Oakland Cemetery Commission

K L A A N D Oakland Cemetery Commission Meeting Agenda Tuesday, April 10, 2012, at 4:00 p.m. in the Council Chambers Conference Room, 2nd Floor, 203 South Commerce, Russellville, AR 72801 Welcome Old Business: 1. Review and approve minutes of the March 6, 2012 Regular Meeting. 2. Jim Bob Humphrey of Humphrey Funeral Service and Ormond Peters of Shinns Funeral Service to speak if there is a need of a Mausoleum. – Roys (If you have any questions have your list ready for discussion.) 3. Financial Report and recommendation for the re-investment of a CD that matured. – Finance Director Jerry McKaughan New Business 1. Discuss e-mail sent by Jim Tucker “Buford Smith Recognition” (See attached) 2. Discuss item(s) not on the agenda. 3. Prepare items for handoff to City Council for the April 19, 2012 meeting. Adjourn. Next Meeting – Tuesday, May 8, 2012 at 4:00 p.m. at Russellville City Hall, 203 South Commerce.  Cemetery Commission Minutes April 10, 2012 The Russellville Oakland Cemetery Commission met on April 10, 2012, at 4:00 p.m., in the City Hall 2nd-Floor Conference Room at 203 South Commerce, Russellville, Arkansas. Attending were Chairman Mike Roys, Vice-Chair Steuber, Secretary Donna Eubanks, Commissioners Anna Fields, Patricia Petray, Bill Harmon, Bill Vaughn, Director Lequitta Jones, Finance Director Jerry McKaughan, City Planner David Harris, Jim Bob Humphrey, Ormond Peters, and Phillip Collie. Absent: Alderman Northcut. The meeting was called to order by Chairman Mike Roys at 4:00 p.m. The First Order of Business was to review and approve minutes of the March 6, 2012 Regular Meeting. Commissioner Harmon moved to approve the minutes as written. Commissioner Vaughn seconded the motion and passed unanimously. The Second Order of Business (Agenda Item #3) Financial Report and recommendation for the re-investment of a CD that matured. Finance Director Jerry McKaughan reported that the balance of the trust account is $147,185.24 and reported that the Revenues and Expenditures were in order. The financial reports are attached hereto and incorporated herein was accepted. The CD that matured will be sent to Merrill/Lynch held until the May’s meeting. At that time, Mr. Holbert will recommend where the money needs investing. The Third Order of Business (Agenda Item #2): Jim Bob Humphrey of Humphrey Funeral Service and Ormond Peters of Shinns Funeral Service to speak if there is a need of a Mausoleum. Mr. Humphrey said in his opinion he did not think the City needed the responsibility of a mausoleum, which by definition can include caskets and sometimes urns for cremated remains. However, with the increase in cremations a columbarium, which by definition only includes cremated remains, in his opinion would work better for the City depending on what the City needed to accomplish. Mr. Peters agreed with Mr. Humphrey. Also, Mr. Humphrey added that any structure is not perpetuity and gave some examples. Mr. Humphrey and Mr. Peters expressed their experience with a brush harbor or pavilion that normally people don’t want to sit down because the seats are dirty and some people don’t want to enter them. They asked is that a responsible the staff wants to take on. After a lengthy discussion, Chairman Roys ask that we take this information and think things over and see if this is something we want to consider. Commissioner Harmon said we needed to priorities what we want to accomplish. And all the Commissioners agree. New Business The First Order of Business was to discuss an e-mail sent by Jim Tucker “Buford Smith Recognition A very short discussion and no action taken at this time on the email. (Attached to file copy) The Second Order of Business to discuss item(s) not on the agenda. - None The Third Order of Business prepare items for handoff to City Council for the April 19, 2012 meeting. There is no business this month to come before the City Council. Adjourn. Donna Eubanks Secretary