City Council

MINUTES CITY COUNCIL MEETING JULY 19, 2012 CITY HALL COUNCIL CHAMBERS 6 PM Officials in attendance: Mayor Bill Eaton, City Attorney Trey Smith, City Clerk Kathy Collins, Alderman Garland Steuber, Alderman Martin Irwin, Alderman Ron Knost, Alderman Burke Larkin, Alderman Mark Tripp, Alderman Kevin Freeman, Alderman Randy Horton and Alderman Paul Northcut. Guests present were as follows: Brian Holstein, Jerry McKaughan, Robert McCready, Bill Clark, Mack Hollis, Tracey Cline-Pew, Carrie Wade, Lequitta Jones, Robert Dils, Price McMillan, Sharon Eaton, Michelle Irwin and Johnny Story. Welcome and Call to Order: Mayor Bill Eaton Invocation was given by Minister Leon Fancher Russellville Area Ministers’ Association Minutes: Alderman Irwin made the motion to approve the Minutes as presented for Council Meeting June 14, 2012 and Special Called City Council Meeting July 10, 2012. Alderman Horton seconded motion. Motion carries unanimously on a voice vote. Mayor’s Report: 1. Randy Bradley Arkansas Air National Guard gave information about programs for employment and re-employment available to veterans program through the ESGR. 2. Mayor Eaton presented a Proclamation to Mack Hollis declaring the Month of July Recreation and Parks month. 3. TBS Bass Championship Tournament for High School Anglers held this week. Finance Report: Month Ended June 30, 2012 General Fund Balance $ 1,124,532.50 Street Fund Balance $ 14,032,102.93 Economic Development Funds 1 & 2 Balance $ 6,624,387,32 Convention Center $ 2,390,361.94 Capital Assets Fund Balance $ 1,397,832.72 Special Funds Balance $ 906,225.22 Emergency Reserve Certificate of Deposit – General $ 1,000,000.00 Emergency Reserve – Street $ 3,000,000.00 Cemetery Association Trust – Market Value $ 180,068.80 Special Funds Balance Total: $ 906,225.22 Department Report: Fire Chief John Cochran 1 Committee Reports: Finance Committee: Tripp, Knost, Horton, and Irwin (July 10th, recommendations) 1. Consideration of a Discussion for Approval for the Arkansas Valley Alliance for Economic Development to Contract with CH Johnson Company of Chicago regarding a Feasibility Study for the Convention Center Project. 2. Consideration of Resolution # 1296 for Destruction of Audio and Video Records prior to 2004 according to State and Federal Records Retention Laws. 3. Consideration of Resolution # 1297 Expressing the Willingness of the City of Russellville to Utilize Federal-Aid Recreational Funds 80% Federal Participation and 20% local match. (Trail Orbit Lane Section). 4. Line Item Transfer: From LI#: 01-101-5161 Group Insurance $9,240.00 To LI #: 01-102-5161 Group Insurance $5,760.00 To LI #: 01-105-5161 Group Insurance $3,480.00 (budget adjustment between departments) Items recommended to Council July 19, 2012 5:30 Meeting. 1. Consideration of Resolution # 1295 to Authorize the Mayor and City Clerk to Enter into an Agreement Concerning an indoor Aquatic Center. 2. Consideration of a Resolution Authorizing the Mayor and City Clerk to Sign Documents to apply for a 100 % Entergy Open Grant for the Russellville Recreation and Parks Department. (Pulled by Mack Hollis Parks Director) 3. Consideration of Resolution # 1298 Authorizing the Mayor and City Clerk to Sign Documents to apply for a non matching Grant from Entergy for the Russellville Fire Department related to training and equipment Hazardous materials. 4. Appropriation: (A) Department: Administration Expenditure : 01-101-5208 Miscellaneous $ 305.00 (Restitution to un-located payees, Matt Hill & Taylor Millsap) Alderman Tripp made the motion to approve Items 1 through 4 recommended to the full council from the July 10th Finance meeting and Items 1,3 and 4 recommended to the full council at July 19th Finance meeting. Alderman Knost seconded the motion. Alderman Irwin made the motion to remove Item # 1 and vote on it separately with a second by Alderman Northcut. Motion carries on a voice vote. After some discussion concerning the agreement 2  Alderman Tripp restated his original motion which was seconded by Alderman Knost. Motion carries on an 8-0 vote. All Aldermen present and voting in favor. Personnel Committee: Aldermen Steuber, Freeman, Larkin, Northcut Alderman Steuber did not have any business to come before the Council at this time. Unfinished (Old) Business: 1. Consideration of a Resolution for Removal or Razing of Dilapidated Structure Located at 3505 East 5th Street- Attorney Trey Smith, Bill Clark Code Enforcement. (2nd time presented) Alderman Irwin made the motion to postpone until next month’s meeting. Alderman Northcut seconded the motion. Motion carries unanimously on a roll call vote. 2. Consideration of Resolution # 1299 for Removal or Razing of Dilapidated Structure Located at 107 Amy Lynn Place- Attorney Trey Smith, Bill Clark Code Enforcement. (2nd time presented). Alderman Steuber made the motion to adopt the resolution with a second by Alderman Horton. Motion carries on an 8-0 voice vote. 3. Consideration of Resolution # 1300 for Removal or Razing of Dilapidated Structure Located at 417 East B Street- Mayor Bill Eaton, Bill Clark Code Enforcement. (2nd time presented. Minimal progress was made at the time of the Council Meeting last month). Alderman Irwin made the motion to adopt with a second by Alderman Steuber. Motion carries on an 8-0 voice vote. New Business: 1. Consideration of the Re-appointment of Toni Bachman to the Civil Service Commission—Mayor Bill Eaton. Alderman Knost made the motion to approve the appointment with a second by Alderman Irwin. Motion carries on a voice vote. 2. Consideration of Resolution # 1301 to Set a Public Hearing to Close a Portion of a 20 foot alley lying north of 501 East F, 503 East F, 505 East F and lying south of 510 East G, 514 East G, 518 East G; also described as lying between Lots 1, 2, 3 and 10, 11, 12, Block 95, J.L. Shinn Addition submitted by Douglas and Ashlee Wilson—Recommended by Planning Commission 7 in favor 1 abstain. Alderman Irwin made the motion to adopt with a second by Alderman Northcut. Motion carries on a voice vote. Public Hearing set for August 16, 2012. 3  3. Consideration of a Public Hearing and Ordinance # 2127 to Vacate a part of South Glenwood submitted on behalf of the City of Russellville by Mayor Bill Eaton. Mayor Eaton opened the Public Hearing. No one came forward to speak on the matter. Mayor Eaton closed the Public Hearing. Alderman Irwin made the motion to suspend the rules and read the Ordinance one time by title only with a short explanation. Alderman Steuber seconded his motion. Motion carries unanimously on a voice vote. City Attorney Trey Smith read the Ordinance as instructed. Alderman Steuber made the motion to adopt with a second by Alderman Irwin. Motion carries 8-0 on a roll call vote. All Aldermen present and voting in favor. Alderman Steuber made the motion to adopt the emergency clause seconded by Alderman Irwin. Motion carries 8-0 on a roll call vote. 4. Consideration of a Discussion Regarding Speeding in the Historic District Specifically South Denver—Alderman Irwin. Alderman Irwin pulled until next month. 5. Consideration of a Dilapidated Structure Located at 110-114 North Commerce Ave- Bill Clark, Code Enforcement, City Attorney Trey Smith, Brian Holstein Building Official. Building Official Brian Holstein gave the Council an update on the distressed structure and the potential for harm to the public. The property owner is installing a structure to insure the wall does not collapse until further repairs can be made. He will keep everyone updated on the progress. 6. Consideration to Discussion the Rehabilitation Agreement which sets Guidelines to Rehabilitate Condemned Properties in the City of Russellville— Bill Clark, Code Enforcement, City Attorney Trey Smith. Alderman Irwin made the motion to adopt the Agreement with a second by Alderman Horton. Motion carries on a 8-0 voice vote. Adjourn: Alderman Irwin made the motion to adjourn. Meeting adjourned at 7:15 pm ATTEST: Mayor Bill Eaton Kathy Collins, City Clerk 08/16/12 4