Parks and Recreation Meeting

Parks & Recreation Commission Meeting Minutes Regular Meeting Minutes June 3, 2020 6:30 PM The Parks and Recreation Commission of the Town of Sahuarita met in the Sahuarita Council Chambers, 375 West Sahuarita Center Way, Sahuarita, AZ 85629 on Wednesday, June 3, 2020. I. ROLL CALL Attendee Name Title Status Arrived Jeff Allen Commissioner Present Jeff Ahern Commissioner Present Diane Huckins Chairperson Present Erin Thomas Vice Chairperson Present Michele Ahern Commissioner Present Gina Anderson Commissioner Present Shel Zatkin Commissioner Present II. CALL TO THE PUBLIC No members of the public spoke. III. APPROVAL OF MEETING MINUTES 1. Approval of the February 5, 2020 Commission Meeting Minutes RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Commissioner SECONDER: Erin Thomas, Vice Chairperson AYES: Allen, Ahern, Huckins, Thomas, Ahern, Anderson, Zatkin Regular Meeting Minutes- June 3, 2020 Page 1 of 3  Parks & Recreation Commission Meeting Minutes IV. BUSINESS 1. Update on Fiscal Year 2021 Budget Smejkal provided an update on the Parks and Recreation Department's fiscal year 2021 budget. The Town Manager will present the overall proposed budget to Town Council at the June 8 meeting. Discussion ensued. RESULT: DISCUSSION ONLY 2. Proposed Parks and Recreation Fee Changes Smejkal provided information on proposed changes to the fee schedule. The Parks and Recreation fee schedule was last updated effective January 1. 2018. Proposed revisions provide clarification, delete underused/unused fees, add fees for new types of amenities and simplify fees for tracking purposes. Discussion ensued. Proposed changes to the fee schedule will be presented to Town Council on June 8. RESULT: DISCUSSION ONLY 3. New Park Mural Presentation Smejkal presented photos of the recently completed park mural installation project. Staff and the Southern Arizona Arts and Cultural Alliance (SAACA) are planning another round of mural installations in fiscal year 21. The Town Communications division is helping develop an art brochure to highlight murals in Town parks. Discussion ensued. RESULT: DISCUSSION ONLY V. COMMISSIONER AND DIRECTOR REPORT ON CURRENT EVENTS 1. Director and Commissioner Reports Smejkal introduced new Senior Office Assistant Rachel Stephenson and announced Laura Parkin's promotion to Administrative Specialist. Construction of new pickleball courts and game zone at Quail Creek- Veterans Municipal park is complete. Landscaping and final touches are in progress and courts will be open by June 13. Regular Meeting Minutes- June 3, 2020 Page 2 of 3  Parks & Recreation Commission Meeting Minutes Anamax Park net climber installation is complete, staff will be finishing landscaping in the coming weeks. The Department purchased replacement furnishings for Anamax Park, these will be installed in FY 21. Staff planted trees at Parque Los Arroyos to celebrate Arbor Day in light of event cancellation. Planning for the grant funded tree inventory is taking place and will happen later this summer. The Department has also submitted two grants for the pollinator garden at Anamax Park. Design for sewer line extension will be completed end of June. Construction of the sewer was not included in the Town Manager's FY 21 budget proposal; will revisit for FY 22. Summer programs including recreational swimming and youth camp have been adapted to fit COVID 19 guidelines. Drive-in movie series will continue through summer, happening on the third Saturday of June, July, and August. 4th of July will include an aerial show only and will be held at Wrightson Ridge Park. Public is encouraged to watch from home and near by parking lots. Commissioner Allen expressed concern about non-residents dominating use of the new pickleball courts and reported that the Anza Trail tennis courts are slippery. RESULT: DISCUSSION ONLY VI. FUTURE AGENDA ITEMS 1. Future Agenda Items RESULT: DISCUSSION ONLY VII. ADJOURNMENT Regular Meeting Minutes- June 3, 2020 Page 3 of 3