Parks and Recreation Meeting

Parks & Recreation Commission Meeting Minutes Regular Meeting Minutes April 4, 2018 6:30 PM The Parks and Recreation Commission of the Town of Sahuarita met in the Sahuarita Council Chambers, 375 West Sahuarita Center Way, Sahuarita, AZ 85629 on Wednesday, April 4, 2018. I. ROLL CALL Attendee Name Title Status Arrived Diane Huckins Chairperson Present Erin Thomas Vice Chairperson Present Michele Ahern Commissioner Present Sergio Arellano Commissioner Absent Charles Borozinski Commissioner Absent Vince Luna Commissioner Present Shel Zatkin Commissioner Present II. CALL TO THE PUBLIC No members of the public spoke. III. APPROVAL OF MEETING MINUTES 1. Approval of the March 7, 2018 Commission Meeting Minutes RESULT: APPROVED [UNANIMOUS] MOVER: Shel Zatkin, Commissioner SECONDER: Erin Thomas, Vice Chairperson AYES: Huckins, Thomas, Ahern, Luna, Zatkin ABSENT: Sergio Arellano, Charles Borozinski IV. BUSINESS Regular Meeting Minutes- April 4, 2018 Page 1 of 3  Parks & Recreation Commission Meeting Minutes 1. Discussion on commissioner presentations and visions for: North Santa Cruz Park Expansion, Pickleball Courts, Inclusive Accessible Playground Luna summarized his vision for North Santa Cruz expansion. Luna would like to engage the land owner in dialogue on the vacant land. Luna estimates the cost for park expansion at $3.2 M, dependant on land acquisition. Luna requested that staff invite the land owner to a meeting to begin dialogue. Thomas has been gathering information on land possibilities for her vision of a an inclusive playground and park. Discussion ensued. Commissioners will continue to flesh out their projects; Huckins noted that determining a location for each idea is a necessary milestone. RESULT: DISCUSSION ONLY 2. Discussion of a Ten Year Capital Improvement Project (CIP) Plan Smejkal summarized the draft CIP plan. Fiscal 19 reflects a theme of repairs and safety. Smejkal anticipates having $50,000 for modulars/temporay building after the yard is completed. The scope of each CIP project will impact the cost, and estimates presume land is already owned. Smejkal recommended beginning CIP discussion for Fiscal Year 20, prior to the start of the budget cycle. RESULT: DISCUSSION ONLY 3. 2018 Arizona Parks and Recreation Association (APRA) Conference Commissioner Attendance Huckins and Thomas will attend the 2018 Arizona Parks and Recreation Association (APRA) conference. RESULT: DISCUSSION ONLY V. COMMISSIONER AND DIRECTOR REPORTS ON CURRENT EVENTS Regular Meeting Minutes- April 4, 2018 Page 2 of 3  Parks & Recreation Commission Meeting Minutes 1. Director/Commissioner Report Smejkal summarized Fiesta Sahaurita, held on March 31, 2018, and deemed it a success. Preliminary numbers: approximately 6,000 attendees. Sponsorship, volunteers, shuttle ridership, and food bank donations increased over 2017. Upcoming events are Teen Night at Triple Play on Friday, April 6, Concert in the Park on Saturday, April 7, at 6 p.m. featuring Jazz music. The Volunteer Appreciation event is April 19, staff requested commissioners to RSVP including a plus one if they plan to bring a guest. The Recreation Division is recruiting lifeguards, finalizing the summer program guide, and preparing for the Pitch, Hit and Run activity on April 29. The new Parks and Facilities Manager Laura Holbrook starts on April 9. Maintenance is preparing for spring by completing weed eradication and pruning. Luna congratulated Melissa Hinkle, Events Coordinator and the rest of the staff on a job well done with Fiesta Sahuarita. Thomas expressed appreciation to the volunteers for their help with the event. RESULT: DISCUSSION ONLY VI. FUTURE AGENDA ITEMS 1. Future Agenda Items Staff presentation on the Recreation Division. RESULT: DISCUSSION ONLY VII. ADJOURNMENT Regular Meeting Minutes- April 4, 2018 Page 3 of 3