Oakland Cemetery Commission

K L A A N D Oakland Cemetery Commission Meeting Agenda Tuesday, March 12, 2013 at 4:00 p.m. in the Council Chambers Conference Room, 2nd Floor, 203 South Commerce, Russellville, AR 72801 Welcome Old Business: 1. Review and approve minutes of the February 12, 2013 Cemetery Regular Meeting. 2. Financial Report – Finance Director Jerry McKaughan 3. Update on the Cemetery State License – Mike Roys 4. Tabled from February meeting a request approval to repair Eda Brown’s monument. New Business 1. Discuss the process of an item going to the City Council. 2. A request to change the monthly meeting time. 3. Election of 2013 officers. 4. Discuss items not on the agenda. 5. Prepare items for handoff to City Council. Adjourn.  Cemetery Commission Minutes March 12, 2013 The Russellville Oakland Cemetery Commission met on Tuesday, March 12, 2013, at 4:00 p.m., in the City Hall 2nd-Floor Conference Room at 203 South Commerce, Russellville, Arkansas. Attending were Chairman Mike Roys, Secretary Donna Eubanks, Commissioner Bill Vaughn, Commissioner Patricia Petray, Commissioner Bill Harmon Finance Director Jerry McKaughan, and Director Lequitta A Jones. Absent were: Alderman Garland Steuber, Commissioner Fields, and Commissioner Richard Harris. The meeting was called to order by Chairman Mike Roys at 4:00 p.m. Old Business: The First Order of Business was to review and approve minutes of the February 12, 2013 Cemetery Regular Meeting. Commissioner Petray made the motion to approve the minutes as written. The motion was seconded by Commissioner Vaughn and passed unanimously. Finance Director Jerry McKaughan said the percentages of deposits were up for discussion tonight at the City Council meeting and he said he needed to know the percentage to deposit into Schwab Account and Maintenance Account. Chairman Roys said that was voted on by this Commission last month, which 80% to Schwab Account and 20% into the Maintenance Account and then sent to the City Council for their decision. The Seconded Order of Business was a Financial Report from Finance Director Jerry McKaughan Finance Director McKaughan reported that the Russellville Oakland Cemetery/Schwab Account was up to $191,947.49, year to date up $1,733.33 and for this month is up $356.64. Mr. McKaughan reported on the Balance Sheet, and State of Revenues and Expenditures, which were in order. Commissioner Vaughn made the motion to accept the reports as given. The motion was seconded by Commissioner Harmon and passed unanimously. 1 The Third Order of Business was an update on the Cemetery State License. Chairman Roys said there was nothing to report. Commissioner Harmon made a motion “That the appropriate City of Russellville Leadership propose to our elected State Legislators the following Proposed Amendment to SB462: In the continued spirit of transparency in State government, the Arkansas Cemetery Board will immediately establish and maintain a public web site. On this public web site the Board will post as a minimum, but not limited to, relevant statutes, compliance directives, forms, Board Minutes, inspection reports within 30 days of completion, and the most current audit of the Board budget, expenditures, collections, and investments. The motion was seconded by Commissioner Vaughan and passed unanimously. The Fourth Order of Business was tabled from February meeting a request for approval to repair Eda Brown’s monument. Director Jones said she had asked from Cotner Monuments another estimate for a cheaper monument base of a material that wouldn’t cost as much as marble. Tabled until next month. New Business The First Order of Business was to discuss the process of an item going to the City Council. Tabled until a new meeting time has been set. The Second Order of Business was a request to change the monthly meeting time. Director Jones will contact Alderman Richard Harris and request times that he could be available to attend the regular cemetery monthly meetings. Those times will be brought back to the Commission for a vote. Tabled until the next meeting. The Third Order of Business was Election of 2013 officers. Commissioner Harmon made the motion to approve that the 2013 officers remain the same as 2012. The Fourth Order of Business was to discuss items not on the agenda. - None The Fifth Order of Business was to prepare items for handoff to the City Council. - None 2 Adjourned. Secretary Donna Eubanks 3