Parks and Recreation Meeting

Parks & Recreation Commission Meeting Minutes Regular Meeting Minutes August 7, 2019 6:30 PM The Parks and Recreation Commission of the Town of Sahuarita met in the Sahuarita Council Chambers, 375 West Sahuarita Center Way, Sahuarita, AZ 85629 on Wednesday, August 7, 2019. I. ROLL CALL Attendee Name Title Status Arrived Jeff Allen Commissioner Absent Jeff Ahern Commissioner Present Diane Huckins Chairperson Present Erin Thomas Vice Chairperson Present Michele Ahern Commissioner Present Vince Luna Commissioner Present Shel Zatkin Commissioner Absent II. CALL TO THE PUBLIC No members of the public spoke. III. APPROVAL OF MEETING MINUTES 1. Approval of the June 5, 2019 Commission Meeting Minutes RESULT: APPROVED [UNANIMOUS] MOVER: Erin Thomas, Vice Chairperson SECONDER: Michele Ahern, Commissioner AYES: Ahern, Huckins, Thomas, Ahern, Luna ABSENT: Jeff Allen, Shel Zatkin Regular Meeting Minutes- August 7, 2019 Page 1 of 3  Parks & Recreation Commission Meeting Minutes IV. BUSINESS 1. Election of Parks and Recreation Commission Chairperson and Vice Chairperson Motion was made by Thomas, seconded by Luna to elect Huckins as Commission Chairperson. Motion was made by Huckins, seconded by Ahern to elect Thomas as Commission Vice Chairperson. RESULT: APPROVED [UNANIMOUS] AYES: Ahern, Huckins, Thomas, Ahern, Luna ABSENT: Jeff Allen, Shel Zatkin 2. Presentation: Sahuarita Square Vision and Next Steps Victor Gonzales, Economic Development Director, presented information on Sahuarita Square, the vision for the project and the next steps to be undertaken by staff, consultants and stakeholders. Discussion ensued. RESULT: DISCUSSION ONLY 3. Selection of Commissioner to Participate on Splash Pad and Inclusive Playground Consultant Rating Panel Smejkal inquired if one of the commissioners would like to serve on a rating panel to select the design concept consultant for the splash pad and playground at Anamax Park. A Request for Qualifications (RFQ) outlining the scope of work is posted. The panelists will read and rate the proposals according to the score factors. Discussion ensued. Thomas expressed interest in participating on the panel. M. Ahern recommended Thomas as the participant on the panel, the rest of the commission concurred. RESULT: APPROVED [UNANIMOUS] MOVER: Michele Ahern, Commissioner AYES: Ahern, Huckins, Thomas, Ahern, Luna ABSENT: Jeff Allen, Shel Zatkin V. COMMISSIONER AND DIRECTOR REPORT ON CURRENT EVENTS 1. Director and Commissioner Reports M. Ahern thanked the commission for the opportunity to participate on the Park Utility Box Artist Panel. M. Ahern was impressed with the submitted art work and the selections for the utility boxes. Luna said Red, White and Boom was a hit and thanked staff for their hard work. Regular Meeting Minutes- August 7, 2019 Page 2 of 3  Parks & Recreation Commission Meeting Minutes Smejkal introduced Teri Bankhead, recently promoted to Assistant Town Manager. As part of her duties she will oversee Planning, Parks and Recreation, Human Resources and Communications. Open Swim and Summer Open Rec have concluded. Open Swim participation numbers were exponentially higher this year than in past summers. Daddy Daughter Dance was well attended. Canoe Days is this weekend August 10 and 11. Smejkal summarized the Activity Guide, which was distributed to the commission. New programs include a movie series, running series and geocaching workshop. The next 25th Anniversary event is the Town's Birthday Party September 20th. The Anza Trail School sports field regeneration project is complete. Wrightson Ridge School Park is near completion. The maintenance shed at Anamax Park is installed; phase two is installation of a water tank to meet fire suppression requirements. Fiscal 20 projects are in progress for park furnishing and canopy replacements. Staff is soliciting design and engineering quotes for the pickleball courts. In addition to the utility box art, Quail Creek will receive four tile art benches created by local high school students. Funding for the benches is provided by Pima Association of Governments (PAG) public art program. Ken James, Recreation Manager started the end of June. Chad Hill, Senior Maintenance Worker starts mid August. New custodial and landscape companies started July 1. The Town hired a graphic designer who will assist all departments including Parks and Recreation with marketing materials. Stakeholder meetings were held this summer as requested by Town Council for the Parks and Recreation Area Design and Development Manual. RESULT: DISCUSSION ONLY VI. FUTURE AGENDA ITEMS 1. Future Agenda Items RESULT: DISCUSSION ONLY VII. ADJOURNMENT Regular Meeting Minutes- August 7, 2019 Page 3 of 3