Oakland Cemetery Commission

K L A A N D Oakland Cemetery Commission Meeting Agenda Tuesday, March 18, 2014 at 5:30 p.m. in the Council Chambers Conference Room, 2nd Floor, 203 South Commerce, Russellville, AR 72801 Welcome Old Business: 1. Review and approve minutes of the February 18, 2014 Cemetery Regular Meeting. 2. Financial Report – Finance Director Jerry McKaughan 3. A request to approve Claude Allen Hughes Family to disinter and reinter Claude Hughes, Jr. and wife Mary Hughes. Director Jones 4. A request to discuss the Pole and Chain fence along South Detroit. New Business 1. If no other nominee(s); a request to select one of the nominees to fill the remainder of Mr. Hlass’ term, as follows: 1) Commissioner Hudson nominated Mrs. Marilyn Hill. 2) Commissioner Anna Fields nominated Rebecca Howell Gosnell. 2. Discuss items not on the agenda. 3. Elect 2014 Officers. 4. Prepare items for handoff to City Council April 17, 2014 Meeting. Adjourn.  Russellville Oakland Cemetery Commission Minutes March18, 2014 The Russellville Oakland Cemetery Commission met on Tuesday, March 18, 2014 at 5:30 p.m., in the City Hall 2nd-Floor Conference Room at 203 South Commerce, Russellville, Arkansas. Attending were Chairman John Harris, Secretary Donna Eubanks, Commissioner Anna Fields, Commissioner Mindy Hudson, Commissioner Patricia Petray, Alderman Steuber, and Director Lequitta A. Jones, and Finance Director Jerry McKaughan, Absent: Alderman Harris The meeting was called to order by Chairman John Harris at 5:35 p.m. Old Business: The First Order of Business was to review and approve minutes of the February 18, 2014 Cemetery Regular Meeting. Commissioner Fields made a motion to approve the minutes as corrected. The motion was seconded by Commissioner Petray and passed unanimously. The Second Order of Business was the Financial Report given by Finance Director Jerry McKaughan. Mr. McKaughan gave the financial report to include the balance sheet and statement of revenue and expenditures for the month of February2014 and stated both were in order. Mr. McKaughan said at the end of February 2014 the balance of the Charles SCHWAB Account was $120,694.59 plus the $80,000 in Genworth. Mr. McKaughan stated Ms. Tierney with the Arkansas Securities Department emailed him on February 25, 2014, that she had reviewed the change in the investments of the Russellville Oakland Cemetery and it appears that the purchase of the fixed annuity was outside of the investment guidelines of Ark. Code Ann. §23-63-805. She stated if Charles Schwab can fix this issue at the next available opportunity that would solve the issue. Commissioner Hudson made the motion to approve the financial report as submitted. The motion was seconded by Commissioner Fields and passed unanimously. The Third Order of Business was a request to approve Claude Allen Hughes Family to disinter and reinter Claude Hughes, Jr. and wife Mary Hughes. Director Jones The Commission tabled this item until next month to allow time for Moores Chapel to get an agreement signed by the Hughes Family and required permits pulled. 1 The Fourth Order of Business was a request to discuss the Pole and Chain fence along South Detroit. Chairman Harris said he would meet with Mr. Kurt Jones and explain the proposal for a pole and chain fence along the cemetery on South Detroit and ask Mr. Jones to meet with the Cemetery Commission at the cemetery next month with some ideas on how it should be constructed. New Business The First Order of Business was (if there is no other nominee) a request to select one of the nominees to fill the remainder of Mr. Hlass’ term, as follows: 1) Commissioner Hudson nominated Mrs. Marilyn Hill. 2) Commissioner Anna Fields nominated Rebecca Howell Gosnell. Commissioner Fields said her choice would be Rebecca Howell Gosnell because she wants to serve and Mrs. Hill said she would serve if we couldn’t find anyone else to fill the vacancy. Alderman Steuber made the motion to nominate Mrs. Gosnell to fill the vacancy left by Tom Hlass. Secretary Eubanks seconded the motion and passed unanimously. This will need confirmation from the City Council. The Commission asked Director Jones to write a letter thanking Mrs. Hill for her willingness to serve. (For record only: Mr. Tom Hlass’ 4-year term expires December 31, 2014). The Second Order of Business was to discuss items not on the agenda. Alderman Steuber said we need to go through the cemetery and identify monuments that need to be straightened and repaired. It was decided that Director Jones would give each Commissioner a mapped section and they would write the names on the map. The Third Order of Business was to elect 2014 Officers. Secretary Eubanks made the motion Garland Steuber as Chairman, John Harris as Vice-Chairman, and Mindy Hudson as Secretary. The motion was seconded by Commissioner Petray and passed unanimously. The Fourth Order of Business was to prepare items for handoff to City Council April 17, 2014 Meeting. The appointment of Rebecca Howell Gosnell to fill the vacancy left by Tom Hlass. The reappointment of Anna Fields for a 4-year term. The reappointment of John Harris for a 4-year term. Meeting Adjourned. Secretary Donna Eubanks 2