Oakland Cemetery Commission

K L A A N D Oakland Cemetery Commission Meeting Agenda Tuesday, February 18, 2014 at 5:30 p.m. in the Council Chambers Conference Room, 2nd Floor, 203 South Commerce, Russellville, AR 72801 Welcome Old Business: 1. Review and approve minutes of the January 21, 2014 Cemetery Regular Meeting. 2. Financial Report – Finance Director Jerry McKaughan 3. Update on Albert’s Curbside Tree Service Bid in the amount $3100.00. McKaughan 4. A request to approve Claude Allen Hughes Family to disinter and reinter Claude Hughes, Jr. and wife Mary Hughes. Director Jones 5. Update on Mrs. Gail Lutrell request. Alderman Steuber, Director Jones. New Business 1. A request to approve the nomination by Commissioner Hudson for Mrs. Marilyn Hill to fill the remainder of Mr. Hlass’ term. 2. Discuss items not on the agenda. 3. Elect 2014 Officers. 4. Prepare items for handoff to City Council for its March 20, 2014 Meeting. Adjourn.  Russellville Oakland Cemetery Commission Minutes February 18, 2014 The Russellville Oakland Cemetery Commission met on Tuesday, February 18,2014 at 5:30 p.m., in the City Hall 2nd-Floor Conference Room at 203 South Commerce, Russellville, Arkansas. Attending were Acting-Chairman Anna Fields, Commissioner Mindy Hudson, Commissioner Patricia Petray, Director Lequitta A. Jones, and Finance Director Jerry McKaughan, Absent: Chairman John Harris, Secretary Donna Eubanks, and Alderman Garland Steuber, The meeting was called to order by Acting-Chairman Anna Fields at 5:30 p.m. Old Business: The First Order of Business was to review and approve minutes of the January 21, 1014 Cemetery Regular Meeting. Commissioner Hudson made a motion to approve the minutes as written. The motion was seconded by Secretary Petray and passed unanimously. The Second Order of Business was the Financial Report given by Finance Director Jerry McKaughan. Mr. McKaughan gave the financial report to include the balance sheet and statement of revenue and expenditures for the month of January 2014 and stated both were in order. Mr. McKaughan said at the end of January 2014 the balance of the Charles SCHWAB Account was $118,567.50 plus the $80,000 in Genworth. Commissioner Petray made the motion to approve the Financial Report as presented. The motion was seconded by Commissioner Fields and passed unanimously. The Third Order of Business was an update on Albert’s Curbside Tree Service Bid in the amount $3100.00. Finance Director McKaughan reported that Mr. Carpenter had signed the bid with the items listed on the bid as previously approved. They are as follows: 2 trees end-weight reduction, remove dead branches, remove excess water sprouts, raise canopy 9 feet on the willow, on the half tree it is clean up). Director Jones requested approval to call Mr. Carpenter and give him the approval to start the tree job per his bid. Commissioner Hudson made the motion to approve the request. The motion was seconded by Commissioner Fields and passed unanimously. 1 Fourth Order of Business was a request to approve Claude Allen Hughes Family to disinter and reinter Claude Hughes, Jr. and wife Mary Hughes. The Commission tabled this item until next month to allow time for Moores Chapel to get an agreement signed by the Hughes Family and required permits pulled. Fifth Order of Business was an update on Mrs. Gail Lutrell’s request. Alderman Steuber, Director Jones. Director Jones reported that Contractor Larry Motley fixed the grave as requested. New Business The First Order of Business was a request to approve the nomination by Commissioner Hudson for Mrs. Marilyn Hill to fill the remainder of Mr. Hlass’ term. Commissioner Fields asked Director Jones to contact Becky Howell Gosnell to see if she would be willing to serve on the Cemetery Commission. The Commission tabled this item until next month’s meeting. The Second Order of Business was to discuss items not on the agenda. The Commission talked about the pole and chain fence down South Detroit Avenue. The Commission asked that it be placed on next month’s agenda for discussion. The Third Order of Business was to elect 2014 officers. The Commission asked that this item be tabled and placed on next month’s agenda. The Fourth Order of Business was to prepare items for handoff to the City Council for its March 20, 2014 Meeting. None. Meeting Adjourned. 2