,500 MLA Leadership Academy $500 Misc $2,000 271-790-86500 DUES & MEMBERSHIPS 7,065.00 2,711.00 $7,065 $7,620 ALA - 13 librarians @125 $1,435 $1,625 ALA divisions (PLA, ALSC, etc.) - 13@$200/each $2,600 MLA - 12 librarians @$85 - I am free $765 $1,020 MLA - Library $1,800 $1,800 Oakland County genealogical society $25 $25 MCLS - Library $250 $300 RO Chamber $200 $250 271-790-87501 ADVERTISING & LEGAL NOTICES 11,180.00 7,336.96 $11,180 $16,000 SRP shirts $1,000 Library Aware $3,500 City Lifestyle - monthly ad & content $6,000 Misc $5,500 271-790-92200 MOTOR POOL VEHICLE RENTALS 3,639.00 1,819.50 $3,639 $0 271-790-92600 ADMINISTRATIVE CHARGES 113,410.00 56,704.98 $11,341 $115,000 271-790-92800 INFORMATION SYSTEMS SERVICE CHARGES 80,990.00 40,495.02 $80,990 $81,300 271-790-96400 BANK SERVICE CHARGES & FEES 2,500.00 863.41 $2,500 $3,600 271-790-96800 MISCELLANEOUS EXPENDITURES 12,000.00 3,971.23 $12,000 $12,000 LOT $8,000 Misc $4,000 270-790-96901 INCREASE IN FUND BALANCE 155,173.00 $424,305 $0 271-790-97000 CAPITAL OUTLAY 681,515.00 24,561.00 $627,366 $1,192,028 271-790-97001 CAPITAL OUTLAY-NON-QUALIFIED 0.00 54,149.38 $54,150 $0 271-790-99131 PENSION PRINCIPAL 56,230.00 56,224.49 56,224.49 $58,200 271-790-99136 OPEB PRINCIPAL 156,080.00 156,071.43 156,071.43 $162,000 271-790-99531 PENSION DEBT INTEREST 38,200.00 19,591.87 19,591.87 $36,200 271-790-99536 OPEB DEBT INTEREST 106,040.00 54,383.76 54,383.76 $101,000 Total Dept 790 - LIBRARY $4,704,304 $5,218,885 Total Revenues $4,704,303 $5,218,885 Page 4 of 5 Forecasted Revenues 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 Taxes $3,977,000 $4,136,080 $4,301,523 $4,473,584 $4,652,528 $4,838,629 $5,032,174 $5,233,461 Total $4,339,420 $4,401,500 $4,666,338 $4,840,349 $5,021,237 $5,207,023 $5,399,683 $5,599,471 Forecasted Expenditures (includes CIP) 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 Operational Other operating $695,054 $746,476 $773,577 $801,761 $849,867 $900,859 $954,910 Supplies $644,350 $708,330 $742,697 $778,755 $816,447 $855,963 $897,391 Capital $234,765 $1,192,028 $164,275 $135,046 $188,886 $736,466 $226,680 $91,040 Debt Service $356,550 $356,550 $356,550 $356,550 $356,550 $356,550 $356,550 Operational total $1,930,719 $4,026,857 $1,975,631 $2,007,870 $2,125,952 $2,759,329 $2,340,051 $2,299,892 Personnel $2,168,778 $2,324,444 $2,398,745 $2,475,530 $2,562,174 $2,651,850 $2,744,664 Increase in Fund Balance $239,923 $0 $0 $0 $0 Total $4,339,420 $5,218,885 $4,300,075 $4,406,615 $4,601,482 $5,321,503 $4,991,901 $5,044,556 Revenues less expenditures 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 Available for fund balance $0 -$817,385 $366,263 $433,734 $419,755 -$114,480 $407,782 $554,915 Current Fund Balance $1,785,409 $2,279,714 $1,462,329 $1,828,592 $2,262,326 $2,682,081 $2,567,601 $2,975,383 Proposed use of Fund Balance $70,000 $817,385 $0 $0 $0 -$114,480 $0 $0 Addiitonal Fund Balance $424,305 $0 $366,263 $433,734 $419,755 $0 $407,782 $554,915 Remainder $2,279,714 $1,462,329 $1,828,592 $2,262,326 $2,682,081 $2,567,601 $2,975,383 $3,530,298 Less 10% of fund balance for reserve $433,942 $521,889 $430,008 $440,662 $460,148 $532,150 $499,190 $504,456 Total Available Fund Balance $1,845,772 $940,441 $1,398,585 $1,821,665 $2,221,933 $2,035,451 $2,476,193 $3,025,842 Fund Balance - 10% of expenditures 10% These columns were estimated by Finance in the These 3 columns have not been calculated by 2025/26 $433,942 FY2025/26 budget. They do not reflect any Finance; I just followed the approximate 2026/27 $521,889 changes that may come as a result of the percentage changes from year to year. 2027/28 $430,008 strategic plan or any budget work we have yet to 2028/29 $440,662 complete. 2029/30 $460,148 2030/31 $532,150 2031/32 $499,190 2032/33 $504,456 Page 5 of 5