City Council

MINUTES CITY COUNCIL MEETING AUGUST 16, 2012 CITY HALL COUNCIL CHAMBERS 6 PM Officials in attendance: Mayor Bill Eaton, City Attorney Trey Smith, City Clerk Kathy Collins, Alderman Garland Steuber, Alderman Martin Irwin, Alderman Ron Knost, Alderman Burke Larkin, Alderman Mark Tripp, Alderman Kevin Freeman, Alderman Randy Horton and Alderman Paul Northcut. Guests present were as follows: Brian Holstein, Jerry McKaughan, Mack Hollis, Tracey Cline-Pew, Carrie Wade, Lequitta Jones, Sharon Eaton, Brooke Davison, Robert Dils, Craig Noble, Morgan Barrett, Ashlee Wilson, and Doug Wilson. Welcome and Call to Order: Mayor Bill Eaton Invocation was given by Chaplain Vernon Price Minutes: Alderman Irwin made the motion to approve the Minutes as presented for Council Meeting July 19, 201. Alderman Horton seconded motion. Motion carries unanimously on a voice vote. Mayor’s Report: • Plaque presented to Mack Hollis from Corp of Engineers accepting Dwight Mission Park as a City Park. • Commended Russellville Fire Department and Russellville Municipal Airport on their efforts to assist and to contain wild fires in the surrounding areas. Finance Report: Month Ended July 31, 2012 General Fund Balance $ 1,532,621.98 Street Fund Balance $ 14,520,902.08 Economic Development Funds 1 & 2 Balance $ 6,341,125.55 Convention Center $ 2,385,906.43 Capital Assets Fund Balance $ 1,424,000.42 Special Funds Balance $ 866,155.21 Emergency Reserve Certificate of Deposit – General $ 1,000,000.00 Emergency Reserve – Street $ 3,000,000.00 Cemetery Association Trust – Market Value $ 177,678.96 1  Special Funds Balances: 12 District Court Costs Fund $ 96,576.81 13 No Vehicle Insurance Fund $ 17,467.43 14 Parks & Recreation Special Fund $ 85,988.17 15 Police Training Fund $ 15,710.50 16 Police Pension Fund $ 75,208.39 17 Court Automation Fund $ 220,931.43 18 Administration of Justice Fund $ 34.50 19 Criminal Justice Ordinance Fund $ 238,247.72 20 Fire Contingency Fund $ 61,588.72 21 Fire Insurance Premiums Fund $ 49,581.22 22 Fire Pension Fund $ 4,820.32 TOTAL $ 866,155.21 Department Report: Tracey Cline-Pew Human Resources • Personnel, Safety in the work place, Intern partnership with ATU as well as the scholarship program for City Employees and Clean and Green Recycle challenge. Committee Reports: Finance Committee: Tripp, Knost, Horton, and Irwin (Recommended for approval 8/7/12) 1. Line Item Transfer: Public Works From: Line Item #: 02-203-5516 (Truck) $ 9,326.00 To: Line Item #: 02-203-5500 (Capital Misc.) $ 9,326.00 2. Appropriations: (a) Department: Police Pension $ 195.20 Line Item #: 16-101-5111 Salaries (additional salary due to supplement check). (b) Department: Public Works $ 5,260.05 Expenditure: 02-202-5161 Group Insurance (additional funding due to additional personnel). (c) Department: Capital Asset $ 79,000.00 Expenditure: 04-113-5310 Municipal Airport Grant (90/10 local matching grant from Arkansas Department of Aeronautics. No cost to the City. Cracked pavement. Low bidder Time Stripping) 2  3. Consideration of a Resolution to Accept a Bid from Time Stripping of Van Buren to Repair pavement at the Airport—Bobby Day. (Pulled by Bobby Day. He did not think we needed to accept the bid by Resolution). Recommended for approval 8/16/12 1. Appropriation (a) Department: Capital Building R & M Line Item #: 04-101-5207 Building R &M $ 1,000.00 (AC repair at the cabinet shop East 2nd Street) (b) Department: Sales Tax Improvement Line Item #: 23-301-4324 Grant Revenue $ 15,000.00 Line Item #: 23-301-5602 Planning $ 32,775.00 (Feasibility Study of which we have a grant for $15,000.00 matching funds). 2. Consideration of Resolution # 1302 to accept the low bid for construction of the Illinois Bayou Restrooms. Alderman Irwin made the motion to approve Items 1, 2 & 3, August 7th meeting and Items 1 and 2 recommended by Finance Committee August 16th meeting. Alderman Tripp seconded the motion. Motion carries unanimously on a voice vote. Personnel Committee: Aldermen Steuber, Freeman, Larkin, Northcut Alderman Steuber reported the committee had met twice but no action was taken. Unfinished (Old) Business: 1. Consideration of a Resolution for Removal or Razing of Dilapidated Structure Located at 3505 East 5th Street- Attorney Trey Smith, Bill Clark Code Enforcement. (3nd time presented postponed from July) (Tabled In bankruptcy proceedings). 2. Consideration of a Discussion Regarding Speeding in the Historic District Specifically South Denver—Alderman Irwin. Captain Falwell with RPD gave an update on the information they had collected. He wants to monitor the traffic on the street after the school year begins. New Business: 1. Consideration of the Appointment of Garrie Kellam to the Civil Service Commission— Mayor Bill Eaton. 3  Alderman Knost made the motion to appoint Garrie Kellam to the civil Service commission with a second by Alderman Irwin. Motion carries on an 8-0 voice vote in favor. 2. Consideration to hold a Public Hearing and Ordinance # 2128 to Close a Portion of a 20 foot alley lying north of 501 East F, 503 East F, 505 East F and lying south of 510 East G, 514 East G, 518 East G; also described as lying between Lots 1, 2, 3 and 10, 11, 12, Block 95, J.L. Shinn Addition submitted by Douglas and Ashlee Wilson— Unanimously approved by the Planning Commission. Mayor Eaton opened the Public Hearing. Mr. Doug Wilson told the Council what his intentions were for closing the alley. Mayor Eaton closed the hearing when there were no other comments. Alderman Irwin made the motion to suspend the rules and read the Ordinance one time by title only with a short explanation. Alderman Tripp seconded the motion. Motion carries on an 8-0 voice vote in favor. City Attorney Trey Smith read the Ordinance as instructed. Alderman Irwin made the motion to adopt with a second by Alderman Horton. Motion carries on an 8-0 roll call vote in favor. 3. Consideration of Resolution # 1303 to issue a Special Use Permit to allow operation of a wrecker service facility, parking of wreckers on site, and storage of towed vehicles in a C-2 zone, for property located at 2911 Hwy 7 South, submitted by Keith Cogswell, on behalf of Cogswell Properties, LLC. (SP.12.06.112). Recommended unanimously by the Planning Commission. Alderman Steuber made the motion to issue the SPU Permit. Alderman Irwin seconded the motion. Motion carries 8-0 on a voice vote in favor. 4. Consideration of Ordinance # 2129 to make revisions to the Russellville Zoning Code to correct textual incongruities— Recommended unanimously by the Planning Commission. Alderman Irwin made the motion to suspend the rules and read the Ordinance one time by title only with a short explanation. Alderman Knost seconded the motion. Motion carries on an 8-0 voice vote in favor. City Attorney Trey Smith read the Ordinance as instructed. Alderman Irwin made the motion to adopt with a second by Alderman Steuber. Motion carries on an 8-0 roll call vote in favor. 5. Consideration of Resolution # 1304 to Accept a Bid Submitted By Controlled Environmental Solutions, Inc., for the Removal of a Structure Located at 311 South Glenwood Avenue and to Authorize the Mayor and City Clerk to Sign an Agreement with Controlled Environmental Solutions, Inc., for Removal of the Structure-City Attorney Trey Smith. Alderman Steuber made the motion to adopt with a second by Alderman Irwin. Motion carries unanimously 8-0 voice vote. 4  6. Consideration of Resolution # 1305 to Grant a Variance Riverstone Subdivision—Denied by Planning Commission. “(Requires ⅔ vote to approve per A.C.A. §14-56-412(f) (2) because of denial by Planning Commission.)” Planning Commission declined to give the requested variance for the proposed Riverstone Subdivision and the developer and his agents appealed to the City Council the issue of the variance. Variance from half street improvements, including curb, gutter, and drainage and from the required road width of 27 feet to 20 feet required by the Land Subdivision Development Code Ordinance # 1789 for property proposed as Riverstone Subdivision. Alderman Tripp made the motion to approve the Variance with a second by Alderman Knost. Motion carries 8-0 roll call vote. All Aldermen present and voting in favor. 7. Consideration of an Ordinance to Approve a Final Plat for Riverstone Subdivision, located between Sheppard Drive and Skyline Drive just south of Bent Tree Subdivision submitted by Barrett and Associates on behalf of Alan Covington. (Pulled by Petitioner) Adjourn: Alderman Irwin made the motion to adjourn. Meeting adjourned at 6:45 pm. Mayor Bill Eaton ATTEST: Kathy Collins, City Clerk Date Approved by Council: 09/20/12 5