Oakland Cemetery Commission

K L A A N D Oakland Cemetery Commission Meeting Agenda Tuesday, April 15, 2014 at 5:30 p.m. at the Russellville Oakland Cemetery, Russellville, AR 72801 Note: (If the weather permits, we will be holding our April 15, 2014 Cemetery Meeting at the cemetery at 5:30 p.m. Since we will be discussing the fence we will meet on the drive coming off South Detroit). Welcome Old Business: 1. A request to review and approve minutes of the March 18, 2014 Cemetery Regular Meeting. 2. Financial Report – Finance Director Jerry McKaughan 3. Request to table until May 20, 2014. A request to approve Claude Allen Hughes Family to disinter and reinter Claude Hughes, Jr. and wife Mary Hughes. Director Jones 4. A request to discuss the Pole and Chain fence along South Detroit. 5. A request to discuss going through the cemetery and identifying monuments that need to be straightened and repaired. New Business 1. Discuss items not on the agenda. 2. Prepare items for handoff to City Council for its May 15, 2014 Meeting. Adjourn.  Russellville Oakland Cemetery Commission Minutes April 15, 2014 The Russellville Oakland Cemetery Commission met on Tuesday, April 15, 2014, at 5:30 p.m. at the cemetery for the regular monthly meeting. Attending: Chairman / Alderman Garland Steuber, Vice Chairman John Harris, Commissioner Anna Fields, Commissioner Patricia Petray, Commissioner Donna Eubanks, Commissioner/Secretary Mindy Hudson, Director Lequitta A. Jones, Larry Motley, Mayor Bill Eaton and visitors Walter Hudson and Jim Sparks. Absent: Alderman Harris The meeting was called to order at 5:30 p.m. Old Business: The First Order of Business was the approval of the minutes from the March18, 2014, Cemetery Regular Meeting. Commissioner Eubanks made a motion to approve the minutes. The motion was seconded by Commissioner Hudson and passed unanimously. The Second Order of Business was the financial report. Commissioner Petray made the motion to accept the written report that had been distributed. Commissioner Fields seconded the motion, and it passed unanimously. The Third Order of Business was a request by Director Jones to table the issue of the Hughes Family disinterment/re-interment until May 20, 2014. Commissioner Eubanks made the motion that it be so tabled. The motion was seconded by Commissioner Hudson and passed unanimously. The Fourth Order of Business was to discuss the pole and chain fence along South Detroit. Discussion: Commissioner John Harris measured before the meeting 778 feet needed to complete the fencing. He noted that the fence would be as close as six inches from the road and that it might be a hazard to drivers. After some further discussion and questioning of Larry Motley about access to the graves, the commissioners felt the fencing should not be pursued at this time. Commissioner Fields made the motion to table the matter indefinitely. Commissioner Hudson seconded the motion, and it passed unanimously. The Fifth Order of Business was to look at and discuss the repair and straightening of monuments. Discussion: Commissioner Fields suggested that two or three people take a section to survey, and then all would compare notes on what needed attention. There was some general discussion about leveling and repairing monuments from Alderman Steuber and Walter Hudson. Alderman Steuber commented that Director Jones might check with a monument company for a very general idea on cost for this type of work. Commissioner John Harris brought up cost of the repairs and liability for damage that might be incurred. Alderman Steuber suggested the matter be tabled until we ask the city attorney about the commission's liability. All agreed. Within this same issue, to protect an old headstone, Commissioner Hudson made a motion to remove the volunteer (cherry) tree that is beside and pushing over the monument with the name Lawrence that is located on the first drive off of Eighth Street from Detroit, on the right side about halfway down. Commissioner Eubanks seconded the motion, and it was unanimously passed. New Business The First Order of Business was a request from visitor Jim Sparks for us to look into the matter of people who walk dogs in the cemetery cleaning up after their pets. Mayor Bill Eaton stated that he would look into the matter. The Second Order of Business was Director Jones' request for approval of taking money from the cemetery fund to pay public works to remove the concrete and make repairs around the H. C. Cox graves on South Detroit. Alderman Steuber made the motion, and Commissioner Fields seconded it, and it was unanimously passed. The Third Order of Business was a request from Director Jones that the Commission look at and become familiar with the grave site of the Claude Hughes family, which was done. Commissioner John Harris made the motion to adjourn the meeting. Commissioner Petray seconded the motion, and it was passed unanimously. The meeting was adjourned at 6:30 P.M. Secretary Mindy Hudson