Oakland Cemetery Commission

K L A A N D Oakland Cemetery Commission Meeting Agenda Tuesday, May 8, 2012, at 4:00 p.m. in the Council Chambers Conference Room, 2nd Floor, 203 South Commerce, Russellville, AR 72801 Welcome Old Business: 1. Review and approve minutes of the April 10, 2012 Regular Meeting. 2. An update on the Oakland Cemetery Trust Account to be given by Merrill Lynch Advisor Trevor Holbert and his recommendation on re-investing of a CD that matured. 3. Financial Report – Finance Director Jerry McKaughan 4. Discussion of any Cemetery Projects? (See attached Project List) New Business 1. Discuss item(s) not on the agenda. 2. Prepare items for handoff to City Council for the May 17, 2012 meeting. Adjourn. Next Meeting – Tuesday, June 12, 2012 at 4:00 p.m. at Russellville City Hall, 203 South Commerce.  Cemetery Commission Minutes May 8, 2012 The Russellville Oakland Cemetery Commission met on May 8, 2012, at 4:00 p.m., in the City Hall 2nd-Floor Conference Room at 203 South Commerce, Russellville, Arkansas. Attending were Chairman Mike Roys, Vice-Chair Garland Steuber, Secretary Donna Eubanks, Commissioner Bill Harmon, Commissioner Bill Vaughn, Alderman Paul Northcut, Director Lequitta Jones, Finance Director Jerry McKaughan, and Trevor Holbert/Merrill Lynch Wealth Management Advisor. Absent: Commissioner Anna Fields and Commissioner Patricia Petray. The meeting was called to order by Chairman Mike Roys at 4:00 p.m. The First Order of Business was to review and approve minutes of the April 10, 2012 Regular Meeting. Commission Vaughn made the motion to approve the minutes as written. The motion was seconded by Commissioner Harmon and passed unanimously. The Second Order of Business was an update on the Oakland Cemetery Trust Account to be given by Merrill Lynch Advisor Trevor Holbert and his recommendation on re-investing of a CD that matured. Trevor Holbert of Merrill Lynch gave an update on the Oakland Cemetery Trust Account and re- investing of a CD that matured, which the money is currently held in the Money Market Account. Mr. Holbert said all monies have been combined into this one account. The balance of the account is $175.967. He explained the total review of the portfolio; its asset allocation overview, cash flows and performance yearly, unrealized gain and loss. Mr. Holbert said the balance in the Money Market was $33,193.00. It was his recommendation that we place some in each security or the total in any one of the securities; AOK, or the two Market-Linked Investments that we hold. He said he would like to do a comparison and report at a later date. Mr. Vaughn requested that Mr. Holbert do the comparison and report back to the Commission on which security(s), he felt would be his recommendation. The motion was seconded by Commissioner Harmon and passed unanimously. The Third Order of Business the Financial Report – Finance Director Jerry McKaughan Finance Director Jerry McKaughan reported that the Revenues and Expenditures were in order. Commissioner Harmon moved to approve the report. Commission Vaughn seconded the motion and passed unanimously. The Fourth Order of Business to discussion any of the Cemetery Projects? (See attached Project List) The Commission reviewed the project list. There was a lengthy discussion on the fence project and Alderman Steuber requested to place the proposed fence along Detroit to an “active” status. Chairman Roys appointed Alderman Steuber and Alderman Northcut as the committee to get the specifications for the fence. The specifications need to include black post with reflector tape, etc…. and black chain. Also the post mechanism where the chain attaches much be where the chain can be dropped to allow equipment to ingress and egress the graves. Alderman Steuber made the motion to place the fence along South Detroit. The motion was seconded by Commissioner Vaughn and passed unanimously. New Business The First Order of Business was to discuss item(s) not on the agenda. Mr. Roys read the thank you card from Mayor Eaton thanking each of the Commissioners for their hard work. He also noted he had received e-mails as well as verbal thanks from many people regarding the improvements. Mayor Eaton expressed his gratitude for a job well done of maintaining and improving our cemetery and those efforts do not go unnoticed. The Commission expressed their thanks to the Mayor for taking time out of his busy schedule for this acknowledgement. The Seconded Order of Business to Prepare item(s) for handoff to City Council for the May 17, 2012 meeting. There was no business this month to come before the City Council. Adjourn. Donna Eubanks Secretary