City Council

MINUTES CITY COUNCIL MEETING CITY HALL COUNCIL CHAMBERS SEPTEMBER 20, 2012 - 6:00 P.M. Officials in attendance: Mayor Bill Eaton, City Attorney Trey Smith, Deputy City Clerk Carrie Wade, Alderman Garland Steuber, Alderman Martin Irwin, Alderman Ron Knost, Alderman Burke Larkin, Alderman Mark Tripp, Alderman Kevin Freeman, Alderman Randy Horton and Alderman Paul Northcut. Guests present were are follows: Connie Holstein, Jerry McKaughan, Mack Hollis, Tracey Cline- Pew, David Harris, Michael Oakes, Chief John Cochran, Interim Chief Jeff Humphrey, Sgt. J.J. Smith, Bobby Day, Robert McCready, Craig Noble, Tom Leggett, Allen Farley, Robert Dils, Shawn Vaninga, George Wheatley, Bob Burris, Price McMillan, Brent Abbott, Jeff Pipkin, Josh Baker, Steve Mallett, Elizabeth Gean, Jacob Logan and Calley Livingston. Welcome and Call to Order: Mayor Bill Eaton Invocation was given by Mr. Leon Fancher. Minutes: Alderman Irwin made the motion to approve the Minutes as presented for Council Meeting August 16, 2012. Alderman Knost seconded the motion. Motion carries unanimously 8-0 on a voice vote. Mayor’s Report: Recognized Christie Graham for receiving the Arkansas Wildlife Federation Award. Presented Leonard’s Hardware a proclamation in honor of their 110 year anniversary. Allen Farley spoke regarding upcoming Log-A-Load for Kids fundraiser for Arkansas Children’s Hospital. Pope County Clean Up on September 29, 2012. Recognition of Mr. Craig Noble – Last day at City Corp will be September 21, 2012. Introduction of Mr. Steve Mallett – New utility engineer at City Corp. Finance Report: Month Ended August 31, 2012 General Fund Balance $ 1,471,214.84 Street Fund Balance $ 14,094,965.80 Economic Development Funds 1 & 2 Balance $ 6,711,587.77 Convention Center $ 2,392,548.93 Capital Assets Fund Balance $ 521,265.90 Special Funds Balance $ 942,911.13 Emergency Reserve Certificate of Deposit – General $ 1,000,000.00 Emergency Reserve – Street $ 3,000,000.00 Cemetery Association Trust – Market Value $ 188,035.98 1 Special Funds Balances: 12 District Court Costs Fund $ 95,643.26 13 No Vehicle Insurance Fund $ 9,598.54 14 Parks & Recreation Special Fund $ 95,672.14 15 Police Training Fund $ 13,991.80 16 Police Pension Fund $ 105,144.50 17 Court Automation Fund $ 241,541.58 18 Administration of Justice Fund $ 64.20 19 Criminal Justice Ordinance Fund $ 270,113.66 20 Fire Contingency Fund $ 37,396.42 21 Fire Insurance Premiums Fund $ 67,769.89 22 Fire Pension Fund $ 5,975.14 TOTAL $ 942,911.13 Department Report: Andy Cochran, Information Technology Department Network improvements; 4 year rotation for new computers; new website introduced last year; iPads for Fire Department, Public Works and Code Enforcement; Department pages on the City website. Committee Reports: Finance Committee: Trip, Knost, Horton and Irwin (Recommended for approval 9/11/12) 1. Department: Police $ 778.00 Line Item #: 01-111-5215 (Reimbursement from Russellville School District for SRO Basic 1 class) 2. Department: Street Expenditure: 02-202-5412 Street Lighting $ 1,000.00 (Installation of Neighborhood Light IAW) 3. Department: Parks and Recreation $ 1,500.00 Expenditure: 01-109-5211 Grounds Maintenance (Insurance reimbursement for damage to sign). 4. Department: Police $ 257.88 Line Item #: 01-111-5111 $202.01 Line Item #: 01-111-5181 $ 14.83 Line Item #: 01-111-5154 $ 37.55 Line Item #: 01-111-5171 $ 3.49 2  (Two Officers have earned additional certificates, Emp # 8253 received his third certificate, $1080. annually. Emp # 8264 $360. Annually). 5. Department: Capital Building R & M $ 7,000.00 Line Item #: 04-109-5207 Building R & M (replace roof at Hickey Park a). 6. Discussion/Approval to Create Line Items for Revenue and Expenditure accounts for Security Deposits set by the “Agreement to Rehabilitate Property” for Dilapidated Structures. 7. Consideration of a Resolution to Authorize the Mayor to Sign a Lease of Airplane Hangar at the Russellville Municipal Airport. (Pulled at request of Mr. Bobby Day) 8. Consideration of a Resolution to Accept Bid for North Greenwich Extension. 9. Consideration of a Resolution to Accept Bid for J.L. Shinn-McArthur Additions Drainage Improvements. Motion was made by Alderman Tripp to approve Items 1 – 9. Motion carries unanimously 8-0 on a voice vote. Recommended for approval 9/20/12 1. Appropriations: (A) Department: Parks and Recreation Expenditure: 01-109-5216 Small Tools & Equip $ 21,713.24 (Quote from Arkansas Valley Communications for Radios for Parks and Recreation). (B) Department: General Fund (Pass Through) Revenue: 01-101-4111 AR Historic Preserv Grant Fund $ 4,000.00 Expenditure: 01-101-5316 Historic District Expense $ 4,000.00 (Arkansas Historic Preservation Program Grant. City Planner David Harris) (C) Department: General Fund (Pass Through) Expenditure: 01-101-5249 Clean and Green $ 850.00 (Clean and Green advertising) 2. Consideration of Discussion and/or a Resolution Levying Millage Taxes on all Property in the City of Russellville with .4 mills for Fire Pension and .4 mills for Police Pension. 3. Consideration of a Resolution for an Addendum to the Solid Waste Contract and a Request for CPI increase in our Solid Waste Contract. 3  The CPI increase was recommended for approval by the Finance Committee. The CPI increase is an overall increase of $.90 per customer which equates to $17.16 monthly. 4. Consideration of an Ordinance to Issue bonds for Sewer System Improvements. This item was a recommendation for approval to the full Council by the Finance Committee. The Ordinance was not presented at this time due to further information gathering. The Ordinance will be brought back at another time. The Council approved Regions Bank to issued bonds for the Sewer System Improvements. (Clarification of vote). Motion was made by Alderman Tripp to approve Items 1- 4. Motion carries 7-1 on a roll call vote with Aldermen Irwin, Horton, Steuber, Freeman, Northcut, Larkin and Knost voting yes and Alderman Tripp voting no. Personnel Committee: Steuber, Freeman, Larkin and Northcut 1. Consideration of Approval to Change Supplemental and Flexible Spending Insurance Carriers from Aflac to American Fidelity. Alderman Steuber made a motion to approve, Alderman Freeman seconded the motion. Motion carries unanimously 8-0 on a voice vote. New Business: 1. Consideration of Appointment of Les Teaff to the Russellville Airport Commission – Mayor Eaton. Alderman Irwin made a motion to approve, Alderman Horton seconded the motion. Motion carries unanimously 8-0 on a voice vote. 2. Consideration of a Resolution to approve a Special Use Permit to allow a proposed warehouse expansion for tires in a C-2 (Highway Commercial), located at Beacon Tire, 3838 East Main Street, submitted by Brent Abbott on behalf of A. J. Burk. (SP12.08.114) (Planning Commission voted unanimously to recommend). Alderman Irwin made a motion to approve, Alderman Larkin seconded the motion. Motion carries unanimously 8-0 on a voice vote. 3. Consideration of a Public Hearing and an Ordinance Authorizing the Issuance of Industrial Development Revenue Bonds to Finance an Expansion of ConAgra Foods Packaged Foods, LLC – Friday, Eldridge & Clark. Mayor Eaton called the public hearing to order. There being no speakers Mayor Eaton closed the public hearing and asked for a motion from Council. Alderman Irwin made a motion to suspend the rules and read one time by title only with a short explanation, Alderman Horton seconded the motion. Motion carries unanimously 8-0 on a voice vote. City Attorney Trey Smith read the ordinance by title with a short explanation. Alderman Steuber made a motion to adopt, Alderman Irwin seconded the motion. Motion carries 8-0 on a roll call vote with all Aldermen present and voting in 4  favor. Alderman Horton made a motion to adopt the emergency clause, Alderman Irwin seconded the motion. Motion carries 8-0 on a roll call vote with all Aldermen present and voting in favor. 4. Consideration of a Resolution of the City Council of Russellville Arkansas Certifying Local Government Endorsement of Business to Participate in the Tax Back Program – Jeff Pipkin, AVAFED. Alderman Horton made a motion to adopt, Alderman Steuber seconded the motion. Motion carries unanimously 8-0 on a voice vote. Adjourn: Alderman Irwin made the motion to adjourn. Meeting was adjourned at 6:35 p.m. Mayor Bill Eaton ATTEST: Carrie A. Wade, Deputy City Clerk Date: 10/18/12 5